HomeMy WebLinkAboutMemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO : Glenn Marcos, Director
Chief Procurement Officer
FROM
Pamela Burns, CPPB
Sr. Procurement Contracts Officer
DATE : February 7, 2006 FILE :
SUBJECT ; Sole Source for
Maintenance/Repair of Ferno
Emergency Ambulance Cots
REFERENCES:
ENCLOSURES:
I conducted an investigation to determine whether Medco Equipment Repair, Inc, d/b/a EMSAR of South
Florida, a Miami-Dade/Non-Minority vendor, located at 13047 Southwest 133rd Court, Miami, Fla. 33188,
is the sole source provider for the maintenance and repair of approximately 38 Ferno emergency ambulance
cots, for the Department of Fire -Rescue.
The Department of Fire -Rescue uses Ferno emergency ambulance cots and equipment that requires regularly
scheduled maintenance and repair services. Since 2000, the Fire -Rescue Department has been utilizing
equipment provided by Ferno, and this maintenance as requested herein has been previously approved by the
City as a sole source, pursuant to Resolution Nos. 00-207 and 03-299. Ferno has contracted with Medco, an
EMSAR Franchise and is the only authorized service agent for Ferno-Washington, Inc. (Ferno) equipment in
this area, and as such, Medco is their sole agent in this area to provide comprehensive service and support
for the complete Ferno product line. Moreover, the maintenance of this medical Ferno equipment is critical
as it is a vital emergency medical tool used by the Fire -Rescue emergency personnel in providing efficient
patient care and must be maintained at all times and in proper working condition.
According to Medco, they are an EMSAR® franchise and the only authorized service agent for parts and
service for Ferno equipment in this area. Therefore, the maintenance and repair of their Ferno emergency
ambulance cots cannot be secured from any other service provider other than Medco Equipment Repair Inc.,
d/b/a EMSAR of South Florida.
Accordingly, I am recommending that the requirements for competitive bidding be waived, and these
findings be approved: Medco Equipment Repair, Inc. d/b/a EMSAR of South Florida, a Miami-Dade/Non-
Minority vendor, located at 13047 Southwest 133`d Court, Miami, Fla. 33188, is the sole source provider for
the maintenance and repair of approximately 38 Ferno emergency ambulance cots, for the Department of
Fire -Rescue. The acquisition of these services will be on a contract basis for one (1) year with the option to
extend for two (2) additional one-year periods. The first year contract amount for the service will not exceed
$17,316, with optional increases not to exceed 5%, for each of the option periods, for an estimated total
contract award not to exceed $54,599.69. Funds for this purchase are available from the Department of Fire -
Rescue Account No. 001000.280701.6.670.
APPROVED BY:
Gle Marcos, hief Proc ement Officer
DATE: