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HomeMy WebLinkAboutExhibit 2ATTACHMENT A — SCOPE OF SERVICES PROFESSIONAL, SERVICES AGREEMENT ATTACHMENT A - SCOPE OF WORK ARTICLE Al GENERAL The Consultant shall provide comprehensive professional Architectural and Engineering with an Architect as the prime professional, for the Project for which the Consultant was selected in accordance with Section 287.055 Florida Statutes, as amended, Consultants Competitive Negotiations Act (CCNA). A1.01 RANGE OF SERVICES The Consultant shall furnish, as Basic Services, comprehensive professional services for the Project including, but not limited to field investigations and observations, cost estimates, opinions of probable construction cost, complete design services, including preparation of bid and construction documents, construction contract administration, and review of work prepared by Subconsultants. Other services that may be required, at the discretion of the City as Additional Services, may include, but are not limited to planning, programming, feasibility studies, construction. engineering inspections, review of work prepared by other consultants, and/or other miscellaneous architectural, registered surveying and mapping, and/or engineering services. Professional services will be limited to providing architectural and engineering services for the development of an international police training facility as further described in Attachment Al. Consultant shall be responsible for all, basic services include in Article A2 below. A1.02 NON-EXCLUSIVE RIGHT It is understood that the Notice to Proceed will be issued under this Agreement at the sole discretion of the City Manager or Director and that the Consultant has no expectation, entitlement, right to or privilege to receive a Notice to Proceed for the Project. The City reserves at all times the right to perform any and all Professional Services in- house, or with other private professional architects or engineers as provided by Section 287.055, Florida Statutes, (Consultants' Competitive Negotiation Act) or to discontinue or withdraw the Project or to exercise every other choice allowed by law. This Agreement does not confer on the Consultant any particular, exclusive or special rights to Work required by the City. A1.03 HAZARDOUS MATERIALS The Consultant and Sub -Consultants shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons of hazardous materials in any form at the Project site, including but not limited to asbestos products, mold, poiycholrinated biphenyl (PCB) or there toxic substances. A1.04 PAYMENTS The City will pay the Consultant the stipulated amount for the Work required, in accordance with provisions and limitations of Attachment B. No payment will be made for the Consultant's time or services in connection with the preparation of any such proposal or for any Work done in the absence of an executed Work Order, Notice to Proceed or Purchase Order. ARTICLE A2 BASIC SERVICES The Consultant agrees to provide complete professional architectural and/or engineering services as set forth in the phases enumerated hereinafter, in accordance with the Florida Building Code, latest edition, all federal, state, county and City of Miami, Florida, Codes andf Ordinances; including all civil engineering, structural engineering, architectural, mechanical/plumbing engineering, electrical. engineering and landscape design services normally required for a project of an architectural nature. The Consultant shall maintain an adequate staff of qualified personnel on the Work at all times to ensure its performance as specified in the Agreement. These services are hereinafter referred to as "Basic Services" shall include the following: A2.01 Phase I • Programming and Schematic Design: A2.01-(a) The Consultant shall confer with representatives of the Director to establish the overall scope of the Project consisting of a detailed listing of all functions and spaces together with the square footage of each assignable space, gross square footage, and a description of the relationships between and among the principal programmatic elements A2.01-(b) The Consultant shall prepare and present in writing, and at an oral presentation if requested, for approval by the City, a Design Concept and Schematics Report, comprising Schematic Design Studies, including an identification of any special requirement affecting the Project, Project Development Schedule and a Statement of Probable Construction Cost, as defined below: Pace A-8 ATTACHMENT A — SCOPE OF SERVICES PROFESSIONAL SERVICES AGREEMENT 1. The Schematic Design Studies shall consist of site plan(s), floor plans, elevations, sections, and all other elements required by the Project Manager to show the scale and relationship of the components and design concepts of the whole. The floor plans may be single -line diagrams. A simple perspective rendering or sketch, model or photograph thereof may be provided to further show the design concept. 2. Consultant shall identify and notify the City of any building code issues or lack of compliance with current codes which may affect the Scope of Work and/or the facility where the Work will be performed. 3. The Project Development Schedule shall show the proposed completion date of each Phase of the Project through design, bidding, construction and the proposed date of occupancy by the City. 4. The Statement of Probable Construction Cost shall include a summary of the estimated cost of the building and/or other work, including fixed equipment, site improvements, professional fees, construction contingency allowance, movable equipment (if any), utility services and funding allocation evaluation comprising a brief description of the basis for estimated costs(similar projects) with square foot costs, Costs shall be adjusted to the projected bid date and a preliminary evaluation of the program as it pertains to the allocated construction funds. 