HomeMy WebLinkAboutInvitation to BidNov 20 05 11:28p
INVITATION TO BID NO. 02C-6E
9544217176 P-2
Item 18.
(If bidding on more than one manufacturer, pages 11 - 12 are to be reproduced anti completed as needed far each
manufacturer's product line and/or catalog bid.)
COMPANY REPRESENT&TIVE:
Name:
Address:
Telephone:
789 international Parkway
Sunrise, FL 33325
Fax Number:
Terms: Net 30
Email Address: ai1.scut-ream
You are: (check one) Manufacturer x Distributor Dealer
Discounts based on single fixed discount including balance of line. Bidder Is requested to bid all of the
items listed.
MANUFACTURER OF PRODUCT BEING BID:
Company:
Sales Rep.:
Telephone:
Delivery:
Motorola, Inc.
30
(Days From Date You Receive P.O.)
„, PERCENTAGE
NO. , ` , DESCRIPTION DISCOUNT
• A. Portable Radios, includes PL. Code, VHF 1 to 5 watts and two channels 15 %
B. Portable Radios, Includes Pt. Code, UHF 1 to 5 watts, minimum two channels 15 % .
C. Portable Radios, includes PL Code, 800 MHZ 1 to 3 watts, minimum of Iwo 15 %
channels. Shall include minimum of 25 channel scan and priority feature.
D. Mobile radios all be available with PL feature, VHF - 1 to 100 watts, two 15
channel minimum with trunk and dash mount capability.
E. Mobile radios all be available with PL feature, UHF - 1 to 100 watts, two 15
channel minimum with trunk and dash mount capability
F. Mobile radios all be available with PL feature, 800. MHZ 1 to max. watts, two 15
channel minimum. Shall include scan and priority features and trunk and
dash mount capability.
G. Remote desk top stations with transmit indicators 15
H. Controi Stations: shall be multi frequency with PL feature available. Output 1 15
to max wattage and remote capability, VHF 1 to max watts
, I. Control Stations: shall be multi frequency with PL feature available. Output 1 .15 %
to max wattage and remote capability, UHF 1 to max watts
J. Control Stations: shall be multi frequency with PL feature available. Output 1 15 %
to max wattage and remote capability, 800 MHZ 1 to max watts
K. Repeaters: 1 to maximum of 125 watts and shall include PL feature and 15
multiplex operation, VHF - output 1 to maximum watts
L. Repeaters: 1 to maximum of 125 watts and shall Include PL feature and 15
multiplex operation, UHF - output 1 to maximum watts
M. Repeaters: 1 to maximum of 125 watts and shall include PL feature and 15
multiplex operation, 800 MHZ output 1 to maximum watts
N. Crossband Repeater, VHF tc• 800 MHZ 15
13
Nov 20 05 11:28p
INVITAT)ON TO BID NO. 02C-6E
9544217176 p.3
NO. DESCRIPTION
0. Crossband Repeater, UHF to 800 MHZ
P. Batteries
Q. Chargers
R. Antennae
S. Accessories
PERCENTAGE
DISCOUNT
]0&%
10%%
10%
10%°/a
10%%
10%
Yes No
Is manufacturers unaltered price list as originally published in general distribution and x
in effect on date of bid opening attached?
If bidder Is other than manufacturer, then is manufacturer's list of authorized
distributors/dealers names, addresses, and phone numbers attached?
Is list of authorized service facilities, including addresses, telephone numbers and x
contact persons attached?
14
SCHOOL DISTRICT OF PALM BEACH COUNTY
PURCHASING DEPARTMENT
3326 Forest Hill Boulevard, Suite A-323
West Palm Beach, FL 33406-5813
INVITATION TO BID
Bidder Acknowledgement
.
,
910 NO, 02C-06E Date: August 22, 2001'
Bo TITLE: TERM CONTRACT FOR PORTABLE & MOBILE RADIOS AND ACCESSORIES
Bids Must be Received no later than 2:00 P.M September 12, 2001 at which time bids will be opened.
Vendor Name:
Terms:
Vendor Mailing Address:
Delivery calendar days after
receipt of order.
City - State — Zip Code:
F,E.t.Q. No. (S.S, e) ,
Area CodelTelephone Number:
Toll Free Number •
Fax Number:
ANTI -COLLUSION: The signed bidder certifies that he or she has not divulged, discussed or compared his or her bid with other bidders and has not
:olluded with any other bidder or parties to a bid whatever. (NOTE: No premiums, rebates or gratuities permitted either with, priorta, or after any
delivery of material. Any such violation will result in the cancellation and/or return of materials (as applicable) and the removal from the bid list(s).
kuthorized Signature (Manual) Authorized Signature (Type or Printed) and Title
. INVITATION TO BID
is Invitation to Bid, General Conditions, Instructions to Bidders, Special Conditions, Specifications, Addenda, andlor any other pertinent documents
•rn a part of this proposal and by reference are made a part thereof.
