HomeMy WebLinkAboutExhibit 2CONSULTANT WORK ORDER PROPOSAL
FOR
THE CITY OF MIAMI
HURRICANE KATRINA DEBRIS REMOVAL SERVICES
Prepared For:
City of Miami
Solid Waste Department
1290 NW 20th Street
Miami, Florida 33142
Submitted By:
fal
HDR Engineering, Inc.
15450 New Barn Road
Suite 304
Miami Lakes, Florida 33014-2169
CONSULTANT WORK ORDER PROPOSAL
FOR
THE CITY OF MIAMI
HURRICANE KATRINA DEBRIS REMOVAL SERVICES
Prepared For:
City of Miami
Solid Waste Department
1290 NW 20th Street
Miami, Florida 33142
Submitted By:
HDR Engineering, Inc.
15450 New Barn Road
Suite 304
Miami Lakes, Florida 33014-2169
ON NI PAN'!"
October 4, 2005
Diane E. Johnson
Governmental Affairs and Contracts Administration
City of Miami
Department of Capital Improvements
444 S.W. 2'6 Avenue
8th Floor
Miami, Florida 33130
RE: Hurricane Katrina Recovery
HDR Engineering, Inc., Proposal for Monitoring Services
Dear Ms Johnson:
Please find attached a complete scope of services and fee proposal for the above services,
HDR's fee proposal includes a detailed summary of the labor hours and expenses for each of
our subcontractors. The subcontractors utilized for this project include the following:
Subconsultant
Project Role
GBF Engineering, Inc.
Field supervision and hauler monitoring
ADA Engineering, inc.
Hauler monitoring
Ambro, Inc.
Hauler monitoring
Aerotelc Environmental
Hauler monitoring and data input
According to the requirements of FEMA, one hauler monitor is required to supervise and
document each loading operation and disposal location, The monitors are also required to
work the same shift hours as the loading and disposal operations. Therefore the fee schedule
indicates 12 hour shifts for seven days per week until loading and disposal operations cease
for this project. The fee proposal also takes into account the gradual reduction in monitoring
labor as loading operations draw to a close.
Please contact me directly at (813) 205-7681 or my Tampa office (813) 282-2392 with any
questions.
Sincerely,
HDR ENGINEERING, INC.
William B. Embree
Sr. Project Manager
Attachment
cc: Neal Poteet, Program Manager, HDR/City of Miami CIP
File
HIR Engineering, Inc.
C0M102005A.doc
2202 North West Shore Blvd.
Suite 250
Tampa, Florida 33607-6755
Phone (813) 282-2300 Page 1 cr I
Fax (813) 282-2440
www.adrinecam
CONSULTANT WORK ORDER PROPOSAL
HURRICANE KATRINA DEBRIS REMOVAL SERVICES
HDR Engineering, Inc.
September 28, 2005
HDR Engineering, Inc. proposes to provide the services identified below for the project entitled
"Hurricane Katrina Debris Removal Program", Project B No. , pursuant to its
Professional Service Agreement with the City of Miami for Capital Improvement Program
services, which has been approved on September 8, 2005.
I. GENERAL
The City of Miami Solid Waste Department requires the support of contract debris monitoring
services and FEMA reporting assistance following the damaged incurred by Hurricane Katrina.
The City of Miami requested HDR to provide this proposal due to HDR's demonstrated expertise
in Disaster Debris Recovery programs and familiarity with FEMA reporting requirements.
The debris removal monitors are needed to verify and document the debris removal from public
rights -of -way and public property and monitor the reduction and disposal sites. Monitoring
services also include reporting of progress to City officials as well as represent the City to the
public.
Site monitors will be utilized to observe and document all information necessary to report to the
Federal Emergency Management Agency (FEMA). Field documentation is necessary to ensure
that the emergency hauling contractors pick up and remove collected debris from Hurricane
Katrina and ensure that the Toads delivered to the temporary disposal sites are accurately
recorded. Field documentation is also required to quantify the actual volumes of debris
collected as well as other documentation that may be required by FEMA.
HDR will provide all field labor to accomplish this task and provide supervision and coordination
between the emergency haul contractors and the City of Miami.
Additionally, the City has requested that HDR assist in the preparation of all documents and
reports on behalf of the City for the Solid Waste Department as required by FEMA.
II. SCOPE OF WORK
The following is an outline of the scope to document and report the information required by
FEMA in preparation of reimbursement costs to the City.
TASK 1 — INITIAL EMERGENCY RESPONSE (First 72 hours)
1. Mobilize existing construction contractors to clear roadways
Upon notification from City officials, HDR contacted existing CIP construction contractors
to mobilize haul trucks and loaders to clear the debris from City streets. The time and
expenses for this effort will be documented and maintained separately from the CIP
projects. These costs will be included on reimbursement request to FEMA.
