Loading...
HomeMy WebLinkAboutScope of WorkATTACHMENT A — SCOPE OF SERVICES ATTACHMENT A - SCOPE OF WORK ARTICLE Al GENERAL The CONSULTANT shall provide comprehensive professional (type of services) Services,. A1,01 RANGE OF SERVICES The CONSULTANT shall furnish, as Basic Services, comprehensive professional services for the Project including, but not limited to field investigations and observations, cost estimates, opinions of probable construction cost, complete design services, including preparation of bid and construction documents, construction contract administration, and review of work prepared by Sub-CONSULTANTs. Other services that may be required, at the discretion of the City as Additional Services, may include, but are not limited to planning, programming, feasibility studies, construction engineering inspections, review of work prepared by other CONSULTANTs, and/or other miscellaneous architectural, landscape architectural, registered surveying and mapping, and/or engineering services. A1.02 NON-EXCLUSIVE RIGHT It is understood that the Notice to Proceed will be issued under this Agreement at the sole discretion of the City Manager or Director and that the CONSULTANT has no expectation, entitlement, right to or privilege to receive a Notice to Proceed for any project or task. The CITY reserves at all times the right to perform any and all Professional Services in-house, or with other private professional architects or engineers as provided by Section 287.055, Florida Statutes, (Consultants' Competitive Negotiation Act) or to discontinue or withdraw any or all projects or tasks or to exercise every other choice allowed by law. This Agreement does not confer on the CONSULTANT any particular, exclusive or special rights to Work required by the CITY. Outside of this Agreement, the CONSULTANT may submit proposals and/or qualifications for any professional services which the CONSULTANT is qualified to perform in response to any public solicitation issued by CITY. A1.03 PAYMENTS The CITY wilt pay the CONSULTANT the stipulated amount for the Work required, in accordance with provisions and limitations of Attachment B. No payment will be made for the CONSULTANT'S time or services in connection with the preparation of any such proposal or for any Work done in the absence of an executed Work Order, Notice to Proceed and Purchase Order. ARTICLE A2 BASIC SERVICES The Consultant agrees to provide complete professional architectural and/or engineering services set forth in the phases enumerated hereinafter and in accordance with the Florida Building Code and the City of Miami, Florida, Code of Ordinances; including all civil, structural, mechanical, electrical engineering, and landscape design services normally required for a project of an architectural nature, hereinafter collectively called "Basic Services," as delineated below. A2.01 Phase IVII - Programming and Schematic Design; A2.01-(a) The CONSULTANT shall confer with representatives of the Director to establish the Program, consisting of a detailed listing of all functions and spaces together with the square footage of each assignable space, gross square footage, and a description of the relationships between and among the principal programmatic elements. The Consultant shall prepare and present for approval by the CITY, a Phase I/II — Programming, Schematic Design/(or &) 35% Design Development Submittal, comprising the Schematic Design Studies, including an identification of any special requirement affecting the Project, a Project Development Schedule end a Statement of Probable Construction Cost, as defined below. A2.01-(b) The Phase I/II — Programming Schematic Design/(or &) 35% Design Development submittal shall consist of a site plan, floor plans, elevations, sections, etc. as required by the Project Manager and shall show the scale and relationship of the project components and the design concept of the whole. Floor plans will show door and window locations. A simple perspective rendering or sketch, model, or photograph thereof may be provided to further show the design concept. A2.01-(c) The Project Development Schedule shall show the proposed completion date of each Phase of the Project through design, bidding, construction, and the proposed date of occupancy by CITY. Contract No. 17 Consultant Initials ATTACHMENT A — SCOPE OF SERVICES A2.01-(d) The Statement of Probable Construction Cost shall include a summary of the estimated cost of the building(s) and/or other work including fixed equipment, construction contingency allowance, escalation factors adjusted to the estimated bid date, movable equipment (if any), allowances or contingencies (if any), utility services and extensions (if applicable), a brief description of the basis for estimated costs (similar projects) with square foot costs adjusted to bid date, a preliminary evaluation of the program and the allocated construction funds in terms of each component of the work. A2.01-(e) The Consultant shall submit three copies of all documents required under this Phase, without