IRPOSE: It is the purpose and intent of this invitation to secure bids for item(s) andlor services as listed herein for the School District of Palm Beach
.unty, Florida, hereinafter referred to as the District.
ALED BIDS: Sealed bids will be received in the Purchasing Department until the date and time as indicated above. Bids will be opened .publicly In the
rchasing Department and all bidders and general public are invited to attend. All bids shall be submitted in sealed envelopes, mailed or delivered to the
hool District of Palm Beach, Purchasing Department, 3326 Forest Hill Boulevard, West Palm Beach, FL 33406.5813. Outside of envelope shall plainly
.ntify bid by: BID NUMBER, TITLE and TIME and DATE OF BID OPENING using the label provided. It is the sole responsibility of the bidder to ensure
lir bid reaches the Purchasing Department on or before the closing date and hour as shown above.
iARQ'S ACCEPTANCE: Unless otherwise specified herein, the bidder will allow a minimum of ninety (90) days from the last date for receiving of blds
acceptance of its bid by the Board.
/ARDS: In the best interest of the District, the Purchasing Department reserves the right to reject any and all bids and to waive any irregularity or minor
hnicalities in bids received; to accept any item or group of items unless qualified by bidder; to acquire additional quantities at prices quoted on this
nation unless additional quantities are not acceptable, in which case the bid sheets must be noted "81D iS FOR SPECIFIED QUANTITY ONLY". All
ards made as a result of this bid shall conform to applicable Florida Statutes.
GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS
:ALED BIDS: One copy of this executed Invitation l0 Bid page and Bid Summary
gets) must be retumed with the bid in order for the bid to be considered for
lard. All bids are subject to all the conditions specified herein; all General
rnditions, Special Conditions on the attached bid documents; and any addenda
rued thereto. Any failure on the part of the bidder to comply with the specifica-
ns, terms and conditions of this invitation to Bid shall be reason for termination
contract.
EXECUTION OF BID: Bid must contain a manual signature of an authorized
representative in the space provided above. Failure to properly sign proposal
shall invalidate same, and it shall not be considered for award. All bids must
be completed in ink or typewritten. Corrections must be Initialed by the
person signing the bid. Any corrections not initialed will not be tabulated.
The original bid conditions and specifications cannot be changed or altered in
any way. Altered bids may not be considered. Clarification of bids submitted
shall be In fetter form, signed by the bidders and attached to the bid.
NO BID: If not submitting a bid, respond by returning the enclosed
"Statement of Na Rid" form and explain the reason. Note: A bidder, to quality
as a respondent, must submit a no bid" and same must be received no later
than the stated bid opening date and hour.
PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give
both unit price and extend total. Prices must be stated in units al quantity
specified in bid specifications. In case of discrepancy in computing the
amount of the bid, the UNIT PRICE quoted will govern. All prices FOB
destination freight .prepaid (unless otherwise stated In special conditions).
Discounts )or prompt payment: Award, if made, will be in accordance with
terms and conditions stated herein. Each item must be bid separately and no
attempt is to be made to tie any item or'items in with any other item or items.
Cash or quantity discounts Offered will not be a consideration in determi-
nation of award of bides). If a bidder offers a discount, it is understood that a
minimum ol 30 days will be required for payment, and the discount time will
be computed from the date of satisfactory delivery at place of acceptance and
receipt of correct invoice at the office specified.
A. TAXES: The School District of Palm Beach County, is exempt from any
taxes imposed by the State andlor Federal Government. State Sales Tax
Exemption Certificate No. 03.00009.22.6O'anti Federal Excise Tax No. 59-
74-0257F appears on each purchase order. This exemption does not
apply to purchase of tangible personal property made by contractors
who use the tangible personal property In the performance of contracts
for the improvements of School District owned real property as defined in
Chapter of the Florida Statutes.
B. MISTAKES: Bidders are expetted to examine the specifications, delivery
schedules, bid prices and extensions, and all instructions pertaining to
supplies and services. Failure to do so will be at bidder's risk.
C. Bidder warrants by virtue of bidding that prices shall remain firm for a
period of ninety (90) days from the date of Board approval or time stated
in special conditions.
D. USE OF OTHER CONTRACTS: The District reserves the right totalize any
other District contract, any State of Florida Contract any contract awarded
by any other city or county governmental agencies, any other school
board, any other community college/state university system cooperative
bid agreement, or to directly negotiate/purchase per School Baird policy
andlor State Board Rule 6A•1,012 (6) in lieu ol any offer received or award
made as a result of this bid, n. in the but interest to do so. The District
also reserves the right to separately bid any single order or to purchase
any item on this bid if it is in its best interest to do so.