5. If the statement of Probable Construction Costs exceeds allocated funds, the Consultant shall prepare recommendations for reducing the scope of the Project in order to bring the estimated costs within allocated funds. A2.01-(c) The Consultant shall submit an electronic set of all documents and three copies of documents required under this Phase, without additional charge, for review and approval by the City.. Consultant shall not proceed with the next Phase of the Work until the documents have been approved, in writing, by the City, and an Authorization to Proceed with the next Phase has been issued by the City. A2.02 Phase II — Design Development: A2.02-(a) From the approved Schematic Design documents, the Consultant shall prepare and present in writing, and at an oral presentation if requested, for approval by the City, Design Development Documents, an updated Project Development Schedule and an updated Statement of Probable Construction Costs as defined below: 1. The Design Development Documents shall consist of drawings (site plans, floor plans, elevations, sections), outline specifications, and other documents that delineate and describe the size and character of the entire Project with respect to architectural; civil, structural, mechanical and electrical systems; landscaping; construction, materials, finishes and other items incidental thereto and as required by the Project Manager, and as may be appropriate and applicable. Consultant's staff from each of the major technical disciplines shall attend the oral presentation (if requested) of Phase II documents, to explain the design concept of their systems. 2. The updated Development Schedule shall show the proposed completion date of each Phase of the Project through design, bidding, construction and proposed date of occupancy. 3. The updated Statement of Probable Construction Cost shall include a summary of the estimated cost of the building including fixed equipment, site improvements, professional fees, movable equipment (if any), utility services extensions and funding allocation evaluation comprising a brief description of the basis for estimated costs. Costs shall be adjusted to the projected bid dale and an evaluation of the project cots as they pertain to the allocated construction of the Project, 4. If the statement of Probable Construction Costs exceeds allocated funds, the Consultant shall prepare recommendations for reducing the scope of the project in order to bring the estimated costs within allocated funds. A2.02-(b) The Consultant shall return to the City review (check) sets of documents from the Schematic Design Phase submission. The Consultant shall provide an appropriate written response to all review commentary noted on these previous Phase documents. A2.02-(c) The Consultant shall submit an electronic set of all documents and three hard copies of documents required under this Phase, without additional charge, for review and approval by the City. Consultant shall not proceed with the next Phase of the Work until the documents have been approved, in writing, by the City, and an Authorization to Proceed with the next Phase has been issued by the City. A2.03 Phase III - Construction Document Development A2.03-(a) From the approved Design Development Documents, the Consultant shall prepare for written approval by City, Final Construction Documents setting forth in detail the requirements for the construction of the Project, including the Bid Form and other necessary information for the bidders, Supplemental Terms and Conditions for the Contract, complete fully permittable drawings and technical specifications (the Project Manual). The Consultant is responsible for complete coordination between the Page A-9 ATTACHMENT A — SCOPE OF SERVICES PROFESSIONAL SERVICES AGREEMENT engineering and architectural disciplines and compliance of the design and Construction Documents with all applicable codes. A2.03-(b) Maximum Cost Limit: Prior to authorizing the Consultant to proceed with preparation of Construction Document Development, the City may establish and communicate to the Consultant a maximum sum for the cost of construction of the Project ("Maximum Cost Limit"). If the City has not advertised for bids within ninety (90) days after the Consultant submits the Final Design to the City, the estimate of the cost of construction shall be adjusted by Consultant. The Consultant cannot and does not guarantee that bids or negotiated prices will not vary from any estimate of Probable Construction Cost or evaluation prepared or agreed to by the Consultant. Notwithstanding anything above to the contrary, the City may require the Consultant to revise and modify Construction Documents and assist in the re -bidding of the Work at no additional cost or fee to the City if all responsive and responsible bids received exceed the. Maximum Cost Limit. A2.03-(c) 40% Construction Documents Submittal; The Consultant shall make a 40% Construction Documents submittal, for review and approval by the City, which shall include the following: 1. A reproducible and three hard copy sets of all 40% construction drawings, including any minor revisions, additions, corrections and applifications indicated and/or "Red -Lined" by the City as part of the review of the Design Development Documents, Consultant shall return to the City review (check) sets of documents from the Design Development Phase submission. The Consultant shall provide an appropriate response to all review commentary noted on these previous Phase documents. 2. A Drawing Cover Sheet listing an index of all number of drawings by each discipline, Drawings not included in the 40% review shall be noted. 