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Home My WebLink AboutAward PackagePanel Review Page 1 of 8 Award Package Panel Review Page 2 of 8 U.S. Department of Homeland Security Preparedness Directorate Office of Grants and Training Washington, D.C. 20531 Mr. Ruben Bargueiras City of Miami Department of Fire Rescue 1151 NW 7 St. 3rd Floor Miami, Florida 33136-3604 Re: Grant No.EMW-2005-FF-02434 Dear Mr. Bargueiras: Congratulations, on behalf of the Department of Homeland Security's Office of Grants and Training, in collaboration with the U.S. Fire Administration at the Federal Emergency Management Agency. Your grant application submitted under the FY 2005 Staffing for Adequate Fire and Emergency Response (SAFER) Grant has been approved. The approved project costs amount to $8,504,679.00. The Federal share is $2,600,000.00 of the approved amount and your share of the costs is $5,904,679.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You establish acceptance of the Grant and Grant Agreement Articles when you request and receive any of the Federal Grant funds awarded to you. The first step in requesting your grant funds is to confirm your correct Direct Deposit Information. Please go on-line to the AFG eGrants system at www.firegrantsupport.com and if you have not done so, complete and submit your SF 1199A, Direct Deposit Sign-up Form. Please forward the original, completed SF 1199A, Direct Deposit Sign-up Form, signed by your organization and the banking institution to the address below: Department of Homeland Security Emergency Preparedness and Response Directorate (FEMA) Grants Management Branch 500 C Street, SW, Room 334 Washington, DC 20472 Attn: Staffing Adequate Fire and Emergency Response (SAFER) After your SF 1199A is reviewed and you receive an email indicating the form is approved, you will be able to request payments online.. Awardees will draw the Federal Share of the awarded amount on a reimbursement basis no more frequently than quarterly. If you have any questions or concerns regarding the process to request your grant funds, please call 1-866-274-0960. Sincerely, Matt A.Mayer Acting Executive Director Office of Grants and Training 1noi e% f\Ilr Panel Review Page 3 of 8 ,., , n 1, n ,nAflr Panel Review Page 4 of 8 Agreement Articles U.S. Department of Homeland Security Washington, D.C. 20531 AGREEMENT ARTICLES STAFFING ADEQUATE FIRE AND EMERGENCY RESPONSE - Hiring program GRANTEE: City of Miami Department of Fire Rescue PROGRAM: Staffing for Adequate Fire and Emergency Response (SAFER) - Hiring AGREEMENT NUMBER: EMW-2005-FF-02434 AMENDMENT NUMBER: TABLE OF CONTENTS Article I Project Description Article II Grantee Concurrence Article III Period of Performance Article IV Amount Awarded Article V Requests for Advances or Reimbursements Article VI Budget Changes Article VII Financial Reporting Article VIII Performance Reports Article IX DHS Officials Article X Other Terms and Conditions Article XI General Provisions Article XII Audit Requirements Article I - Project Description The grantee shall perform the work described in the approved grant application's Program Narrative. That narrative is made a part of these grant agreement articles by reference. The SAFER Program is to award grants directly to volunteer, combination, and career fire departments to help the departments increase their cadre of firefighters. After careful consideration, DHS has determined that the grantee's project, as detailed in submitted project narrative and budget information, submitted as part of the grantee's application (and considered part of this agreement by reference), was consistent with the program's purpose and worthy of award. As such, any material deviation from the approved program narrative must have prior written approval. Article II - Grantee Concurrence By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the Panel Review Page 5 of 8 terms and conditions of the grant as set forth in this document and the documents identified below. All documents submitted as part of the application are made a part of this agreement by reference. Article 111- Period of Performance The period of performance shall be from 06-MAR-06 to 05-MAR-11. Grantees under the Hiring of Firefighters Activity must commit to a five-year period of performance during which the Federal contribution toward the costs of the salaries will diminish over the course of the performance period. Grantees under the Recruitment and Retention Activity will have a period of performance up to four years depending on the scope of work outlined in their application. The grant funds are available to the grantee for obligation only during the period of performance of the grant award. Grantees awarded under the Hiring of Firefighters Activity that completes the approved scope of work and still has grant funds available must return all excess funds to the grants program office. There will be no extensions to any SAFER grants. Award expenditures are for the purposes detailed in the approved grant application only. The grantee cannot transfer funds or assets purchased with grant funds to other agencies or departments without prior written approval from OHS. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for object classes for this grant (including Federal share plus grantee match): Personnel $5,002,752.00 Fringe Benefits $3,601,927.00 Travel $0.00 Equipment $0.00 Supplies $0.00 Contractual $0.00 Other $0.00 Indirect Charges $0.00 Total $8,504,679.00 Article V - Requests for Advances or Reimbursements Grant payments under the SAFER grants are made on a reimbursable basis only. When the grantee needs grant funds and has obtained a user account, the grantee fills out the on-line Request for Reimbursement. If the grantee has not obtained a user account, an account may be obtained by ceiling the help desk at 1-866-274-0960. Article VI - Budget Changes Occasionally, due to successful competitive bid processes, breaks in service etc, some grantees have funds remaining after the completion of their obligations outlined above. Grantees awarded under the Recruitment and Retention of Volunteer Firefighters Activity that have completed the approved scope of work and still have grant funds available may use the excess funds to continue with recruitment or retention activities consistent with the original scope of work as long as it is within the originally approved period of performance. Article VII - Financial Reporting The Request for Reimbursement mentioned above, will also be used for interim financial reporting purposes. At the end of the performance period, or upon completion of the grantee's program narrative, the grantee must complete, on-line, a final financial report that is required to close out the grant. The Financial Status Report, is due within 90 days after the end of the performance period. Y1 I A 11 I. J." n - Parcel Review Page 6 of 8 Article VIII - Performance Reports The grantee must submit quarterly performance reports and a final performance report to DHS. The final performance report should provide a short narrative on what the grantee accomplished with the grant funds and any benefits derived there from. The quarterly reports are due within 30 days of the end of each quarter (every three months) of the performance period. Article IX - DHS Officials Program Officer: Glenn Gaines is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. Any member of the SAFER program staff may be contacted at 1-866-274-0960. Grants Assistance Officer: Sheila Parker -Darby is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. If you have any questions regarding your grant please contact Sheila Parker -Darby at 703-605-0726. Grants Management Branch POC: Walter Pickett is the point of contact for this grant award and shall be contacted for all financial and administrative grant business matters. If you have any questions regarding your grant please call 202-646-4298. Article X - Other Terms and Conditions Pre -award costs directly applicable to the awarded grant are allowable if approved in writing by the DHS Program Office. Article XI - General Provisions The following are hereby incorporated into this agreement by reference: 44 CFR, Emergency Management and Assistance Part 7 Part 13 Part 17 Part 18 Nondiscrimination in Federally -Assisted Programs Uniform administrative requirements for grants and cooperative agreements to state and local governments Government -wide Debarment and Suspension (Non -procurement) and Government -wide Requirements for Drug -free Workplace (Grants) New Restrictions on Lobbying 31 CFR 205.6 Funding Techniques OMB Circular A-21 Cost Principles for Educational Institutions OMB Circular A-87 Cost Principles for State/local Governments, Indian tribes OMB Circular A-102 Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Governments OMB Circular A-110 Uniform Administrative Requirements for Grants and Cooperative Agreements with Institutions of Higher Education, Hospitals, and Other Non -Profit Organizatons OMB Circular A-122 Cost Principles for Non -Profit Organizations Article XII- Audit Requirements All grantees must follow the audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Panel Review Page 7 of 8 Organizations. The main requirement of this OMB Circular is that grantees that expend $500,000.00 or more in Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular. As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting documentation for three years upon the official closeout of your grant. You must also agree to make your grant files, books, and records available for an audit by DNS, the General Accounting Office (GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of the grant program. Additional Requirements if applicable ?ane1 Review Page 8 of 8 1a, AGREEMENT NO. EMW-2005-FF-02434 8. RECIPIENT NAME AND ADDRESS City of Miami Department of Fire Rescue 1151 NW 7 St. 3rd Floor Miami Florida, 33136-3604 9. NAME OF RECIPIENT PROJECT OFFICER Ruben Barguelras 11. EFFECTIVE DATE OF THIS ACTION 06-MAR-06 FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 2. AMENDMENT NO. 3. RECIPIENT NO. 0 59-6000375 7, ISSUING OFFICE AND ADDRESS ODPIFinancial and Grants Management Division 500 C Street, S.W., Room 350 Washington DC, 20472 POC: Walter Pickett 202-646-4298 PHONE NO. 305-416-5430 12. METHOD OF PAYMENT SF-270 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM NAME CFDA NO. ACRONYM SAFER 4. TYPE OF 5. CONTROL NO. ACTION W397593N AWARD 8. PAYMENT OFFICE AND ADDRESS ODP/Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 10. NAME OF PROJECT COORDINATOR Tom Harrington 13. ASSISTANCE ARRANGEMENT Cost Sharing ACCOUNTING DATA PRIOR TOTAL AMOUNT AWARDED (ARCS CODE) AWARD THIS ACTION XXXX-XXX-XXXXXX-XXXXX- + OR (-) XXXX-XXXX-X 97.083 2006-62-0504RE-63000000-4101- $0.00 $2,600,000.00 TOTALS $0.00 $2,600,000.00 PHONE NO, 1-866-274-0960 14. PERFORMANCE PERIOD From:06-MAR-06 To:05-MAR-11 Budget Period From:01-OCT-05 To:30-SEP-06 CURRENT TOTAL CUMMULATIVE AWARD NON- FEDERAL COMMITMENT $2,600,000.00 $5,904,679.00 $2,600,000.00 $5,904,679.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) SAFER recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) NIA 18. FEMA SIGNATORY OFFICIAL (Name and Title) Christine Torres Go Back DATE N/A DATE 04-NOV-05