additional charge, for approval by the CITY, and the Consultant shall not proceed with the next Phase until the documents have been approved, in writing, by the CITY, and an Authorization to Proceed with the next phase has been issued. A2.02 Phase II/111 — 60% Design Development & 100% Construction Documents Development: A2.02-(a) From the approved Schematic Design/ 35% Design Development documents, the Consultant shall prepare for written approval by CITY at 50% completion and 100% completion, "Final Construction Documents" setting forth in detail the requirements for the construction of the Project. The Consultant is responsible for full compliance of the design and Construction Documents will all applicable codes. A2.02-(b) The Consultant shall submit three sets of all documents required under this Phase, without additional charge, for approval by the CITY, and the Consultant shall not proceed with the next Phase until the CITY has in writing approved the documents. A2.02-(c) 50% Construction Documents Stand -Up Review: From the approved Phase I/II — 35% documents, the Consultant shall print three (3) 50% Construction Documents progress sets and present it, for approval at a Stand Up Review Meeting. This submittal shall delineate and describe the size and character of the entire Project as to civil, structural, mechanical and electrical systems, landscaping, construction and finish materials and other items incidental thereto, and as required by the Project Manager. The submittal shall include the following: A2.02-(d) A complete index of every drawing sheet, to become part of the Construction Documents, and the Consultant's evaluation of the individual percentage of completion of each sheet. A2.02-(e) The Consultant shall, in the preparation of the Specifications, use CSI Standards, including the 16- Division and 3-part Section format developed and recommended by the Construction Specifications Institute. The 50% construction specification documents submittal shall include sections of Divisions "O" and "1" and all of the technical specification sections, each of which shall be between 50% and 100% complete. A2.02-(f) An Updated Statement of Probable Construction Cost, as indicated by time factor, changes in requirements, or general market conditions, and an updated Project Development Schedule. If the Updated Statement of Probable Construction Cost exceeds the Total Budgeted Amount the appropriate cost or scope reduction recommendation must be included. Authorization to Proceed with the completion of Phase III will not be issued if the latest Statement of Probable Construction Cost exceeds the Total Authorized Construction Budget, unless the CITY increases the Total Authorized Construction Budget or the Consultant and the CITY agree on methods of cost reduction sufficient to enable construction within the funds available. Any increase or reduction in the Construction Budget shall be agreed upon IN WRITING by the duly authorized signatories of the respective parties. A2.02-(g) The Consultant may also be authorized to include in the Construction Documents approved additive and/or deductive alternate bid items to permit the CITY to award a Construction Contract within the limits of the budgeted amount. Such additive/deductive items are included as part of Basic Services. A2.02-(h) The City shall issue comments and written approval of the 50% documents at the Stand -Up Review Meeting. The Consultant shall make all changes to the documents and resolve all questions related to the 50% documents. The 50% complete revised Construction Documents shall be Check Set and shall be returned to the CITY for final approval The Consultant shall work closely with the CITY in the preparation of the Invitation to Bid and Contract Documents and shall prepare the Supplementary General Conditions for those conditions unique to this specific project. A2.03 100% Construction Documents A2.03-(a) Upon 100% completion of the Construction Documents, the Consultant shall submit to the CITY three copies of the Drawings, Specifications as Check Sets, together with a final, updated Statement of Probable Construction Cost or, when previously authorized as a reimbursable expense, a Detailed Construction Estimate of Costs may be prepared by a Construction Cost Consultant. Contract No. 18 Consultant initials ATTACHMENT A — SCOPE OF SERVICES A2.03-(b) The Consultant shall make all required changes or additions and resolve all questions related to the 100% documents related to obtaining a building permit. Upon final approval by the CITY, the Consultant shall furnish one printed copy of all Drawings and Specifications, along with a reproducible setand an electronic copy to the CITY without additional charge. A2.03-(c) The Consultant shall assist the CITY in filing the required documents for approval by ALL governmental authorities having jurisdiction over the Project. The Consultant shall submit the 100% Construction Plans for building permits, utility permits (water & sewer), including Environmental and Health Dept. approval (if necessary), zoning approvals to the appropriate government agencies for construction permitting. The Consultant shall revise the plans as necessary for permitting and construction. These revisions shall be made before the plans are issued for bidding. The CONSULTANT shall prepare addendums and/or revised plans if necessary revisions occur before or during the bidding period. A2r03-(d) The Consultant shall make the original documents or reproducible copies thereof available to the CITY for reproduction of additional copies as may be required for bidding and/or construction purposes The format of the reproduction master shall be specified by the Project Manager, but in any event Consultant shall provide same in a digital/electronic version. A2.04 Phase III - Bidding and Award of Contract: Bid Documents Approvals and Printing A2.04-(a) Upon obtaining all necessary approvals of the Construction Documents, and approval by the CITY of the latest Statement of Probable Construction Cost, the Consultant shall assist the CITY in obtaining/evaluating bids and awarding construction contracts. A2.04-(b) The CITY may have the drawings and specifications printed for bidding purposes, either through its open agreements with printing firms or as a reimbursable cost through the Consultant. A2.05 Issuance of Bid Documents, Addenda and Bld Opening A2.05-(a) The CITY shall issue the Bid Documents to prospective bidders and keep a complete List of Bidders A2.05-(b) Consultant shall attend any Pre -Bid Meeting scheduled by the City. A2.05-(c) The CONSULTANT shall prepare addenda and revised plans, if any are required, for the CITY to issue to all prospective bidders. No addendum shall be issued without the CITY's approval. A2.05-(d) If directed by the Project Manager the Consultant shall be present at the bid opening, with the CITY's staff. A2.06 Bid Evaluation and Award If the lowest responsive, responsible Base Bid received exceeds the total authorized design value or budgeted amount as approved by City, the CITY may: Al approve the increase in Project cost and award a contract, or reject all bids and rebid the Project within a reasonable time with no change in the Project, or reject all bids and direct the Consultant to revise the Project scope or quality, or both, as approved by the CITY and rebid the Project, or Al suspend, cancel or abandon the Project NOTE: Under item 3(c) above the Consultant shall, without additional compensation, modify the Construction Documents as necessary to bring the Probable Construction Cost within the budgeted amount. The CITY may recognize exceptional construction market cost fluctuations before exercising option 3(c) above. A2.07 Statement Of Probable Construction Cost: A2.07-(a) Defined: It is agreed that any "Statement of Probable Construction Cost" or detailed cost estimate prepared by the Consultant represents a reasonable estimate of cost in the Consultant's best judgment as a professional familiar with the local construction industry, and that neither the Consultant nor the CITY, has any control over the cost of labor, materials, and equipment, bidders' methods of determining bid prices, competitive Contract No, 19 Consultant Initials ATTACHMENT A — SCOPE OF SERVICES bidding, or market conditions. Therefore, the Consultant cannot and does not guarantee that bids will not vary from the final Statement of Probable Construction Cost or final Detailed Cost Estimate prepared by the Consultant. A2.07-(b) Periodic Cost Review: Consultant shall regularly evaluate the CITY's Project budget and compare to its current Statement(s) of Probable Construction Cost (or detailed estimates of construction cost). If the Latest Statement of Probable Construction Cost exceeds the Gity's budgeted amount, the Consultant shall review the materials, equipment, component systems and types of construction included in the Contract Documents and shall recommend changes in such items and/or reasonable adjustments in the scope of the Project, at no additional cost to the CITY, that will result in bids within the available funds. Such evaluations shall be made minimally at the conclusion of each phase of design or more frequently if directed by Project Manager. A2.07-(c) Maximum Cost Limit: Prior to authorizing the Consultant to proceed with preparation of the Final Design, the CITY may establish and communicate to the Consultant a maximum sum for the cost of construction of the Project ("Maximum Cost Limit"). If the CITY has not advertised for bids within ninety (90) days after the Consultant submits the Final Design to the CITY, the estimate of the cost of construction shall be adjusted by CONSULTANT Notwithstanding anything above to the contrary, the CITY may require the Consultant to revise and modify Construction Documents and assist in the re -bidding of the Work at no additional cost or fee to the CITY if all responsive and responsible bids received exceed the Maximum Cost Limit. A2.08 Phase IV - Administration of the Construction Contract: A2.08-(a) General: The Construction Phase will