3. The updated Project Development Schedule to include an outline of mahor construction milestone activities and the recommended construction duration period in calendar days. 4. An updated Statement of Probable Construction in CSI format, to include a breakdown of the buildings components, site improvements, fees, general conditions and construction contingency. 5. Consultant may also be authorized to include in the Construction Documents approved additive and/or deductive alternate bid items, to permit the City to award a Construction Contract within the limit of the budgeted amount 6. A Project Specifications index and Project Manual with at least 25% of the Specifications completed. 7. The Consultant shall not proceed with further construction documents development until approval of the 40% documents is received in writing from the City. Approval by the City shall be for progress only and does not relieve the Consultant of its responsibilities and liabilities relative to code compliance and to other covenants contained in this Agreement. The Consultant shall resolve all questions indicated on the documents and make all changes to the documents necessary in response to the review commentary, The 40% Documents review (check) set shall be returned to the City upon submission of 75% complete Construction Documents and the Consultant shall provide an appropriate response to all review commentary noted on these previous Phase documents A2.03-(d) 75% Construction Documents Submittal: The Consultant shall make a 75% Construction Documents submittal, for review and approval by the City, which shall include the following: t. A reproducible and three hard copy sets of all 75% construction drawings, The consultant shall additionally attach an index of all anticipated drawing sheets necessary to fully define the construction and an estimate of the current percent of completion of each of the drawings. Consultant shall return to the City review (check) sets of documents from the Design Development Phase submission. The Consultant shall provide an appropriate response to all review commentary noted on these previous Phase documents. 2. A reproducible and three hard copy sets and two electronic copies of the technical specifications, The Consultant shall in the preparation of the technical specifications, use CSI Standards, format, developed and recommended by the Construction Specifications Institute (CSI). However all non- technical Terms and conditions shall be submitted separately as supplemental conditions. The 75% Construction Documents submittal shall include all applicable sections of CSI Divisions, which shall be at least 75% complete of the Specifications Sections 100% complete. These specifications shall be in final form, except as may be revised through the review process. 3, The Consultant shall work closely with the City in the preparation of the proposal or itemized bid form and shall prepare the supplementary terms and conditions or similar document for those conditions unique to this specific project. 4. Color boards, which shall show complete color selections for all finish materials. Pane A-1 C) ATTACHMENT A — SCOPE OF SERVICES PROFESSIONAL SERVICES AGREEMENT 5. A Drawing Cover Sheet listing an index of all anticipated drawings by each discipline at the 100% level. 6. An updated Statement of Probable Construction Cost broken down by specification sections. The Statement shall include any adjustments necessary for projected award date, changes in requirements, or general market conditions. Authorization to Proceed with the 100% Construction Documents will not be issued if the latest Statement of Probable Construction Cost exceeds the Total Authorized Construction Budget, unless the City increases the Total Authorized Construction Budget or the Consultant and the City agree on methods of cost reduction sufficient to enable construction within the funds available. Any increase or reduction in the Construction Budget shall be agreed upon in writing by the duly authorized signatories of the respective parties. 7. Consultant may also be authorized to include in the Construction Documents approved additive and/or deductive alternate bid items, to permit the City to award a Construction Contract within the limit of the budgeted amount 8. The Consultant shall not proceed with further construction documents development until approval of the 75% documents is received in writing from the City. Approval by the City shall be for progress only and does not relieve the Consultant of its responsibilities and liabilities relative to code compliance and to other covenants contained in this Agreement. The Consultant shall resolve all questions indicated on the documents and make all changes to the documents necessary in response to the review commentary. The 75% Documents review (check) set shall be returned to the City upon submission of 100% complete Construction Documents and the Consultant shall provide an appropriate response to all review commentary noted on these previous Phase documents A2,03-(e) 100% Construction Documents Submittal' The Consultant shall make a 100% Construction Documents submittal, for final review, comments and approval by the City. The City shall review documents for program compliance only; it is the Consultant's responsibility to coordinate its Work as well as the Work generated by the various Subonsultants involved with the Work. The 100% submittal shall include the following. 1. Three sets of all 100% constructions permittable and constructible drawings for review. Each Sub - consultant shall provide its drawings to a 100% level of completion with this submittal. The Drawings submitted at this Phase shall include all details, schedules, tables, and calculations for the project to be submitted for "Dry -Run" Permit. 