October 20, 2005
WORK ORDER PROPOSAL
Page 3
2. Mobilize site monitor labor
HDR staff experienced in the hurricane debris collection effort will be utilized for the
management of this project. This staff will include overall project management,
accounting, data input, and administrative support. Site monitor labor will be comprised
of staff provided by existing subconsultants to HDR and supplemented with temporary
labor from a staffing company. HDR will identify field supervisors from our
subconsultants. HDR will coordinate with the emergency debris collection contractors to
ensure the appropriate coverage of site monitors.
3. Site supervision of contractors and field monitors
HDR will check daily with site monitor supervisors to check progress reporting, data
quality and other management issues. HDR will also coordinate with the debris
collection contractors to verify that they are completing their work according to the FEMA
guidelines and providing the appropriate documentation.
4. Coordination with City officials for temporary disposal locations for collected debris
It will be the responsibility of the City to determine the location for the temporary debris
disposal locations. HDR will coordinate with City staff any requirements for these sites
to complete the collection, processing and final disposal shipping from these sites.
5. Certify payload volume of collection vehicles
FEMA requires that all collected debris be documented by volume. Each collection
vehicle must therefore be measured and the full volume of the payload calculated. The
HDR team will witness and participate in the measurements of each load vehicle and
verify that each vehicle is uniquely identified with numbering system displayed on the
vehicle. HDR will also verify all calculations independently and make the appropriate
corrections on the delivered load data base as required.
TASK 2 — LOADING SITE MONITORING SERIVES
1. Observe loading of debris from public right-of-way onto haul vehicles
The loading site monitors (LSM) are responsible for observing the collection contractor
loading debris from the public right-of-way into the haul trucks. LSMs will not interfere
with the loading operations other than to identify safety issues.
2. Document damage to property from loading operations
The LSM will identify on each haul ticket any damage to property caused by the loading
operation and the specific location of the damage. The location may be indicated by a
street address. Additional notes may be taken on a log and turned into the field
supervisor.
3. Complete information required on site load tickets
The LSM will be provided loading haul tickets that have been preprinted by each debris
hauling contractor. The LSM will complete the field information required on these tickets
and keep a copy of the ticket. Each haul truck shall not leave the collection site without
October 20, 2005
WORK ORDER PROPOSAL
Page 4
a haul ticket. The information required to be completed on the haul ticket will include but
limited to the following:
• Applicant Name (City of Miami)
• Loading location
• Driver name
• Date vehicle left the loading site
• Time of day
• Truck Capacity
• Truck number
• Debris type
• Signature of monitor
4. One (1) monitor will be assigned to each loading operation and will follow that loading
operation throughout its collection areas.
In order to facilitate the coordination of monitoring labor, HDR will assign one monitor to
each loading operation. A loading operation is comprised of the equipment and crew
that physically loads the debris into the haul trucks. Several haul trucks may be
assigned to each loading operation. HDR will replace monitors as required and
monitoring staff will be reduced as each loading operation is released.
5. Site Monitors are anticipated to work up to approximately 14 hours per day, seven days
per week until project completion.
Loading operations typically work one-12 hour shift per day, seven days per week until
their collection area has been completed. Field monitors will work the same schedule to
provide the field observation and documentation as required.
6. Keep one copy of five part ticket for each transaction
Each load ticket is comprised of colored five -part copies. Upon completion of a ticket,
the LSM shall remove one copy and keep for City records. The remainder of the ticket
copies are returned to the haul truck driver for presentation at the temporary disposal
site.
7. Turn in copies of field load tickets to the Monitor Field Supervisor
The LSM shall provide all daily copies of the field tickets to the monitor Field supervisor.
The monitor field supervisor shall deliver these tickets to the HDR project manager
located in the City's offices.
8. Photo documentation as required by FEMA for limb, tree and stump removal
LSM shall document all damage to property caused by loading operations. This
documentation shall include a written description as well as a photograph. Photographs
shall be taken by 35mm film camera, Polaroid, or digital as available. Each photograph
shall be identified on a field log for 35mm or digital. Comments shall be written directly
on Polaroid photos. Other photo documentation shall be required for other debris
removal such as trees and hanging limbs.
9. Coordination meetings as required
October 20, 2005
WORK ORDER PROPOSAL
Page 5
Each LSM will be required to attend a brief training of their responsibilities. HDR will
coordinate and conduct this training meeting. The location of the training meeting will be
determined later. Coordination and training meetings will be conducted before or after
collection times so as not to interfere with debris collection operations.