begin with the award of the Construction Contract and will end when the CITY approves the Contractor's final PaymentCer tificate and when all post construction documents, As -Built Surveys warrantees, and guarantees, operational manuals, and Certificate(s) of Occupancy have been delivered to the CITY. During this period, the Consultant shall provide Administration of the Construction Contract as set forth in the General and Supplementary Conditions of the Construction Contract. The services of this Phase, from award of Construction Contract through Substantial Completion is estimated to cover a construction period of nine (9) months. A2,08-(b) Site Visits: The CONSULTANT and respective Sub -consultants shall visit the site Bi-weekly, or at all key construction events as appropriate with the stage of construction, during the defined construction period of nine (9) months to ascertain the progress of the Project and to determine in general if the Work is proceeding in accordance with the Contract Documents. On the basis of on -site observations, the Consultant shall endeavor to guard the CITY against defects and deficiencies in the Work. Except as otherwise required by law, the Consultant and/or sub -Consultants will not be required to make extensive inspections or provide continuous daily on -site inspections to check the quality or quantity of the Work. A2.08-(c) Site Requisitions: The Consultant shall carefully review and approve the Contractor's applications for payment before they are submitted to the City for payment. Site requisition meetings will be held concurrently with the Consultant's site visits. A2.08-(d) Exclusions, Limitations: The Consultant will not be held responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor will the Consultant be held responsible for the Contractors or Subcontractors', or any of their agents' or employees', failure to perform the Work in accordance with the Contract Documents. A2.08-(e) The Consultant shall provide such normal mechanical, electrical, structural, landscape or other related inspection expertise as necessary to determine compliance with the Construction Contract. A2.08-(f) Reports: The Consultant shall furnish the CITY with a written report of all observations of the Work made by the Consultant and the Subconsultants during each visit to the Project. The Consultant shall also note the general status and progress of the Work on forms furnished by the CITY, and submit them in a timely manner. The Consultant shall review the Contractor's construction schedules and if necessary, have the schedules updated monthly or as work progresses. The Consultant and the Subconsultants shall ascertain that the Contractor is making timely, accurate, and complete notations on the "as -built" drawings. A2.08-(g) Payment Requests: Based an observations at the site and consultation with the Project Manager, the Consultant shall determine the amount due the Contractor on account and shall recommend approval of such amount. This recommendation shall constitute a representation by the Consultant to the CITY that, to the best of Contract No. 20 Consultant Initials ATTACHMENT A — SCOPE OF SERVICES the Consultant's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents subject to: 2.08..g.1 An evaluation of the Work for conformance with the Contract Documents 2.08.1.2 the results of any subsequent tests required by the Contract Documents 2,08..9.3 minor deviations from the Contract Documents correctable prior to completion, and 2.08..g.4 any specific qualifications stated in the Payment Certificate and further that 2.08..g.5 the Contractor is entitled to payment in the amount agreed upon at the requisition site meeting. By recommending approval of a Payment Certificate, the Consultant shall not be deemed to represent that the Consultant has made any examination to ascertain how and for whatpurpose the Contractor has used the money paid on account of the Construction Contract Sum. A2A8-(h) Interpretation: The Consultant shall be an interpreter of the requirements of the Contract Documents and a judge of the performance thereunder. The Consultant shall render interpretations necessary for the proper execution or progress of the Work with reasonable promptness on written request of either the CITY or the Contractor, and shall render written decisions, within a reasonable time, on ail claims, disputes and other matters in question between the CITY and the Contractor relating to the execution or progress of the Work or the interpretation of the Contract Document Interpretations and decisions of the Consultant shall be consistent with the intent of and reasonably inferable from, the Contract Documents and shall be in written or graphic form. In the capacity of interpreter, the Consultant shall endeavor to secure faithful performance by both the CITY and the Contractor, and shall not show partiality to either. A2.08-(I) Recommendations: The Consultant shall have authority to recommend rejection of Work which does not conform to the Contract Documents. Whenever, in