HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 0 00 6
Date: 1/27/2006
Commission Meeting Date: 2/23/2006
Requesting Department: Purchasing
District Impacted: None
Type: Z Resolution ❑ Ordinance n Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Service for Document Simultaneous Conversion Microfilm / Microfiche and Electronic Format
(CD/DVD) - Citywide
Purpose of Item:
The nature of this item is to establish a contract for Service for Document Simultaneous Conversion
to Microfilm / Microfiche and Electronic Format (CD/DVD) - Citywide with United Business
Corporation a/k/a United Micrographics, for an initial contractual period of two years with options to
renewal for two (2) additional one-year periods on an as needed basis under Bid Number 04-05-031,
not to exceed $75,000.00 annually for a total contract amount of $300,000.00, to be utilized by
various user departments on an as needed, when needed basis. Allocating funds from the various
sources of funds as may become available and subject to budgetary approval at time of need.
Background Information:
A contract for Document Simultaneous Conversion of Microfilm / Microfiche and Electronic Format
(CD/DVD) Services - Citywide, is needed to provide the capability to microfilm/microfiche and
create CD/DVD's for the purpose of electronically filing and storing them by City Departments. On
December 2, 2005, the Purchasing Department sent the bid to ninety-two (92) vendors. At bid
opening, four (4) vendors responded and are included in the bid tabulations. United Business
Corporation a/k/a United Micrographics, a non -minority, Miami -Dade company, located at 8095 NW
98 St., Miami, FL 33016, is the lowest responsive, responsible bidder.
Budget Impact Analysis
Is this item related to revenue?
Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
If using yr receiving cap tn1 funds
Grants Risk Manageme
Purchasin Dept. Director
Chief CityManager
'aTLQ�i,
Page 1 of 1