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Home My WebLink AboutContract Renewal 2AGENDA ITEM INVITATION NO. 02C-6E TERM CONTRACT FOR. PORTABLE & MOBILE RADIOS & ACCESSORIES DATE: July 30, 2003 PRESENTED TO BOARD: September 17, 2003 CONTRACT PERIOD: October 18, 2003 through October 17, 2004 DEPARTMENT: Various FUNCTION: Various OBJECT: 6420/5110 FUND: Various FUNDING SOURCE: Various Budgets -Equipment, Materials, & Supplies REQUESTING DEPARTMENT: School Police - Radio Communications FINANCIAL IMPACT The financial impact to the District budget is estimated at $650,000. The• source of funds is various schools and departments budgets. Purchase orders processed from October 18, 2001 through July '30, 2003 total $ 1,001,010. CONTRACT RENEWAL Term Contract No. 02C-6E was awarded by Board action on October 17, 2001, to Antenna Specialists, Bearcom Operating LP, Car -Comm, Citation Communications, Express Radio, Martronics, Inc., Mes .Industries, Motoo1a, Inc., Multiplier Industries, and Tedi, for two year(s) with the option to renew for two addi- tional one-year periods. The first option to renew is now being exercised for the period October 18, 2003 through October 17, 2004. By Board action on July 17, 2002, the estimated expenditure was increased by $750, 000 . Antenna Specialists, Car -Comm, Citation Communications, Express Radio, Mes Industries, Multiplier Industries, 'and Motorola, Inc.., have agreed to honor terms, conditions and pricing of existing contract for the forthcoming contract period. Bearcom Operating LP, Martronics, Inc., and Tedi do not wish to renew this contract. Items to be purchased include Portable & Mobile Radios, Repeaters, Antennas & Batteries. RECOMMENDATION: Based an satisfactory performance during the past contract period, it is recommended that the term contract for 'Portable & Mobile Radios & Accessories, be renewed with Antenna Specialists, Car -Comm, Citation Communications, Express Radio, Mes Industries, Multiplier Industries, and Motorola, Inc. for the period October 18, 2003 through October 17, 2004. Note: Original RFP / Bid document is available upon request. SS:DG:RB:hs C:1Docurnents and SettingslJMartin\Local SettingslTemporary Internet Files\OLK930102C-6E (2),doc Last printed 10/21/2004 11:59:00 AM REVISED AGENDA ITEM INVITATION NO. 02C-6E TERM CONTRACT FOR PORTABLE & MOBILE RADIOS AND ACCESSORIES DATE: October 10, 2001 DATE OPENED: Septemberl9, 2001 DATE SOLICITED: August 22, 2001 DATE POSTED: October 10, 2001 PRESENTED TO BOARD: October 47, 2001 CONTRACT PERIOD: October 18, 2001 through October 17, 2003 DEPARTMENT: Various FUNCTION: Various OBJECT: 6420/5110 FUND: Various FUNDING SOURCE: Various Budgets — Equipment, Materials & Supplies REQUESTING DEPARTMENT: School Police -Radio Communications 112 Bids Solicited 13 Responses ( 12 Bids, 1 No Bids) 99 No Response 6 M/WBEs Solicited, 0 MIWBE Responses ( 0 Bids, 0 No Bids) 6 No Response FINANCIAL IMPACT The annual financial impact to the various schools and departments budget is estimated at $500,000. The source of funds is various budgets. Purchase orders processed from May 17, 1999' through August 15, 2001 total $986,554 Items to be purchased include portable.& mobile radios, repeaters, antennas, and batteries.. AWARD RECOMMENDATION / TABULATION VENDOR. _ Antenna Specialists Bearcom Operating, LP Car -Comm, Inc. 'Citation Communications 011711713 • EF Johnson Company Express Radio, Inc. MartrOnics, Inc. MES Industries Motorola Multiplier Industries TEDI MINORITY STATUS ITEM 1 ITEM 2 ITEM 3 285.79 311.62 466.70 282.00 305.00 465.00 286.25 312.25 469.50 C:10ocuments and Settings\JMartin1Loca! Settingsaemporary Internet Files10LK930102C-6E (2),doc Last printed 10/21/2004 11:59:00 AM INVITATION NO. 02C-6E AGENDA ITEM Page 2 VENDOR ITEM 4 ITEM 5 ITEM 6 ITEM 7 Antenna Specialists - Bearcom Operating, LP .. -.- Car-Comm, Inc. 1099.85 1247.04 49.79 48.38 Citation Communications 1022.50 1160.00 31.00 33.75 WERGE . 971.50 1100.00 35.00 38.00 EF Johnson Company - Express Radio, Inc. - 38.40 42.00 Martronics, Inc. - 24.50 26.50 MES Industries - - Motorola Multiplier Industries • 23.00 24.00 TEDI . . - - 28.24 31.76 VENDOR ITEM 8 Antenna Specialists Bearcom Operating, LP Car -Comm, Inc. Citation Communications EF Johnson Company Express Radio, Inc. . 