the Consultant's reasonable opinion, it is necessary or advisable to insure compliance with the Contract Documents, the Consultant will have authority to recommend special inspection or testing of any Work deemed to be not in accordance with the Contract, whether or not such Work has been fabricated and delivered to the Project, or installed and completed. A2.08-0) Review of Submittals: The Consultant shall promptly review and approve shop drawings, samples, and other submissions of the Contractor for conformance with the design concept of the Project and for compliance with the Contract Documents. The Consultant shall prepare color boards to review the color selections for all finish materials with the Director of the Department of Capital Improvement Projects and furnish the approved colors to the Contractor in a timely mariner so as not to delay the construction progress. Major changes or substitutions to the Contract Documents shall not be authorized without concurrence of the CITY's Project Manager and/or Director of Capital Improvements. A2.08-(k) Change Orders: The Consultant shall initiate Change Orders for the CITY's approval as required by the Consultant's observations, or requested by the CITY; and review and recommend action on proposed Change Orders initiated by others within the scope of the Project. A2.08-(I) Acceptance of Work: The Consultant shall examine the Work upon receipt of the Contractor's Request of Substantial Completion Inspection of the Project and shall, prior to occupancy by the CITY, recommend execution of a Certificate of Acceptance for Substantial Completion after first ascertaining that the Project is substantially completed in accordance with the contract requirements. A punch list of any defects and discrepancies in the Work required to be corrected by the Contractor shall be prepared by the Consultant and the Sub -consultants, in conjunction with representatives of the CITY. Satisfactory completion of the Punchlist shall be obtained before the Consultant recommends execution of a Certificate of Final Acceptance and final payment to the Contractor. The Consultant shall obtain from the Contractor all required guarantees, operating and maintenance manuals for equipment, releases of liens and such other documents and certificates as may be required by applicable codes, laws, and the specifications,and d eliver them to the CITY before Final Acceptance. A2.08-(m) Post Construction: The Consultant shall provide assistance in obtaining the Contractor's compliance with the Contract Documents relative to 1) initial instruction of CITY's personnel in the operation and maintenance of any equipment or system, 2) initial start-up and testing, adjusting and balancing of equipment and systems and 3) final clean-up of the Project. A2.08-(n) Record Drawings: The Consultant shall furnish to the CITY, the original drawings, revised to "as - built" conditions based on information furnished by the Contractor; such "As -Built" or Record drawings and surveys shall become the property of the CITY Contract No. 21 Consultant Initials ATTACHMENT A — SCOPE OF SERVICES ARTICLE A3 ADDITIONAL SERVICES: A3.01 GENERAL Services categorized below as "Additional Services" may be specified and authorized byCi tyan d are normally considered to be beyond the scope of the Basic Design Services. Additional Services shall either be identified in a Work Order or shall be authorized by prior written approval of the Director or City Manager as an Amendment to this Agreement and will be compensated for as provided in Attachment B, Section B3.05. A3.02 EXAMPLES Except as may be specified in Schedule A herein additional Services may include but are not limited to the following: A3.02-(a) Needs Analysis: Special analyses of the CITY's needs, and special detailed programming requirements for a project. (shall be part of basic services) A3,02-(b) studies. Specialty Studies: Financial feasibility, energy efficiency, life cycle costing, or other special A3.02-(c) Pre -Design Surveys & Testing: Planning surveys, soil tests, environmental investigations, site evaluations, or comparative studies of prospective sites. (shall be part of basic services) A3.02-(d) Design Of Non-Proiect Facilities: Design services relative to future facilities, systems and equipment which are not intended to be constructed as part of a specific project. A3.02-(e) Extraordinary Existing Conditions: Unless otherwise provided herein, providing services to investigate existing conditions of facilities or to make measured drawings thereof, after the Consultant has expended an amount of time deemed to be the normal requirement for renovation and alteration projects. For the purposes of this Agreement, this amount of time shall be that equal to 0.3 of 1 % of the Estimated Construction Cost, The Consultant will be required to verify this expenditure, in writing, in accordance with ARTICLE 64, (shall be part of basic services) A3.02-(f) Cost Estimating: Professional detailed Estimates of Construction Cost consisting of quantity surveys