HomeMy WebLinkAboutAward RecommendationAWARD RECOMMENDATION AND APPROVAL FORM
Date: January 23, 2006 Department/Division: CITYWIDE
Department Contact Name/Number: Terry Byrnes, CPPB / 305-416-1917
Bid/Contract Number: 04-05-031
Summary/Description of Purchase:
Sr. Buyer: Terry Byrnes
Services for Document Simultaneous Conversion to Microfilm / Microfiche and Electronic Format (CD/DVD) - Citywide
Justification for Award/Contract:
The nature of this item is to establish a contract for Service for Document Simultaneous Conversion to Microfilm / Microfiche and
Electronic Format (CD/DVD) - Citywide with United Business Corporation a/k/a United Micrographics, located at 8095 NW 98
St., Miami, FL 33016, a non -minority, Miami -Dade company, for an initial contractual period of two years with options to renewal
for two (2) additional one-year periods on an as needed, when needed basis under Bid Number 04-05-031, not to exceed
$75,000.00 annually for a total contract of $300,000.00, to be utilized by various user departments on an as needed, when needed
basis. Allocating funds from the various sources of funds as may become available and approved at time of need.
Type of Contract:
Single Purchase
Short -Term Contract
Lease
Term Contract
Contract Increase
Contract Period Two Years
Method of Purchase:
® Formal Bid (include bid tabulation)
❑ Competitive Negotiation (include documentation)
❑ Other Governmental Contracts (include documentation)
Recommended Vendor(s):
United Business Corporation a/lc/a United
Micrographics
OTR: Two Additional One -Year Periods
MWBE/Location Status: Award/Contract Value
Non -Local / Non -Minority
Total Value of Award/Contract (including value associated wit
Award Recommended By:
Source(s) of Funds:
Account Code(s):
Citywide
tial OTR): CITYWIDE
d 1 C
ent Director/Designee Signature
Funding Approval:
DMB Director/Designee
BIDAWARDRECOMFORM
Certified By: Approved:
cer/Designee
City Manager
Date
BID NUMBER: 04-05-031
COMMODITY/SERVICE: 920-38, 575-51, 575-55
DEPARTMENT/CONTACT PERSON: CITYWIDE
INSTRUCTIONS FOR COMPLETING AWARD RECOMMENDATION AND APPROVAL FORM ON THE REVERSE SIDE:
The top portion of the reverse side of this Award Recommendation and Approval Form has been
completed by the Department of Purchasing. The user department(s) is required to complete all
remaining sections of this form, including the funding source(s), contract value (if applicable),
and all other required approvals prior to forwarding to Purchasing.
Within 10 days, submit this completed form along with the approved and signed Bid Tabulation
Form to Purchasing, Attn: Bid/Contract Section for submission to the City Manager for approval.
If the total value of the award/contract exceeds $50,000.00, submit this completed form along
with the approved and signed Bid Tabulation Form and the resolution memo to Purchasing, Attn:
Bid/Contract Section These forms will be utilized by the Department of Purchasing to prepare
the Resolution for submission to the Agenda Office for Commission approval.
Should the department not concur with the recommendation for award, submit separate
justification memo to Purchasing.
Contact Terry Byrnes Of the Bid/Contract Section at 416- 1917 Should you have any questions.
APPROVAL TO FORWARD TO
DEPARTMENT/OFFICE:
cos, Dire tor o
/ Ly L
AT
Purchasing
BiDAWARORECOMFORM