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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.cLmiami.ILus
File Number: 06-001 1 4 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING AN
INCREASE IN THE SOFTWARE LICENSE AND SERVICES AGREEMENT WITH
ORACLE CORPORATION ("ORACLE"), PURSUANT TO RESOLUTION NO.
04-0508, ADOPTED JULY 22, 2004, TO ACQUIRE ORACLE'S ENTERPRISE
RESOURCE PLANNING APPLICATION, DATABASE, TOOLS, SOFTWARE AND
TRAINING, IN THE AMOUNT NOT TO EXCEED $200,000, FROM $1,021,816 TO
$1,221,816, AN INCREASE IN THE PROCUREMENT OF THIRD -PARTY
APPLICATION SOFTWARE, AS NEEDED, FROM A THIRD -PARTY PROVIDER, IN
THE AMOUNT NOT TO EXCEED $325,000, FROM $357,000 TO $682,000, AND
INCREASING THE CONTINGENCY FOR UNFORESEEABLE CIRCUMSTANCES
IN THE AMOUNT OF $200,000, FROM $250,000 TO $450,000; ALLOCATING
FUNDS FOR SAID INCREASE(S), FROM VARIOUS CAPITAL IMPROVEMENT
PROJECT ACCOUNTS AND FROM THE OPERATING BUDGETS OF THE
DEPARTMENT OF INFORMATION TECHNOLOGY, AND VARIOUS
DEPARTMENTS CITYWIDE, SUBJECT TO BUDGETARY APPROVAL;
AMENDING RESOLUTION NO. 04-0508 TO REFLECT SAID INCREASE(S).
WHEREAS, the City Manager and the Director of the Department of Information Technology
recommend increasing the software license and services agreement ("Agreement") with the Oracle
Corporation ("Oracle"), for tools, software and training, in the amount not to exceed $200,000, from
$1,021,816 to $1,221,816, procurement of third -party application software, as needed, from a
third -party provider, in the amount of $325,000, from $357,000 to $682,000, and in the contingency
amount for unforeseeable circumstances, in the amount of $200,000, from $250,000 to $450,000, and
amending Resolution No. 04-0508, to reflect said increase(s); and
WHEREAS, the City of Miami ("City") requires these increases to leverage additional functionality
within the Oracle Financial Systems which will further enhance the business processes of the City,
productivity of its employees, and the reliability and responsiveness of the applications; and
WHEREAS, funds for said increases are available from various Capital Improvement Project
Accounts, from the Operating Budgets of the Department of Information Technology and various
departments Citywide;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. An increase in the Agreement, with Oracle, pursuant to Resolution No. 04-0508,
adopted July 22, 2004, to acquire Oracle's Enterprise Resource Planning application, database, tools,
software and training, in the amount not to exceed $200,000, from $1,021,816 to $1,221,816,
City of Miami Page I of 3 Printed On: 2/1/2006
File Number: 06-00114
procurement of third -party application software, as needed, from a third -party provider, in the amount
of $325,000, from $357,000 to $682,000, and in the contingency amount for unforeseeable
circumstances, in the amount of $200,000, from $250,000 to $450,000, is authorized.
Section 3. Resolution No. 04-0508, adopted July 22, 2004, is amended in the following
particulars:{1}
"Resolution No. 04-0508
Section 2. The City Manger is authorized(1) to execute a Software License and
Services Agreement ("Agreement"), in substantially the attached from, with Oracle
Corporation, the top -ranked firm, pursuant to informal RFP No. 03-04-104, issued April
22, 2004, pursuant to Resolution No. 04-0203, adopted April 8, 2004, waiving formal
competitive bidding procedures, for the acquisition of Oracle's Enterprise Resource
Planning ("ERP") Application, Database, Tools, Software and Training, in the amount not
to exceed $1,021,816 §1,221,816, and providing support and maintenance as set forth in
the attached Agreement for five (5) years at a total fixed cost of $1,009,320, for a total
contract amount not to exceed $2T034436 $2,231,136, and any necessary third -party
application software, as needed, from a third -party provider, in an amount not to exceed
$357000 $682,000, and a contingency amount not to exceed $250,000 $450,000, for
unforeseeable circumstances, with funds allocated from Information Technology ERP
Capital Improvement Account Code No. 311613, and from the Operating Budgets of the
Department of Information Technology, and various departments Citywide and from
various Capital Improvement Project Accounts, subject to budgetary approval.
Section 4. Funds for said increase(s) are allocated from various Capital Improvement Project
Accounts, and from the Operating Budgets of the Department of Information Technology, and various
departments Citywide, subject to budgetary approval.
Section 5. This Resolution shall become effective immediately upon adoption and signature of the
Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS:
JORGE L. FERNANDEZ
CITY ATTORNEY
City of Miami Page 2 of 3 Printed On: 2/1/2006
File Number: 06-00114
Footnotes:
{1} Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be
added. The remaining provisions are now in effect and remain unchanged. Asterisks indicate omitted
and unchanged material.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 Printed On: 2/1/2006