2. An electronic copy and one set of all reports, programs, and similar documents necessary for the issuance of documents for bidding and construction contract award. 3. An updated Project Development Schedule, to include an outline of major construction milestone activities and the recommended construction duration period in calendar days. 4.' An updated Statement of Probable Construction Costs (including construction contingency allowance and similar allowances) broken down by specification CSl sections. The Statement shall include any adjustments necessary for projected award date, changes in requirements, or general market conditions. If the Statement of Probable Construction Cost exceeds the Total Authorized Construction Budget, the Consultant shalt review materials, equipment, component systems and types of construction included in the Contract Documents and shall recommend changes in such items and/or reasonable adjustment in the scope of the Project that will result in bids within the allocated funds. All such changes in the Contract Documents shall be made at no additional cost to the City. It is agreed that any "Statement of Probable Construction Costs" prepared by the Consultant represents a reasonable estimate of cost in Consultant's best judgment as a professional familiar with the local construction industry. 5. Contractor payment schedule based on pay for performance parameters. Consultant shalt identify constuction milestones that are based on a monthly payment schedule. A2.03-(f) Dry Run Permitting: The Consultant shall file and follow-up for building permits at the earliest practicable time during the performance of the Work, the necessary portions of the Contract Documents for approval by City, County, State and/or Federal authorities having jurisdiction over the Project by law or contract with the City, and shall assist in obtaining any such applicable certifications of "permit approval" by such authorities prior to approval by the Department of the 100% complete Review Set and printing of the Contract Documents. The Consultant shall promptly, at any time during the performance of the Work hereunder, advise the City of any substantial increases in costs set forth in the Statement of Probable Construction Cost that in the opinion of the Consultant is caused by the requirements) of such permitting authorities. The Consultant shall make all required changes and resolve all questions presented or revisions required by the permitting authorities on the documents at no additional cost to the City Fronm the approved "Dry -Run"; Consultant shall deliver too the City one ser of reconciled drawings, noting any and all revisions in reporducible and CADD files to be uses as the "Bid Set" insuring ther are no discrepancies form permitted drawings.. The 100% completed check set (s) shall be returned to the City. Upon final Gana A-11 ATTACHMENT A — SCOPE OF SERVICES PROFESSIONAL SERVICES AGREEMENT approval by the City, the Consultant shall furnish a reproducible and two set of all drawings and technical specifications and supplemental conditions and two electronic copy to the City, without additional charge.. A2.04 Phase IV - Bidding and Award of Contract: A2.04-(a) Bid Documents Approvals and Printing Upon obtaining all necessary approvals of the Construction Documents, from authorities having jurisdiction, . acceptance by the City of the 100% Construction Documents and latest Statement of Probable Construction Cost, the Consultant shall assist the City in obtaining bids, preparing and awarding the construction contract. The City, for bidding purposes, will have the bid documents printed, or, at its own discretion, may authorize such printing as a reimbursable service to the Consultant. A2.04-(b) Issuance of Bid Documents, Addenda and Bid Opening 1. The City shall issue the Bid Documents to prospective bidders and keep a complete List of Bidders 2. The Consultant shall assist the City in the preparation of responses to questions if any are required, during the bidding period. All addendum or clarifications, or responses shall be issued by the City. 3. The Consultant shall prepare revised plans, if any are required, for the City to issue to all prospective bidders. 4. The City will schedule a "Pre -Bid Meeting" on an as needed basis, for the Project. The Consultant shalt attend all any pre -bid meeting(s) and require attendance of Subconsultants at such meetings. 5. The Consultant will be present at the bid opening, if requested by the City. A2.04(c) Bid Evaluation and Award The Consultant shall assist the City in evaluation of bids, determining the responsiveness of bids and the preparation of documents for Award of a contract. If the lowest responsive Base Bid received exceeds the Total Allocated Funds for Construction, the City may: 1 Approve an increase in the Project cost and award a Contract; 2. Reject all bids and re -bid the Project within a reasonable time with no change in the Project, or additional compensation to the Consultant; 3. Direct the Consultant to revise the scope and/or quality of construction, and rebid the Project. The Consultant shall, without additional compensation, modify the Construction Documents as necessary to bring the Probable Construction Cost based on such revisions with in the Total Authorized Construction Budget, The City may exercise such option where the bid price exceeds 10% of the Fixed Construction Budget provided to the Consultant and as may be modified by the City and the Consultant prior to soliciting bids.; 4. Suspend, cancel or abandon the Project NOTE: Under item 3(c) above the Consultant shalt, without additional compensation, modify the