TASK 3 — DEBRIS REDUCTION/DISPOSAL SITE MONITORING SERVICES
1. Inspect incoming loads of collected debris
The primary responsibility of the disposal site monitor (DSM) is to verify the delivered
volume of debris. The DSM will visually inspect each delivered load from an elevated
platform. This platform will allow the DSM to see into the payload of the haul vehicle.
The elevated platform shall be provided by the City. This platform could be scaffolding,
scissors lift, temporary wood structure or other elevated equipment.
2. Visually estimate the volume of debris contained in the haul vehicle
The remaining four parts of the load ticket will be handed to the DSM. The DSM will
indicate on a percent basis the actual volume of debris delivered. It is likely that void
spaces in the load may exist and therefore the load is corrected to indicate this.
3. Complete the load ticket indicating the inspected delivered volume
The DSM will complete the load ticket with the following information:
• Arrival date
• Arrival time
• Disposal site location
• Debris Estimate (°/a of total volume)
• DSM signature
4. One (1) monitor will be located at each disposal site inspection structure
HDR will locate one DSM at each debris disposal site. The DSM will remain in the
elevated platform (inspection tower) for the duration of each working day. It is expected
that a representative of the debris collection contractor and the City will also be present
at this location. It is possible that all three individuals may also be in the inspection
tower. It is recommended that a representative of the City be present with the DSM to
verify the delivered load recorded on the haul ticket.
5. Disposal site monitors are anticipated to work approximately 14 hours per day, seven
days per week until project completion
In order to ensure accurate documentation of all debris delivered to the temporary
disposal sites, the DSM will be required to work as long as the debris collection
contractors are delivering loads. It is anticipated that the debris collection contractors
will work approximately 12 hour shifts but could extend longer.
6. Maintain one copy of the load tickets for HDR/City files
October 20, 2005
WORK ORDER PROPOSAL
Page 6
Upon completing the required information on the load tickets, the DSM will remove one
copy for the City's records and HDR data input. One copy will be removed and provided
to the debris collection contractor representative.
7. Turn in copies of completed load tickets to the Monitor Field Supervisor
At the end of each working day, the DSM shall provide all collected load tickets to the
field supervisor. The field supervisor will deliver the tickets to HDR's project office.
TASK 4 — ROVING DEBRIS MONITOR SERVICES
1. Verify that eligible debris is being removed from the designated public rights -of -way and
public property
The roving debris monitors (RDM) also serve as the field supervisors. FEMA will only
reimburse the City for debris removed from public roads. The RDM will coordinate with
HDR's Project Manager and the City of Miami to define the private streets throughout the
collection area. A LSM will contact the RDM to verify or confirm if a particular street is
private.
The City will determine if the debris collection contractors will collect and remove the
debris from private roads.
2. One roving monitor will be assigned to each emergency response contractor
The City of Miami currently has under contract two (2) emergency debris collection
contractors. The City has been divided into two major areas (north and south). One
debris collection contractor will be assigned to each collection area. One roving monitor
will be assigned to each debris collection contractor to facilitate coordination and
communications.
3. Coordinate the assignment of loading site monitors to collection loading operations
The RDM will be responsible for meeting with the LSMs assigned to that collection area
and assigning them to each loading operation for that debris collection contractor. The
RDM will monitor the performance of the LSM and replace as required to assure
accurate data and continuous monitoring coverage as required.
4. Participate in all progress meetings
HDR will conduct weekly progress meetings with the debris collection contractors. The
RDM will be required to participate in these meetings and provide discussion on the
performance of the collection operations and any issues that need to be addressed.
5. Measure and certify the payload volume of collection vehicles
The RDM will participate in the certification of all debris hauling vehicles. The RDM will
either measure and calculate the vehicle payload volumes or observe the measurements
and confirm the calculations.
6. Roving monitors are anticipated to work approximately 14 hours per day, seven days per
week until project completion
October 20, 2005
WORK ORDER PROPOSAL
Page 7
The RDM will remain available on the job site as long as the debris collection operations
are working each day. It is anticipated that this may be as long as 14 hours.
7. Verify completion of debris clean up reported by the emergency response contractor on
a street or area basis.
The LSM will contact the RDM after each street has been cleared of debris. The RDM
will drive through the street and verify that the debris has been removed.
8. Document damage to property caused by loading operations
During the site verification of completed debris removal of each street, the RDM will
document any damage caused by the debris collection contractor during loading
operations. Documentation will include a written description of the damage and location
as well as a photograph.
9. Collect completed load tickets from the disposal site monitors and field monitors at the
end of each working day
The RDM will collect the completed load tickets from the DSM at the end of each
working day. Additionally, the RDM will set up at the monitor staging location to receive
their copies of the field tickets. RDM will turn both copies of these tickets into the HDR
Project Manager.