321.30 Martronics, Inc. MES Industries 379.00 Motorola ' Multiplier industries 315.00 295.00 ITEM 9 1998.75 2425.95 219'5.00 2500.00 2798.00 ITEM 10 ITEM 11 431.58 419.00 430.25 123.75 108.00 110.00 123.75 INVITATION NO. 02C-6E AGENDA ITEM Page 3 VENDOR ITEM 12 ITEM 13 ITEM 14 ITEM 15 Antenna Specialists Bearcom Operating, LP - Car -Comm, Inc. 35.00 103.85 42.35 Citation Communications 25.90 75.00 26.00 .TEMI 30.00 29.00 83.00 29.00 EF Johnson Company Express Radio, Inc. - 31.24 92.70 37.80 Martronics, Inc. 21.50 26.50 45.50 21.50 MES Industries Motorola - ... ... - Multiplier Industries , 11.97 40,00 17.00 TEDI 22.35 , 18.82 51.18 . 22.35 VENDOR ITEM 16 ITEM 17 Antenna Specialists 31,63 50.25 Bearcom Operating, LP Car -Comm, Inc. 44.28 35.70. Citation Communications 34.95 49.95 1 ' I• 1 35.00 35.00 EF Johnson Company - - - - Express Radio, Inc. 38.70 37.80 Martronics, Inc. MES Industries Motorola Multiplier Industries TEDI 29.76 29.65 INVITATION NO. 02C-6E AGENDA ITEM Page 4 Item 18 — Balance of Line Awarded by Vendor Antenna specialists Antennas Repeater Kits 50% 25% Bearcom Operating LP loom America, Inc. 25-45% Express Radio Maxon 25-31 J Motorola Inc. 20-34% Nextel 25% Mes Industries Car -Comm Federal Signal Kenwood (Items A-F) 37% Ritron 10-20% Motorola, Inc. Vertex Standard (Items A-J) 26% Motorola, In.c Citation Communications Kenwood (Items G — S) 20-30% TEDf CES Wireless Technologies 10% Jbro Bateries EF Johnson/Smartnet 15-20% Multiplier Industries EF Johnson/Land Mobile 18-20% MIA Com 10% Nextel .15-25% Pyramid Comm 15-20% Tait Electronics 20-25% Vertex Standard (Items K-S) 23-27% . 10% 15%' 43% 52% LEGEND: = Award - Primary ( ) = Reject MINORITY - (2-Black, 3-Hispanic, 4-Indian/Alaska, 5-Asian, 6-Women, 7-Disabled, 8-Other) RECOMMENDATION: I recommend award be made to the lowest and best bid from the responsive and responsible bidder(s), as indicated above, and authorize the use of the next lowest bidder(s) meeting the same conditions in the event the original awardee cannot fulfill their contract. 'INVITATION NO. 02C-6E AGENDA ITEM Page 5 SUMMARY OF AWARDS Citation Communications Martronics, Inc Item 1 $197,400 Item 12 - $2,150 •2 $213,500 3 $ 93,000 Multiplier Industries 4 $15,337 Item 6 $9,200 5 $17,400 7 $9,600 8 $ 7,375 13 $1,795 10 $ 20,950 14 $6,000 11 - $ 5,400 15 $1,700 Total $537,625 Total $28,295 TEDI Item 9 - $28,217 16 - $2,976 17 - $1,485 Total $32,678 EXCEPTIONS: DEMSAR CORP. ; Bid withdrawn, per special condition FF. BID PROTEST Failure to file a protest within the time prescribed in s. 120.57(3), Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late.. If a bidder wishes to protest a bid, they must do so in strict accordance with the procedures outlined in FS 120.57(3). Any person who files an action protesting a decision or intended decision pertaining to this bid pursuant to FS 120.57(3)(b), shall post with the Purchasing Department, at the time of filing the formal written protest, a bond secured by an acceptable surety company in Florida payable to the School District of Palm Beach County in an amount equal to 1 percent (1%) of the total estimated contract value, but not less than $500 nor more than $5,000. Bond shall be conditioned upon the payment of all costs that may be adjudged against the protester in the administrative hearing in which the action Is brought and in any subsequent appellate court proceeding. In lieu of a bond, a cashiers check, certified bank check, bank certified company check or money order will be acceptable form of security. If, after completion of the administrative hearing process and any appellate court proceedings, the District prevails, it shall recover all costs and charges included in the final order of judgment, including charges by the Division of Administrative Hearings. Upon payment of such costs and charges by the protester, the protest security shall be returned. If the protest prevails, he or she shall recover from the District all costs and charges, which shall be included in the final order of judgment. SS:DN:SB:GP:jm