HomeMy WebLinkAboutMemoCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Joe Arriola
City Manager
Laura L. Billbe , Director
Department of Public Facilities
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
FILE
Emergency Finding: Authorization to Utilize
Informal Bid Process for Purchasellnstallation
of Pier Decking at Dinner Key Marina
BACKGROUND
The City of Miami's Dinner Key Marina suffered extensive damage as a result of Hurricane
Wilma, particularly to its piers and docks. Approximately fifty-five percent of the marina's
eighteen year old, 49,538 total square feet of custom Ipe hardwood pier decking was destroyed or
lost from the storm, rendering the piers largely inaccessible and impassable. City staff has
undertaken emergency short-term repairs; however, the current situation has resulted in a
significant life and safety hazard for the marina's customers and staff.
In lieu of replacing the existing Ipe lumber lost or damaged due to Hurricane Wilma at a cost of
approximately $16 per sq. ft., this cost does not factor in indirect costs of construction of the
decking sections and installation, it has been determined that replacing the lumber with a more
duarable, fiberglass decking would be cost beneficial to the City. Through the assistance of the
C.I.P. Department and Coastal Systems International, Inc., an outside engineering consultant, the
Department of Public Facilities identified a high quality fiberglass decking alternative to the
existing hardwood. At a price of $21.74 per s.f., we would be able to replace the entire marina's
pier decking for a cost not to exceed $1,129,466.40 including installation; allocating funds from
various capital project accounts, subject to budgetary approval. The fiberglass decking comes in
easy to install prefabricated sections. It is extremely durable, as it was installed during the
reconstruction of Miamarina at Bayside over eight years ago and remains in excellent condition,
and is available for shipment approximately 21 days from the date of issuance of the Purchase
Order.
FINDING
The Department of Public Facilities finds and determines that it is in the best interest of the City to
expedite the purchase and installation of replacement decking for the marina's piers and docks in
order to protect the lives and safety of the five hundred -fifty marina customers and City staff. We
worked with the Purchasing Department to initiate an informal bid process for the purchase and
installation of the replacement decking through a qualified contractor. A total of 3 vendors were
solicited, for which only 2 responded. Of those responses, Shoreline Foundation, Inc. was the
lowest responsive, responsible bidder, at a total project cost of $1,129,466.40, which includes
removal of the remaining existing decking and installation of the replacement fiberglass decking.
This project will be submitted to FEMA to recover the reimbursable project cost.
As provided in accordance with City Code Section 18-89, Public Works and Contracts and Section
18-90, Emergency Procurement, we recommend that the City Manager affirm and adopt these
findings and forward the matter to the City Commission to ratify, approve and confirm the City
Manager's finding of an Emergency and waiving competitive
Your signature below will signify your concurrence with our findings and appropriate corrective
actions, and your assimilation of these findings as justification for the determination of emergency
and initiation of expedited info bid process to alleviate the emergency situation.
c:
Iola, City Manager
:LB:AA
Jorge L. Fernandez, City Manager
Rafael Suarez -Rivas, Assistant City Attorney
Glenn Marcos, Director, Purchasing Department
Mary Conway, Director, Capital Improvements