10. Make random visits to disposal sites and collection operations
Throughout the work day the RDM will make random visits to loading sites and the
disposal sites. The purpose of these random visits is to check on the progress of the
loading operations and the LSM.
TASK 5 — DATA RECORDING
1. Match loading site tickets with the disposal tickets
HDR staff will match the field load tickets with the completed load tickets received at the
disposal sites. These tickets will be organized numerically by ticket number.
2. Sort tickets by Date and contractor
HDR will sort the above combined tickets by date and contractor. The sorted tickets will
be organized numerically and placed in a separate envelope for filing. The file envelope
will be labeled by date and contractor.
3. Enter ticket information into a Microsoft Excel® spreadsheet
HDR will enter the load ticket information into a data base. This data base file will allow
daily summaries to be prepared for the debris delivered as well as assist with the
reconciliation of the contractor's invoices. The haul vehicle certified Toad volume will
also be entered into the data base and used for the calculations of delivered loads.
4. Sort daily information and prepare daily summaries
October 20, 2005
WORK ORDER PROPOSAL
Page 8
HDR will sort the load data from the above data base and prepare a summary report for
use by City staff. The summary report will include but not limited to the following
information:
• Haul truck number
• Contractor name
• Truck capacity
• Number of delivered loads
• Total delivered volume per truck
• Total number of delivered loads
• Total delivered daily volume
• Total delivered volume to date
TASK 6 — FEMA DOCUMENTATION AND REPORTING
1. Collect all information required on FEMA electronic forms
HDR will obtain the electronic FEMA forms for data reporting. HDR will contact all
subcontractors and haulers as appropriate to obtain the information required to complete
these forms. HDR will maintain this information in the project files and provide copies to
the City for its files.
2. Coordinate all clarifications with FEMA representatives
It is anticipated that throughout the project, HDR will require clarifications from FEMA
concerning specific direction to assure the proper documentation. HDR will record all
communications with FEMA representatives and copy to City staff.
3. Complete FEMA forms
Upon receipt of all information, HDR will complete the FEMA forms will all information
input and prepared in final form for review by City staff. Upon receipt of comments from
City staff, HDR will finalize the FEMA forms and prepare two (2) complete copies for the
City. One copy will be for submittal to FEMA with the other copy maintained in the City's
files.
TASK 7 — PROJECT MANAGEMENT
1. Manage all subcontract agreements for monitoring labor
HDR will obtain all monitoring labor required for this project. The labor sources will
include existing local subconsultants currently teamed with HDR. Additional labor, as
required, will be provided from a local temporary labor company.
2. Coordinate weekly progress meetings with City staff
HDR will maintain regular communications with City staff to keep them apprised of
progress. Additionally, HDR will hold a weekly progress meeting with City staff and the
debris collection contractors. The purpose of the meeting is to discuss progress, overall
project coordination, and any management related issues.
3. Represent the City for all debris management issues
October 20, 2005
WORK ORDER PROPOSAL
Page 9
HDR will provide the primary contact and coordination with the debris collection
contractors. HDR will act as a representative of the City for directing labor and the
debris collection program. HDR will coordinate all communications with City staff to
ensure that the program is progressing as desired by the City. HDR will also provide
coordination and communications to local FEMA staff to obtain guidance and clarification
as appropriate.
4. Prepare clarification reports as required by City staff
HDR will provide copies of telephone conversation memorandum or other
correspondence with FEMA for City records and information. HDR will contact City staff
on all directions received from FEMA to assure that City staff have a complete
understanding of the FEMA requirements for this project.
5. Reconcile debris contractor invoices for payment by the City
The debris collection contractors will prepare their invoices and submit them with their
appropriate backup documentation to HDR. HDR will audit and verify the invoice pay
request and verify its accuracy as the data reported and the work completed. HDR will
provide the City with a letter providing recommendations as to the payment status of the
contractor's invoice,
6. QAQC data input
HDR will assign a project manager that is responsible for supervising the data input
operations and auditing of contractor invoices. HDR will communicate and reconcile all
data discrepancies with the debris collection contractors.
7. Other meetings as required by County administration
It is anticipated that HDR will be requested to participate in coordination meetings with
City staff and FEMA as required. At least one of HDR's project managers will attend
these meetings.
III. SUBCONSULTANTS
The below listed Sub -Consultants will assist in the performance of the Work.
Subconsultant Name
Specialty or Expertise
GBF Engineering, Inc.
Field monitors and roving monitors
ADA Engineering, Inc.
Field monitors
Ambro, Inc.