E. CONDITIONS AND PACKAGING: It is understood and agreed that any
Item offered or shipped as a result of this bid shall be new (current
production model at the time of the bid). All containers shall be suitable
for storage or shipment, and all prices shall include standard commercial
packaging.
F UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the
bid, all manufactured items and fabricated assemblies shall be UL listed or
re-examination testing where such has bun established by UL for the
items offered and furnished.
4. DELIVERY: Unless actual date of delivery Is specified, show number of days
required to make delivery after receipt of purchase order in space provided.
cite ivery time may become a basis for making art award (See Special Condi-
tions). Delivery shall be within the normal working hours of the user, Monday
through Friday, excluding holidays.
5. BRAND NAMES: Use of a brand name trade name, make, model, manufactur-
er, or vsnoor catalog number in specifications is for the purpose of establish-
. ing a grade or quality of material only. it is not the District's intent to rule out
other competition, therefore, the phrase OR ACCEPTABLE EQUAL is added,
However, if a product other than that specified is bid, it is the vendor's
responsibility to submit with the bid brochures, samples andlor detailed
specifications on items bid. The District shall be the sole Judge concerning
the merits of bid submitted.
Bidder shall Indicate on the bid form the manufacturer's name and number If
bidding other than the specified brands, and shall indicate ANY deviation
from the specifications as listed. Other than specified items offered requires
complete descriptive technical literature marked to indicate details) confor-
mance with specifications.
i. QUALITY; The items bid must be new and equal to or exceed specifications,
The manufacturer's standard guarantee shall apply. During the guarantee
period the successful bidder must repair andlor replace the unit without cost
to the District with the understanding that all replacements shall carry the
same guarantee as the original equipment. The successful bidder shall make
any such repairs andlor replacements Immediately upon receiving notice from
the District
SAMPLES, DEMONSTRATIONS AND TESTING:
A. Samples of items, when required, must be furnished free of expense and
if not destroyed, will upon request, be returned at the bidder's expense.
Request for fhe return of the samples must be indicated on his or her bid.
Each Individual sample must be labeled with bidder's name, bid number
and item number, Failure of bidder to either deliver required samples or
to clearly identify samples as indicated may be reason for rejection of the
bid. Unless otherwise Indicated, samples should be delivered to the
Purchasing Department, School District of Palm Beach County.
8. When required, the District may request full demonstrations of any units
bid prior to the award of any contract.
C. items may be tested for compliance with specifications under the
direction of the Florida Department of Agriculture and Consumer
Services, or an independent testing laboratory. Bidders shall assume full
responsibility (or payment for any and all charges for testing and
analysis of any materials offered or delivered that do not conform to the
minimum required specifications. Bidder's disposition of all items
delivered in this category must be at no expense to the District.
INSPECTION AND ACCEPTANCE: The successful bidder shall be responsible
far delivery of items in good condition at point destination. Bidder shalt fife
with the carrier all claims for breakage, Imperfections, and other losses
which will be deducted from Invoices. The District will note, for the benefit of
successful bidder, when packages are not received in good condition, In the
event the material andlor services supplied to the district is found to be
defective or does not conform to specifications, the District reserves the right
to cancel the order upon written notice to the seller and return the product to
seller at the seller's expense.
DEFAULT PROVISION: In case of default try the bidder or contractor, the
District may procure the articles or services from other sources and hold the
bidder or contractor responsible for any excess costs incurred thereby.
COPYRIGHTS OR PATENT RIGHTS: Bidder warrants that there has been no
violation of copyrights or patent rights in manufacturing, producing or selling
the goods shippedor ordered as a result of this bid. Seller agrees to hold the
purchaser harmless from arty and all liability, loss or expense occasioned by
any such violation.
MANUFACTURER'S CERTIFlCATIDN: The District reserves the right to
request Tram bidders separate manufacturer certification of all statements
made in the proposal.
•
BID ABSTRACTS: Bidders desiring a copy of bid tabulation may request it by
enclosing a self-addressed, stamped envelope with bid.
OCCUPATIONAL HEALTH AND SAFETY: Vendor, as a result of award of this
bid, delivering any toxic substances item as defined In Florida Statute
L442.1021211 shall furnish to the Purchasing Department a Material Safety
data Sheet (MSDS). The material safety data sheet shall be provided with
initial shipment and shall be revised on a timely basis as appropriate,
The MSDS must include the following information:
A. The chemical name and the common name of the toxic substance.
B, The hazards or other risks in the use of the toxic substance, including:
(1} The potential for fire, explosion, corrosively and reactivity;
(2) The known acute and chronic health effects of risks from exposure,
including the medical conditions which are generally recognized as
being aggravated by exposure to the toxic substance; and
(3) The primary routes or entry and symptoms of overexposure.