itemizing all material, equipment and labor required for a project. A3.02-(g) Interior Design: Interior design services required for or in connection with the selection of furniture or furnishings, except, all equipment, materials, supplies and related items included in the Construction Contract. A3.02-(h) Appraisals: Investigation and creation of detailed appraisals and valuations of existing facilities, and surveys or inventories in connection with construction performed by the CITY. A3.02-(i) Full -Time Construction Management: The services of one or more full-time, on site Project Field Representatives during construction, (shall be part of basic services) A3.02-(j) Extended Testing & Training: Extended assistance beyond that provided under Basic Services for the initial start-up, testing, adjusting and balancing of any equipment or system; extended training of CITY's personnel in operation and maintenance of equipment and systems, and consultation during such training; and preparation of operating and maintenance manuals, other than those provided by the Contractor, subcontractor, or equipment manufacturer A3.02-(k) Replacement of Work: Consultation concerning replacement of any Work damaged or built inconsistently with the Contract Drawings, providing the cause is found by the CITY to be other than by fault of the Contractor, the CONSULTANT or the CONSULTANT'S agents. A3.02-(I) Major Revisions: Making major revisions to drawings and specifications resulting in or from a change in project scope, when such revisions are inconsistent with written approvals or instructions previously given by the CITY and are due to causes beyond the control of the Consultant, (Major revisions are defined as those changing the scope and arrangement of spaces and/or scheme and/or any significant portion thereof). A3.02-(m) Exoert_ Witness: Preparing to serve or serving as an expert witness in connection with any public hearing, arbitration proceeding or legal proceeding, providing, however, that the Consultant cannot testify against the City in any proceeding during the course of this Agreement. Contract No. 22 Consultant Initials ATTACHMENT A — SCOPE OF SERVICES A3.02-(n) Additional Supporting Data: Preparing supporting data, drawings, and specifications as may be required for Change Orders affecting the scope of a project, provided the change in the Consultant's Basic Compensation resulting from the adjusted Contract Sum does not fully compensate for such services. A3.02-(o) Additional Alternates: Preparation of deductive changes orders, and/or preparation of additive change orders, which are not incorporated in the Work. A3.02-(p) Miscellaneous: Any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural/engineering practice related to construction. A3.02-(q) Renderings: Upon the request of the CITY for a project rendering and upon written authorization by the Director, the CONSULTANT shall submit several simple studies of proposed perspective drawings for the Project, indicating suggestions for angles of view and general composition of a rendering. Upon approval of a perspective format, the Consultant shall execute and submit one 20' x 30" framed and glassed perspective rendering in color of the Project and three smaller 10" x 15" framed photographic copies, in color as requested by the CITY. This will be considered as an additional service, to be compensated on a mutually agreeable basis in accordance with this Agreement. ARTICLE A4 REIMBURSABLE SERVICES A4.01 GENERAL Reimbursable Services are those services and items authorized by the CITY in addition to the Basic and Additional Services and consist of actual, direct expenditures made by the CONSULTANT and the CONSULTANTS' employees, SUBCONSULTANTS, and Special SUBCONSULTANTS in the interest of the Work for the purposes listed below. A4,01-(a) Transportation Identifiable transportation expenses in connection with the Project, subject to the limitations of Section 112.061, Florida Statutes, as amended, excluding general automobile transportation within Miami -Dade County. Transportation expenses to locations outside of the Dade, Broward, and Palm Beach County area, or from locations outside the Dade, Broward, and Palm Beach County area will not be reimbursed unless specifically pre -authorized In writing by the Project Manager, Such pre -authorization will be subject to the limitations of Section 112.061, Florida Statutes, as amended. A4,01-(b) Travel and Per Diem Identifiable per diem, meals and lodging, lodging, taxi fares and miscellaneous travel -connected expenses for Consultant's personnel subject to the limitations of Section 112.061 Florida Statutes. Meals for class C travel inside Dade or Broward County will not be reimbursed. Meals and lodging expenses will not be reimbursed for temporarily relocating CONSULTANT'S employees from one of CONSULTANT'S offices to another office if the employee is relocated for more than ten (10) consecutive Working days. Lodging will be reimbursed only for room rates equivalent to Holiday Inn, Howard Johnson or