Construction Documents as necessary to bring the Probable Construction Cost within the budgeted amount. The City may recognize exceptional construction market cost fluctuations before exercising option 3(c) above. A2.05 Phase V - Administration of the Construction Contract: A2.05-(a) The Construction Phase will begin with the award of the construction contract and will end when the Consultant has provided to the City all post construction documents, including Contractor As -Built drawings, Consultant's record drawings, warrantees, guarantees, operational manuals, and Certificate(s) of Occupancy have been delivered to the City and the City approves the final payment to the Consultant. During this period, the Consultant shall provide administration of the construction contract as provided by this Agreement, and as provided by law. A2.05-(b) The Consultant, as the representative of the City during the Construction Phase, shall advise and consult with the City and shall have the authority to act on behalf of the City to the extent provided in the General Conditions and the Supplementary Conditions of the construction contract and their Agreement with the City. A2.05-(c) The Consultant and respective Subconsultants shall visit the site to conduct field inspections, at a minimum an a weekly basis, and at all key construction events; to ascertain the progress of the Project and shall visit the site as appropriate to conduct field inspections to ascertain the progress of the Project and determine, in general, if the Work is proceeding in accordance with the Contract Documents. The Consultant shall provide all inspections necessary for certification required by the authorities having jurisdiction. Threshold inspection shall be provided by the Consultant at no additional cost to the City. The Consultant shall report on the progress o the Work, including any defects and deficiencies that may be obeserved in the Work. The Consultant and/or Subconsultants will not be required to make extensive inspections or provide continuous .daily on -site inspections to check the quality or quantity of the Work unless otherwise set forth in this Agreement. The Consultant will be responsible for writing minutes of all meetings and field inspections report it is asked to attend, as well as the distribution of Paae A-12 ATTACHMENT A — SCOPE OF SERVICES PROFESSIONAL SERVICES AGREEMENT the minutes. Consultant and Subconsultants will not be held responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the Work. The Consultant and his/her Subconsultants will not be held responsible for the Contractor's or subcontractors', or any of their agents' or employees' failure to perform the work in accordance with the contract unless such failure of performance results from the Consultant's acts or omissions. A2.05-(d) The Consultant shall furnish the City with a written report of all observations of the Work made by Consultant and require all Subconsullants to do same during each visit to the Project. The Consultant shall also note the general status and progress of the Work, on forms furnished by the City, and submit them in a timely manner. The Consultant and the Subconsultants shall ascertain that the Work is acceptable to the City. Consultant shall assist the City in ensuring that the Contractor is making timely, accurate, and complete notations on the "as -built" drawings. Copies of the field reports shall be attached to the monthly Professional Services payment request for construction administration services. The Consultant's failure to provide written reports of all site visits or minutes of meeting shall result in the rejection of payment requests and may result in a proportional reduction in Construction Administration fees paid to the Consultant. . A2.05-(e) Based on observations at the site and consultation with the City, the Consultant shall determine the amount due the Contractor based on the pay for performance milestones and shall recommend approval of such amount as appropriate. This recommendation shall constitute a representation by the Consultant to the City that, to the best of the Consultant's knowledge, information and belief, the Work has progressed to the point indicated and that, the quality of the Work is in accordance with the contract and the Contractor is entitled to amount stated on the requisition subject to: 1. a detailed evaluation of the Work for conformance with the contract upon substantial completion; 2. the results of any subsequent tests required by the contract; 3. minor deviations from the contract correctable prior to completion; 4. any specific qualifications stated in the payment certificate and further that the Contractor is entitled to payment in the amount agreed upon at a requisition site meeting or as stated on the requisition. Prior to recommending payment to the Contractor, the Consultant will prepare a written statement tothe City on the status of the Work relative to the Construction Schedule, which shall be attached to the Contractor's Requisition. Such statement shall be prepared immediately following the requisition field meeting and shall not be cause for delay in timely payment to the Contractor. By recommending approval of a Payment Certificate, the Consultant shall not be deemed to represent that the Consultant has made any examination to ascertain how and for what purpose the Contractor has used money paid on account of the Construction Contract Sum. A2.05-(f) The Consultant shall be the interpreter of the requirements of the Contract Documents and the judge of the performance thereunder. The Consultant shall render interpretations necessary for the proper execution or progress of the Work upon written request of either the City or the Contractor, and shall render written