C. The proper precautions, handling_ practices, necessary personal
protective equipments and other safety precautions in the use at or
exposure to the toxic substances including appropriate emergency
treatment in Casa of overexposure.
D. The emergency procedure for spills, fire, disposal and first aid.
E. A description in lay terms of the known specific potential health risks
posed by the toxic substance intended to alert any person reading this
information,
F. The year and month, if available, that the information was compiled and
the name, address and emergency telephone number of the manufactur.
er responsible for preparing the information.
Any questions regarding this requirement should be directed to: Department
of Labor ond Employment Security Bureau of IndustrialOSafeOr and Health,
Toxic waSte Information Center, 2551 Executive Center Circle West. Taltahas.
see, FL 32301.5014, Telephone 1-800.367.4378.
14. OSHA: The bidder warrants that the product/services supplied to the School
District of Palm Beach County shall conform in all respects to the standards
• set forth in the Occupational Safety and Health Act WO, as amended, and the
failure to comply with this condition witl be consideredas a breach of contract.
15, ANTI -DISCRIMINATION: The bidder certifies that they are in compliance with
the non-discrimination clause contained in Section 201, Executive Order 11246,
as amended by Executive Order 11375 relative to equai employment opportuni-
ty for all persons without regard to race, color reiigion,s es or national origin.
16. ADVERTISING: In submitting a proposal, bidder agrees not to use the results
therefrom as a part of any commercial advertising without prior approval of the
School District.
17. CONFLICT OF INTEREST: The award hereunder is subject to the provisions of
Chapter 112, Florida Statutes. All bidders must disclose with their bid the
name of any officer, director or agent who is also an employee of the School
Board of Palm Beach County. Further, all bidders must disclose the name of
any Board employee who owns, directly or indirectly, an interest of 5% or more
in the bidder's firm or any of its branches.
15. DISPUTES: In case of any doubt or difference of opinion as to the items to be
furnished hereunder, the decision of the District shall be final and binding on
both parties.
19. LEGAL REQUIREMENTS: Federal, state, county, and local laws, ordinances,
rules, and regulations that in any manner affect the items covered heroin apply.
Specifically,proposer(3) is to adhere to School Board Policies 3.12 and 3.13,
pursuant to the following, with respect to any criminal arrests and convictions,
and is on notice thereto that any employees involved in any Chapter 435. Florida
Statutes offenses are precluded from continuing to work on the project and
must be replaced. Failure to comply may result in the immediate termination of
the vendor's contract at the sole discretion at the Schaal District Lack of
knowredge by the bidder will in no way be a cause for relief from responsibility,
20. SIGNED BID CONSIDERED AN OFFER: This signed bid shall be considered an
offer on the pert of the bidder, which offer shall be deemed accepted upon
approval by the Board. in case of a default on the partof the bidder after such
acceptance, the District may take such action as it deems appropriate
including legal action for damages or specific performance.
21. LIABILITY, INSURANCE, LICENSES, AND PERMITS Where bidders are
required to enter or go onto School District property to deliver materials or
perform work or services as a result of bid award, the bidder will assume the
full duty obligation and expense al obtaining all necessary licenses, permits
and insurance, Bidder shall be liable for any damage or foss to the District
incurred by bidder, bidder's employees, Slcenses of the bidder or agent or any
• person the bidder has designated in completion of his or her contract as a
result of their bid; further bidder shall be liable for all activities of bidder
occasioned by performance of this bid. Not withstanding the foregoing, the
liability herein shall be limited to ten million dollars (510,000,000) and the
bidder recognizes that and covenants that it has received consideration for
indemnification provided herein.
22. SPECIFICATIONS: Any omissions of detail specifications stated herein that
would render the materials/service from use as specified will not relieve the
bidder from responsibility.
•
23. BID BONDS AND PERFORMANCE BONDS: Bid bonds, when required, shall be
submitted with the bid in the amount specified in Special Conditions. Bid
bonds will be returned to unsuccessful bidders. After award of contract, the
District will notify the successfut bidder to submit a performance bond in the
amount specified in Special Conditions. Upon receipt of the performance
bond, the bid bond will be returned to the successful bidder.
24. PAYMENT: Payment will be mad* after the items/services awarded to a vendor
have been received/completed, inspected and found to comply with award
specifications, free of damage or defect and property invoiced.
25. SPECIAL CONDITIONS: Any and all Special Conditions that may vary from
these General Conditions shall have precedence.
P85D 1186
(Rev. 212001)