Field monitors
Aerotek
Temporary labor, field monitors
IV. SCHEDULE OF WORK — TIME OF PERFORMANCE
The City provided HDR a verbal notice to proceed immediately following the passage of
Hurricane Katrina. HDR mobilized supervisory staff and existing CIP construction contractors to
initiate removal of debris from City streets. Within 24 to 48 hours of the hurricane, the debris
collection contractors mobilized to initiate collection activities.
October 20, 2005
WORK ORDER PROPOSAL
Page 10
SCHEDULE OF DELIVERABLES
Sheet or
ID
Number
Drawing Name or Deliverable
Total Hours
Or Anticipated
Delivery Date
8/26/05
1
Emergency Response to initial clean up
2
Coordinate mobilization of debris collection contractors
8/27/05
3
Mobilize debris loading site monitors
8/26/05
4
Create load ticket data base
8/30/05
5
Progress meetings
Weekly
9/26/05
6
Collection of FEMA information
7
Wind down debris collection
9/23/05
8
Prepare FEMA reports
9/30/05
9
FEMA coordination
Ongoing
11/04/05
10
Final Coordination and project close out
SCHEDULE OF WORK
Task or
Activity
ID #
Task Name and/or Activity Description
Duration
(specify weeks,
calendar or
working days)
Projected
Start Date
Projected
Finish Date*
1
Initial emergency response
5
08/26/05
08/30/05
2
Coordinate with City Temporary Disposal Sites
1
08/26/05
08/26/05
3
Mobilize monitoring labor
2
08/26/05
08/27/05
4
Certify Payloads of debris Hauler Vehicles
7;1r
08/27/05
09/02/05
5
Monitoring Services
50")
08/26/05
10/14/05
6
Data Input
60
08/31/05
10/31/05
7
Debris Collection Contractor Invoice Reconciliation
16°'
08/31/05
11/04/05
8
Gather Data and Information for FEMA Reporting
11
09/20/05
09/30/05
9
Prepare FEMA Reports
7
10/03/05
10/10/05
10
Debris Collection Contractor Punch List
10
10/01/05
10/11/05
11
FEMA Coordination on Final Report Submittals
7
10/10/05
10/17/05
12
Project Close Out and Files Transmittal
4
10/18/05
11/04/05
* The above schedule assumes a Verbal Notice to Proceed will be issue a by terry o, .
NOTES:
(1) The bulk of the vehicle certifications should be completed within seven days. It is expected that
the debris collection contractors may required additional haul vehicles which will require
certification. HDR will continue to certify haul vehicles as required.
(2) The City's target date for completion of collection is September 23, 2005. It is expected that
additional monitoring services will be required for limb removal, punch list, and other closure
activities.
(3) It is expected that the debris collection contractors will submit monthly invoices requiring auditing
and reconciliation. The final invoice may include the month of November 2005.
V. COMPENSATION
Consultant shall perform the Work detailed in this Proposal for a NOT TO EXCEEDfee of Two
Million One Hundred Forty Nine Thousand Six Hundred dollars and zero cents ($2,149,600.00).
Said fee includes an allowance for Reimbursable Expenses required in connection with the
Work, which shall be established in an amount not to exceed $129,386.00. Said Reimbursable
Expenses shall be utilized in accordance with the Agreement Provisions and shall conform to
the limitations of Florida Statutes § 112.061.
The following tables detail the break down of this fee proposal including a list of labor and billing
rates.
October 20, 2005
WORK ORDER PROPOSAL
Page 11
SUMMARY OF COMPENSATION
Task or
Activity
ID #
Major Task Name anchor Activity Description
Fee Amount
Fee Basis
1
Initial Emergency_ Response
$43,000.00
Not to Exceed
2
Loading Site Monitoring Services
$1,671,000.00
Not to Exceed
3
Disposal Site Monitoring Services
$50,500.00
Not to Exceed
4
Roving Site Monitoring Services
$120,400.00
Not to Exceed
_5
Data Recordin'
$101,500.00
Not to Exceed _
6
FEMA Documentation and Recording
$18,000.00
Not to Exceed
7
Project Management
$17,100.00
Not to Exceed
Subtotal
Fee
$2,021,500.00
Allowance for Reimbursable Expenses
130,000.00
Total Fee
_ $2,153,000.00
Not to Exceed
This lump sum fee is based upon debris collection operations completing on approximately
October 15, 2005. It is possible that additional debris collection monitoring services may be
required beyond this date. HDR will prepare an amended proposal at that time.
LABOR RATES
Name 1 Company
HDR Engineering, Inc.
Black, Bill
tbd
Dingman, Keith
Embree., William
tbd
Vertoli, lvis
tbd
GBFEngineering, nc.