decisions, within maximum of ten (10) calendar days, on all claims, disputes and other matters in question between the City and the Contractor relating to the execution or progress of the Work. Interpretations and decisions of the Consultant shall be consistent with the intent of and reasonably inferable from, the Contract Documents and shall be in written or graphic form. A2.05-(g) The Consultant shall have the authority to recommend rejection of Work, which does not conform to the Contract Documents. Whenever, in his/her reasonable opinion, the Consultant considers it necessary or advisable to insure compliance with the Contract Documents, the Consultant will have the authority to recommend special inspection or testing of any Work deemed to be not in accordance with the Contract, whether or not such Work has been fabricated and/or delivered to the Project, or installed and completed. A2.05-(h) The Consultant shall promptly review and approve shop drawings, samples, RFIs and other submissions of the Contractor. Changes or substitutions to the Contract Documents shall not be authorized without concurrence of the City's Project Manager and/or Director of Capital Improvements and shall be authorized with or without change in costs to the construction. The Consultant shall have a maximum of ten (10) calendar days form receipt of shop drawings, samples, RFI's or other submittals by the Contractor, to return the shop drawings or submittals to the Contractor with comments indicating either approval or disapproval. Consultant shall provide the Contractor with a detailed written explaination as to the basis for rejection. A2.05-(1) The Consultant shall initiate and prepare required documentation for changes as required by the Consultants own observations or as requested by the City, and shall review and recommend action on proposed changes. Where the Contractor submits a request for Change Order or Change Proposal Pane A_11 ATTACHMENT A — SCOPE OF SERVICES PROFESSIONAL SERVICES AGREEMENT request, the Consultant shall, within ten (10) calendar days, review and submit to the City, his/her recommendation or proposed action along with an analysis and/or study supporting such recommendation. A2.05-(j) The Consultant shall examine the Work upon receipt of the Contractor's request for substantial completion inspection of the Project and shall, prior to occupancy by the City, recommend execution of a "Certificate of Acceptance for Substantial Completion" after first ascertaining that the Project is substantially complete in accordance with the contract requirements. The Consultant shall in conjunction with representatives of the City and the Contractor prepare a punch list of any defects and discrepancies in the Work required to be corrected by the Contractor in accordance with Florida Statute 218.735 Upon satisfactory completion of the punch list the Consultant shall recommend execution of a " Certificate of Final Acceptance" and final payment to the Contractor. The Consultant shalt obtain from the Contractor upon satisfactory completion of all items on the punch list all necessary closeout documentation from the Contractor, including but not limited to all guarantees, operating and maintenance manuals for equipment, releases of liens/claims and such other documents and certificates as may be required by applicable codes, law, and the contract, and deliver them to the City before final acceptance shall be issued to the Contractor, A2.05-(k) The Consultant shall monitor and provide assistance in obtaining the Contractor's compliance with the its contract relative to 1) initial instruction of City's personnel in the operation and maintenance of any equipment or system, 2) initial start-up and testing, adjusting and balancing of equipment and systems and 3) final clean-up of the Project to assure a smooth transition from construction to occupancy by the City. A2.05-(I) The Consultant shall furnish to the City the original documents, including drawings, revised to as -built" conditions based on information furnished by the Contractor; survey, and specific condition. In preparing the "as -built" documents the Constult shall rely on the accuracy of the information provided by the Contractor, including the Contractor's record drawings. Any certification required under this Agreement includin the contents of "as -built" documents are conditioned upon the accuracy of the information and documents provided by the construction contractor. Transfer of changes rnade by "Change Authorization", "Change Order", "Request for Information", substitution approvals, or other clarifications will be the Consultant's responsibility to incorporate into the "as -built" and record documents. Changes made in the field to suit field conditions, or otherwise made by the Contractor for its convenience shall be marked by the Contractor on the ."Field Record Set" and transferred to the original contract documents by the Consultant. The original documents as well as the "Field Record Set" shall become the property of the City. A reproducible set of all other final documents will be furnished to the City free of charge by the Consultant. A2.05-(m) . The Consultant shall furnish to the City one complete set of "As -built Drawings", in Auto CADD Version 2000 or such other format acceptable to the City. A2.05-(n) The Consultant shall furnish to the City a simplified site plan and floor plan(s) reflecting "as -built" conditions with graphic scale and north arrow. Plans must show room names, room numbers, overall dimensions, square footage of each floor and all fonts used in the drawings. Two sets of drawings shall be furnished on 24" x 36" sheets and one electronic copy. A2.05-(o) The Consultant assist the City in the completion of the Contractor's