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City of Miami
Text File Report
City Hall
3500 Pan American Drive
Miami, FL 33133
www.ci.miami.fl.us
File ID: 04-00843
Enactment #: R-04-0508
Version: 2
Type: Resolution
Introduced: 7/15/04
Status: Passed
Enactment Date: 7/22/04
Controlling Body: City Commission
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING
THE CITY MANAGER TO EXECUTE A SOFTWARE LICENSE AND SERVICES AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, WITH ORACLE CORPORATION, THE
TOP -RANKED FIRM, PURSUANT TO INFORMAL REQUEST FOR PROPOSAL ("RFP") NO.
03-04-104, ISSUED APRIL 22, 2004, AS AUTHORIZED BY THE CITY COMMISSION PURSUANT
TO RESOLUTION NO. 04-0203, ADOPTED APRIL 8, 2004, WAIVING FORMAL COMPETITIVE
BIDDING PROCEDURES, FOR THE ACQUISITION OF ORACLE'S ENTERPRISE RESOURCE
PLANNING ("ERP") APPLICATION, DATABASE, TOOLS, SOFTWARE AND TRAINING, IN AN
AMOUNT NOT TO EXCEED $1,021,816, AND PROVIDING SUPPORT AND MAINTENANCE AS
SET FORTH IN THE ATTACHED AGREEMENT FOR FIVE (5) YEARS AT A TOTAL FIXED COST
OF $1,009,320, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $2,031,136, AND ANY
NECESSARY THIRD -PARTY APPLICATION SOFTWARE, AS NEEDED, FROM A THIRD -PARTY
PROVIDER, IN AN AMOUNT NOT TO EXCEED $357,000, AND A CONTINGENCY AMOUNT
NOT TO EXCEED $250,000, FOR UNFORESEEABLE CIRCUMSTANCES; ALLOCATING FUNDS
FROM THE INFORMATION TECHNOLOGY ERP CAPITAL IMPROVEMENT ACCOUNT CODE
NO. 311613, AND FROM THE OPERATING BUDGETS OF THE DEPARTMENT OF
INFORMATION TECHNOLOGY, VARIOUS DEPARTMENTS CTYWIDE AND FROM VARIOUS
CAPITAL IMPROVEMENT PROJECT ACCOUNTS, SUBJECT TO BUDGETARY APPROVAL.
WHEREAS, the Arthur Anderson L.L.P. Information Technology ("IT") Strategic Plan indicated that the second highest
priority of the strategic technology initiatives is the acquisition and implementation of an Enterprise Resource Planning
("ERP") Software System and recommended JD Edwards, PeopleSoft, Oracle and SAP as potential candidates for an ERP
software system; and
WHEREAS, the City of Miami ("City") embarked on a Business Process Review ("BPR") to study the City's current
state of business processes and how it delivers services in the key areas of finance, employee relations, budget, payroll, and
purchasing; and
WHEREAS, the BPR study cited industry best practices in the aforementioned key areas and provided for what the
City's future state of business processes should be and how it should deliver its services in the future in the key areas of
finance, employee relations, budget, payroll, and purchasing; and
WHEREAS, the BPR Study produced a Fit/Gap Analysis providing a road map to implement industry best practices to
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authorized issuance of an informal Request for Proposal ("RFP") to Lawson, Oracle, Peoplesoft, and SAP; and
WHEREAS, on April 22, 2004, the RFP was issued to the four firms and on May 3, 2004, four proposals were submitted
by all four firms; and
WHEREAS, the ERP Executive Steering Committee for eight (8) full days were present for scripted demonstrations and
met on three additional occasions (May 24, May 25, and May 28, 2004) to discuss the scripted demonstrations and to
consider factors such as, functionality, scripted demonstrations, end -user input, and cost analysis provided by the City's
hired ERP technical consultant to make its selection of an ERP Software System; and
WHEREAS, on May 28, 2004, the ERP Executive Steering Committee met and ranked the firms in the following manner:
(1) Oracle (2) Peoplesoft (3) SAP (4) Lawson; and
WHEREAS, the negotiation team negotiated a contract, in substantially the attached form, with the Oracle Corporation;
and
WHEREAS, the City Manager respectfully recommends that the City Commission authorizes the execution of said
agreement, in substantially the attached form;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA:
Section 1, The recitals and findings contained in the Preamble to this Resolution are adopted by reference and
incorporated as if fully set forth in this Section,
Section 2, The City Manager is authorized{ 1 } to execute a Software License and Services Agreement ("Agreement"),
in substantially the attached form, with Oracle Corporation, the top -ranked firn#, pursuant to informal RFP No. 03-04-104,
issued April 22, 2004, pursuant to Resolution No. 04-0203, adopted April 8, 2004, waiving formal competitive bidding
procedures, for the acquisition of Oracle's Enterprise Resource Planning ("ERP1') Application, Database, Tools Software and
Training, in the amount not to exceed $1,021,8 t6, and providing support and maintenance as set forth in the attached
Agreement for five (5) years at a total fixed cost of $1,009,320, for a total contract amount not to exceed $2,031,136 and any
necessary third -party application software, as needed, from a third -party provid6r, in the amount not to exceed $357,000 and
a contingency amount not to exceed $250,000, for unforeseeable circumstances, with funds allocated from Information
Technology ERP Capital Improvement Account Code No. 311613, and from the Operating Budgets of Information
Technology and various departments Citywide and from various Capital Improvement Project Accounts, subject to
budgetary approval.
Section 3, This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {2}
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