Abonce, Ebilberto
Alvarado, David
Fox, Tyler
Title
Data Input 1 Accounting Assist
Project Engineer
Project Accountant
Project Manager
Project Engineer
Data Input
Administrative Assistant
Monitor
Monitor
Billing Rate
$47.75
$96.97
$88.69
$108,20
$135.99
$32.00
$47,30
$68.27
$42.60
Knowlton, Wade
Morrffi, Joseph
Stanley, Jason
Vincente, Frolian
Williams, Alan
Monitor
Field Coordinator
Inspector Coordinator
Dump Site Coordinator
Field Coordinator
$28,40
$59.64
$95.57
$39.76
$65.32
Monitor
$51.12
A DA Engineering, Inc,
Argudin, Albert
Argudin, Albert
Rodriguez, Laura
Aerotek
Ambro, Inc..
Principal
Project Manager
Sr, Field Monitor
Field Monitors
Field Monitors
Field Monitors
$189.70
$108.40
$54, 20
$46.20
$26.50
$40.00
October 20, 2005
WORK ORDER PROPOSAL
Page 12
Vl. PROJECT MANAGER
CONSULTANT'S Project Manager for this Work Order assignment will be:
William B. Embree
Sr. Project Manager
HDR Engineering, Inc.
2202 North West Shore Blvd.
Suite 250
Tampa, Florida 33607
Submitted by:
Prepared by:
Neal Poteet, V.P., CIP Program Manager
William B. Embree, Sr. Project Manager
1 Initial Emergency Response
2 Loading Site Monitoring Services
3 Disposal Site Monitoring Services
4 Roving Site Monitoring Services
5 Data Recording
6 FEMA Documentation and Recording
7 Project Management
HDR GBF ADA Ambro Aerotek
$1,800.00 $8,700.00 $7,200.00 $2,800.00 $25,100.00
55,000.00 $64,000.00 $329,000.00 $310,000.00 $1,041,000.00
$3,000.00 $0.00 $0.00 $0.00 $50,000.00
$3,000.00 $125,700.00 50.00 50.00 $0.00
$110,000.00 $0.00 $0 00 $0.00 $20,000.00
$20,000.00 $0.00 $0.00 $0.00 $0.00
$10,000.00 $4,500.00 $4,600.00 $2,800.00 $1,400.00
Expenses Total $38,730,00 $12,927.05 $23,648.41 $20,592.59 $33,487.59
Total
$45,600.00
$1,749, 000.00
$53,000,00
$128,700.00
$130,000.00
$20,000.00
$23,300,00
$2,149,600.00
$129,385.63
Employee
Black
Brittain
Dingman
Embree
Herald
Ivis
Sabag
Whittaker
Roving Monitors
Monitors
Monitors
Monitors
Aff *AI
Monitors
Direct
Rate
$20.19
$41, 00
$37.50
$45,75
$57.50
$13.50
$62.50
$20.00
167.55")/0
Over-
head
$33,83
$49.61
$62.83
$76.65
$69.58
$16.34
$75.63
$24.20
Billing
Profit Rate
$5.40 $59.42
$9.06 $99.67
$10.03 $110.36
$12.24 $134.64
$12.71 $139.79
$2.98 $32,82
$13.81 $151,94
$4.42 $48.62
$22.00 $24.20 $4.62
$20.00 $22.00 $4.20 $46.20
$20.00
$22.00 $4.20
$20.00 $16.40
$50.82
$46.20
$3.60 $40.00
IOW
$26.50
Katrina, HDR WO2, sprdsht-Agenda.xls 10/20/2005
Name of Project:
Proiect B#:
ESTIMATE OF WORK EFFORT AND COST - PRIME CONSULTANT
Katrina Hurricane Debris Removal
Description:
Program Managem, Date:
Consultant Name: HDR Engineering, Inc.
Consultant No.:
September 27, 2005
Estimator Bill Embree
STAFF CLASSIFICATION
Job Classification
Staff
Applicable Rate
Work Activity
Project Manager
Embree
Rate: $134.64
Project Accnt
Dingman
Rate $110.36
Asst Accnt
Black
Rate ;59.42
Asst Accnt
Ivis
Rate $32.82
Admin Ast
McDaniel
Rate $58.34
Staff Hours
By
Activity
Salary
Cost By
Activity
Average
Rate Per
Task
Direct
Expense Per
Task
Total
Fee Per
Task
Man
Hours
Cost/
Activity
Man
Hours
Cost/
Activity
Man
Hours
Cost/
Activity
Man
Hours
Cost/
Activity
Man
Hours
Cost!