Ramada Inn. Governmental lodging will not be reimbursed within Dade, Broward or Palm Beach County. A4.01-(c) Communications Expenses Identifiable communication expenses approved by the Project Manager, long distance telephone, courier and express mail between the Consultant's various permanent offices. The Consultant's field office at the Project site is not considered a permanent office. A4.01-(d) Reproduction, Photography Cost of printing, reproduction or photography, beyond that which is required by or of CONSULTANT as part of the work, set forth in this Agreement A4.01-(e) Geotechnical Investigation Identifiable Soil Borings and Reports and testing costs approved by Project Manager. A4.01-(f) Permit Fees All Permit fees paid to regulatory agencies for approvals directly attributable to the Project. These permit fees do not include those permits required to be paid by the construction Contractor. Contract No. 23 Consultant Initials ATTACHMENT A — SCOPE OF SERVICES A4.01-(g) Survevs Site surveys, special purpose surveys, and/or "As -built" surveys when authorized by the Project Manager A4.01-(h) Other Information items indicated in Section 4.01 when authorized by the Project Manager A4.02 SUBCONSULTANT REIMBURSEMENTS Reimbursable sub -consultant expenses are limited to the items described above when the sub -consultant agreement provides for reimbursable expenses and when such agreement has been previouslyappr oved in writing by the Director and subject to all budgetary limitations of the City and requirements of Section 2.03 herein. ARTICLE A5 CITY'S RESPONSIBILITIES A5.01 PROJECT & SITE INFORMATION The CITY, at its expense and insofar as performance under this Agreement may require, shall furnish the CONSULTANT with the information described below, or, if not readily available,m ay authorize the CONSULTANT to provide such information as an Additional Service, eligible as a Reimbursable Expense. A5.01-(a) Survevs: Complete and accurate surveys of building sites, giving boundary dimensions, locations of existing structures and/or trees, the grades and lines of street, pavement, and adjoining properties; the rights, restrictions, easements, boundaries, and topographic data of a building site, and existing utilities information regarding sewer, water, gas, telephone and/or electrical services. A6.01-(b) General Project Information: Information regarding Project Budget, City and State procedures, guidelines, forms, formats, and assistance required establishing a program as per Section A2,01.(a) A6.01-(c) Reliability: The services, information, surveys and reports described in A5.01-(a) through Error! Reference source not found. above, shall be furnished at the CITY's expense, and the CONSULTANT shall be entitled to rely upon the accuracy and completeness thereof, provided the CONSULTANT has reviewed all such information to determine if additional information and/or testing is required to properly design the project. A6.01-(d) Timeliness The party responsible to furnish the above information shall do so as expeditiously as possible for the orderly progress of a project development. A5.02 PROJECT MANAGEMENT AS.02-(a) The Director shall act on behalf of the CITY in all matters pertaining to this Agreement.T he Director or designee shall issue all Notices to Proceed to the CONSULTANT. The Director or designee shall approve all invoices for payment to the CONSULTANT. A5.02-(b) The Director or designee shall act as liaison between the CONSULTANT and CITY, including CITY client departments. A6.02-(c) The Director shall designate a CITY Project Manager from staff to have general responsibility for management of a project or task through all phases. The Project Manager shall meet with the CONSULTANT at periodic intervals throughout the WORK to assess the progress of the Work in accordance with approved schedules. The Project Manager shall also examine documents submitted by the CONSULTANT, including invoices, and shall promptly render decisions and/or recommendations pertaining thereto, to avoid unreasonable delay in the progress of the Work. A6.03 CONSTRUCTION MANAGEMENT A5.03-(a) During the construction phase, the CONSULTANT and the Department staff shall assume the responsibilities described in the General Conditions and Supplementary Conditions of the Construction Contract relating to review and approval of the construction work by contractor. A5.03-(b) If the CITY observes or otherwise becomes aware of any fault or defective Work in a project, or other nonconformance with the Contract Documents during the construction phases, the CITY shall give prompt notice thereof to the CONSULTANT. Contract No. 24 Consultant Initials ATTACHMENT A — SCOPE OF SERVICES A5.04 LEGAL SERVICES, ETC. The CITY shall furnish any available legal, accounting, insurance counseling, and auditing services that the CONSULTANT may require to ascertain how or for what purposes a Contractor has used the money paid to the Contractor under a Construction Contract, as may be required by the CITY. Contract No. 25 Consultant Initials