performance evaluation performance during the performance of the construction work and upon final completion of the Project. A2,09 Time Frames for Completion These time frames do not include the City's review time of two weeks for Phases I through III and four weeks for Phase IV.. Phase I Programming & Schematic Design 12 weeks Phase II Design Development 10 weeks Phase III a 40% Construction Documents 8 weeks Phase III b 75% Constrcution Documents 4 weeks Phase III c 100% Construcction Documents 4 weeks Phase ill d Dry -Run Permitting 8 weeks Phase IV Bidding and Award 4 weeks Phase V Construction Administration 78 weeks ARTICLE A3 ADDITIONAL SERVICES: A3.01 GENERAL Services categorized below as "Additional Services" may be specified and authorized by City and are normally considered to be beyond the scope of the Basic Design Services. Additional Services shall either be identified in a Work Order or shall be authorized by prior written approval of the Director or City Manager and will be compensated for as provided in Attachment B, Section B3.05. A3.02 EXAMPLES Page A-14 ATTACHMENT A — SCOPE OF SERVICES PROFESSIONAL SERVICES AGREEMENT Except as, may be specified in Schedule A herein additional Services may include but are not limited to. the following: A3.02-(a) Needs Analysis: Special analyses of the City's needs, and special detailed programming requirements for a project. A3.02-(b) Specialty Studies: Financial feasibility, energy efficiency, life cycle costing, or other special studies. A3.02-(c) Pre -Design Surveys & Testing: Planning surveys, soil tests, environmental investigations, site evaluations, or comparative studies of prospective sites. A3.02-(d) Design Of Non-Proiect Facilities: Design services relative to future facilities, systems and equipment which are not intended to be constructed as part of a specific project. A3.02-(e) Extraordinary Existing Conditions: Unless otherwise provided herein, providing services to investigate existing conditions of facilities or to make measured drawings thereof, after the Consultant has expended an amount of time deemed to be the normal requirement for renovation and alteration projects. For the purposes of this Agreement, this amount of time shall be that equal to 0.3 of 1% of the Estimated Construction Cost. The Consultant will be required to verify this expenditure, in writing, in accordance with ARTICLE B4. A3.02-(f) Cost Estimating: Professional detailed Estimates of Construction Cost consisting of quantity surveys itemizing all material, equipment and labor required for a project. A3.02-(g) Interior Desion: Interior design services required for or in connection with the selection of furniture or furnishings, except, all equipment, materials, supplies. and related items included in the Scope of Work. A3.02-(h) Appraisals: Investigation and creation of detailed appraisals and valuations of existing facilities, and surveys or inventories in connection with construction performed by the City. A3.02-(i) Specialty Design: Any additional special professional services not included in the Scope of Work. A3.02-(j) Full -Time Construction Management: The services of one or more full-time, on site project field representatives during construction. A3.02-(k) Extended Testing & Training: Extended assistance beyond that provided under Basic Services for the initial start-up, testing, adjusting and balancing of any equipment or system: extended training of City's personnel in operation and maintenance of equipment and systems, and consultation during such training; and preparation of operating and maintenance manuals, other than those provided by the Contractor, subcontractor, or equipment manufacturer A3.02-(I) Major Revisions: Making major revisions to drawings and specifications resulting in or from a change in Scope of Work, when such revisions are inconsistent with written approvals or instructions previously given by the City and are due to causes beyond the control of the Consultant. (Major revisions are defined as those changing the Scope of Work and arrangement of spaces and/or scheme and/or any significant portion thereof). - A3.02-(m) Expert Witness: Preparing to serve or serving as an expert witness in connection with any public hearing, arbitration proceeding or legal proceeding, providing, however, that the Consultant cannot testify against the City in any proceeding during the course of this Agreement. A3.02-(n) Building Code Revisions: Revisions of plans and specifications required as a result of changes in building code requirements. A3.02-(o)` Miscellaneous: Any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural/engineering practice related to construction. A3.02-(p) Renderings: Upon the request of the City for a project rendering and upon written authorization by the Director, the Consultant shall submit several simple studies of proposed perspective drawings for the Project, indicating suggestions for angles of view and general composition of a rendering. Upon approval of a perspective format, the Consultant shall execute and submit one 20" x 30" framed and glassed perspective rendering in color of the Project and three smaller 10" x 15" framed photographic copies, in color as requested by the City. This will be considered as an additional service, to be compensated on a mutually agreeable basis in accordance with this Agreement. ARTICLE A4 REIMBURSABLE EXPENSES A4.01 GENERAL Pang A-15 ATTACHMENT A — SCOPE OF SERVICES PROFESSIONAL SERVICES AGREEMENT Reimbursable Expenses cover those services and items authorized by the City in addition to the Basic and Additional Services and consist of actual, direct expenditures made by the Consultant and the Consultants' for the purposes listed below. Transportation, travel and per diem expenses