Activity
1 Initial Emergency Response
0
$0.00
0
$0.00
0
$0.00
0
$0.00
16
$933.44
16
$1,000.00
560.00
$800.00
41,800.00
2 Loading Site Monitoring Services
24
$3,231.36
0
$0.00
0
50.00
0
50.00
8
5466.72
32
54,000.00
$130.00
$590.00
$5.000.00
3 Disposal Site Monitoring Services
24
53,231.36
0
$0.00
0
$0.00
0
$0.00
0
$0.00
24
$3,000.00
$130.00
$160.00
$3,000.00
4 Roving Site Monitoring Services
24
$3,231.36
0
$0.00
0
$0.00
0
$0.00
0
$0.00
24
$3.000.00
$130,00
$180.00
$3,000.00
5 Data Recording
80
$10,771.20
392
$43,261.12
336
$19.965.12
200
56564.00
32
$1,866.88
1040
$82,000.00
580.00
$26,000.00
5110 000.00
6 FEMA Documentation and Recording
100
$13,464.00
0
$0.00
0
$0.00
0
$0.00
80
$4.667.20
180
518,000.00
$100.00
$2,000.00
$20,000.00
7 Project Management
40
$5.365.60
0
$0.00
0
$0.00
0
$0.00
0
$0.00
40
$5000 00
$130.00
$9.000.00
$10,000.00
Total Staff Hours
292
392
336
200
136
Total Staff Cost
$39,314.88
$43,261.12
$19,965.12
$6.564.00
$7,934.24
otal % of Work by Classification
17.06 %
Notes:
1. This sheet is to be used by Prime Consultant to calculate the Grand Total Fee
2. Manually enter the fee for each Subconsultant. Unused Subconsultant rows may be hidden.
Katrina. HDR W02, sprdsht-Agenda_xis
5.61%
6.78%
NEGOTIATED FEE:
GBF Engineering, Inc.
A.D.A. Engineering, Inc.
Ambro, Inc.
Aerotek
SUBTOTAL ESTIMATED FEE
S150,000.00
$203000.00
$341,000.00
$316,000.00
$1,138,000.00
$2,000,000.00
GRAND TOTAL ESTIMATED FEE $2,150,000.00
10/2612005
Name of Project
Project B#
ESTIMATE OF WORK EFFORT AND COST - SUBCONSULTANT
Katrina Hurricane Debris Removal Description: Field Monitoring Services
Consultant Name: GBF Engineering, Inc.
Consu6ant No.:
Date: August 26. 2005
Estimator. BM Errbree
STAFF CLASSIFICATION
Job Class+licalion
Inspe toe 0 rd.
Field toord,
Dump Site Coord
Monitor
Staff Hours
Salary
Average
Direct
Total
Staff
Morn
Vincente
Knowlton
Stanley
Williams
Alvarado
Abonce
Fox
Applicable Rage
Rate: $104.99
Rate $71-76
Rate 505,52
Rafe 343.68
Rate 556.16
Rate 546.50
Rate 375.00
Rate 531.20
By
Cost By
Rate Per
Expense Per
Fee Per
Man
Cast/
Man
Cost/
Man
Cost/
Man
Co51/
Man
Cost/
Man
Cost/
Man
Cost/
Man
Cost/
Work Activity
fours
ActHtly
Hours
Activity
Hours
Activity
Hours
Activity
Hours
Activity
Hours
Activity
Hours
Acihily
Hours
Activity
Activity
Activity
Task
Task
Task
1 Initial Emergency Response
ST
8
0839.92
8
$574_08
6
3524.16
24
51,04632
6
$44028
a
537440
6
5600.00
..
a
. $249..80
Bo
34,700.00
$60.00
3537.05
35200.00
•OT-
4
• f629 J4
- - 4
-. 5130.56
- - ` 4
5393.72
- 12
576624
: 4
5336.%
- , 4
._ $260.60
• :,. 4
5450 oD
-.. .' - 4
- 516720
_: 40-.
53,500.00
590.00
50.00
53 500.00
2 Loading Site Monitoring Services
ST
72
57,55921
120
56 611.20
0
50-00
0
50.00
200
511,232.00
152
57,113.50
120
59,000.00
0
50.00
664
514,50012
550-00
43,600.00
S30,000.00
... ..
4T
36
• 55¢69_46
.. 60
..'90,45840
_ .... 0
- :...saoo
. . .:.0
... • 50.00:
ioo
•58,.0-400
76
• 35,335.20
- 60
-. 66000
F_. -0
.-WOO
- 332
520ao.0o
s80.o0
sox*
525000.00
3 Disposal Site Monitoring Services
ST
0
50.00
o
50.00
0
00.50
0
50.00
0
S❑ 00
0
50.00
0
59,00
D
50.06
0
50.00
50.00
30.00
30.00
. - -
OT
0
• 50 00
. - 0
-.: $0-00
' - 0
$000
0
- . 50.00
, ._. .0
.. .$0.00
- _ .0
.- ... - ' 50.00
: • - - 0
50.00
o
so:D6
i
s❑
50 oo
s❑ 60
4 Roving Site Mon6oreg Services
ST
-.