within Dade and Broward Counties shall not be considered as reimbursable expenses under this Agreement. Any travel subject to reimbursement must be approved by the City in advance of such travel. If Consultant is entitled to reimbursement of travel expenses, the all bills for travel expenses shall be submitted following applicable provisions of Section 112.061, Florida Statutes. A4.01-(a) Communications Expenses Identifiable communication expenses approved by the Project Manager, long distance telephone, courier and express mail between the Consultant's various permanent offices. The Consultant's field office at the Project site is not considered a permanent office. A4.01-(b) Reproduction, Photography Cost of printing, reproduction or photography, beyond that which is required by or of Consultantas part of the work, set forth in this Agreement (There is no photography in basic services. Do we want monthly pictures?) A4.01-(c) Geotechnicallnvesitgation Identifiable Soil Borings and Reports and testing costs approved by Project Manager. A4.01-(d) Permit Fees All Permit fees paid to regulatory agencies for approvals directly attributable to the Project. These permit fees do not include those permits required to be paid by the construction Contractor. A4.01-(e) Surveys Site surveys, special purpose surveys, and/or "As -built" surveys when authorized by the Project Manager A4.01-(f) Other items not indicated in Section 4.01 when authorized by the Project Manager A4.02 SUBCONSULTANT REIMBUREMENTS Reimbursable Subconsultant expenses are limited to the items described above when the Subconsultant agreement provides for reimbursable expenses and when such agreement has been previously approved in writing by the Director and subject to all budgetary limitations of the City and requirements of this Agreement. ARTICLE AS CITY'S RESPONSIBILITIES A5.01 PROJECT & SITE INFORMATION The City, at its expense and insofar as performance under this Agreement may require, shall furnish the Consultant with the information described below, or, if not readily available, may authorize the Consultant to provide such information as an Additional Service, eligible as a Reimbursable Expense. A5.01-(a) Surveys: Complete and accurate surveys of building sites, giving boundary dimensions, locations of existing structures and/or trees, the grades and lines of street, pavement, and adjoining properties; the rights, restrictions, easements, boundaries, and topographic data of a building site, and existing utilities information regarding sewer, water, gas, telephone and/or electrical services. A5.01-(b) Soil Borings, Geotechnical Testing: Soil borings or test pits; chemical, mechanical, structural, or other tests when deemed necessary; and, if required, an appropriate professional interpretation thereof and recommendations. The Consultant shall recommend necessary tests to the City, A5.01-(c) General Project Information: Information regarding Project Budget, City and State procedures, guidelines, forms, formats, and assistance required establishing a program as per Section A2.01.(a) A5.01-(d) Existing Drawings: Drawings representing as -built conditions at the time of original construction, subject to availability. However, such drawings, if provided, are not warranted to represent conditions as of the date of receipt. The Consultant must still perform field investigations as necessary in accordance with Article 2.02A (5) to obtain sufficient information to perform his services. Investigative services in excess of "Normal Requirements," as defined, must be authorized in advance. A5.01-(e) Reliability: The services, information, surveys and reports described in A5.01-(a) through A5,01-(d) above, shall be furnished at the City's expense, and the Consultant shall be entitled to rely upon the accuracy and completeness thereof, provided the Consultant has reviewed ail such information to determine if additional information and/or testing is required to properly design the project. Page A-16 ATTACHMENT A — SCOPE OF SERVICES PROFESSIONAL SERVICES AGREEMENT A5.02 PROJECT MANAGEMENT A5.02-(a) The Director or designee shall act on behalf of the City in all matters pertaining to this Agreement. The Director or designee shall issue all Notices to Proceed to the Consultant. The Director or designee shall approve all invoices for payment to the Consultant. A5.02-(b) The Director shall designate a City Project Manager from staff to have general responsibility for management of the Project. The Project Manager shall meet with the Consultant at periodic intervals throughout the Work to assess the progress of the Work in accordance with approved schedules. The Project Manager shall also examine documents submitted by the Consultant, including invoices, and shall promptly render decisions and/or recommendations pertaining thereto, to avoid unreasonable delay in the progress of the Work. A5.03 CONSTRUCTION MANAGEMENT A5.03-(a) During the construction phase, the Consultant and the Department staff shall assume the responsibilities described in the general conditions and supplementary conditions of the construction contract relating to review and approval of the construction work by the Contractor. A5.03-(b) If the City observes or otherwise becomes aware of any fault or defective Work in the Project, or other nonconformance with the contract during the construction phase, the City shall give prompt notice thereof to the Consultant. A5.04 LEGAL AND OTHER SERVICES. The City shall furnish any available legal, accounting, insurance counseling, and auditing services that the Consultant may require to ascertain how or for what purposes a Contractor has used the money paid to the Contractor under the construction contract, as may be required by the City. Page A-17