0
50.00
0
50.00
446
529 352:96
504
522.014 72
0
50.00
0
50.00
0
$0.00
504
315.724.60
.......
1456
367,100.00
550.00
$6,300.00
575,400.00
- - - -
OT
0
50.00
o
5000
224
i22,6117.2
252
515,511.04
-... .0
.': .50.00
- ..0
-50.00
•
0
•• • 500❑
-: 252
•511:793r0
726
350,300.00
. - 570:00
350,300.00
5 Data Recon4ing
ST
0
50.00
0
50.00
0
50.00
0
50.00
0
50-00
0
50.00
0
30.00
0
50.00
0
56.00
50.00
5000
50.00
OT
0
s❑.00
... ❑
. s❑.❑o
g
5❑.g❑
o
50.00
❑
,__ $a
❑
. 50.0❑
: ❑
so.00
❑
; ..5❑.❑❑
. o
So.❑❑
s❑ ❑❑
sa eo
6 FEMA Documentation and Ret rding
ST
0
50.00
0
50.00
0
50.00
0
50 00
0
$0,00
0
50.00
0
$0.00
0
50.00
0
$0.00
50.00
50.00
$0 00
. OT
0
. 50.00
0
- • _ .. $0.00
0
- • - 50:00
-, ,.. 0
.... 50.00
-. 0
., -50,00
0
-. $6.00
0
- SD 00
- . 0
: ; $0.00
- ' p
50.00
50.90
50.00
7 Project Management
ST
40
14.199.50
0
50.00
0
56.00
0
50.00
0
50.00
0
3000
0
$000
0
50.00
40
54,200.00
5110.00
5290.00
54,500.00
OT
0
- -. 30:00
- 0
-. 50.00
- .0
- • 56:00,
-0
• $0.00
n
50.00
... 0
SO.W
0
50.00
50.00
5000
Total Staff Hours
160
192
684
792_
312
240
192
766
Total Staff Cost
316.696.20
116.074.24_ $52,264.964 840,360.32
620,442.24
$13.104 00
$10,110 00
327.055-20
W
Total % t Work by Classif lion
9 49%
b c776 126.24% 2026%
10.26%
5.5e%
5.07%
14 03%
NEGOTIATED FEE $203,000.00
NOTES
1 _ Field staff are full lime - 12 hour day, seven days per week.
Kaana,1400 v o1. .prew.Apema.xa
ESTIMATE OF WORK EFFORT AND COST - SUBCONSULTANT
Name of Project: Hurricane Katrina Debris Removal
Project B#:
Description: Field Monitoring Services
Consultant Name: ADA Engineering, Inc.
Consultant No.:
Date: August 26, 2005
Estimator: Bill Embree
STAFF CLASSIFICATION
Job Classification
Inspector/Coord!1i
Field Inspector
Staff Hours
Salary
Average
Direct
Total
Staff
Rodriguez
Staff {2)
Applicable Rate
Rate: 5108.40
Rate 546.20
By
Cost By
Rate Per
Expense Per
Fee Per
Man
Cost/
Man
Cost/
Work Activity
Hours
Activity
Hours
Activity
Activity
Activity
Task
Task
Task
1 Initial Emergency Response
ST
8
$867.20
64
$2,956.80
72
$3,800.00
$50.00
$501.35
$4,300.00
OT
4
$650.40
32
$2,217..60
: , 36
. $2,900.00
$80.00
$0.00
$2,900.00
2 Loading Site Monitoring Services
ST
480
$52,032.00
2664
$123,076.80
3144
$175,100.00
$60.00
$22,857.07
$198,000.00
OT
240.
$39,024.00
1332
592;307.60
1572
$131,300.00.
$80.00
$0.00
$131,000.00
3 Disposal Site Monitoring Services
ST
0
$0.00
0
$0.00
0
$0.00
$0.00
$0.00
$0.00
OT'
0
_$O.QO
0
$0.00
0
$0.00
. ,.. _ . $0.00
$0.00
4 Roving Site Monitoring Services
ST
0
$0.00
0
$0.00
0
$0.00
$0.00
$0.00
$0.00
OT
0
.. . $0.00
0
$0.00
0
. $0.00:
' , $0.00
$0.00
5 Data Recording
ST
0
$0.00
0
$0.00
0
$0.00
$0.00
$0.00
$0.00
OT
0
.: $0.00
0
$0.00
0
$0.00',
' $0.00
:
$0.00
6 FEMA Documentation and Recording
ST
0
$0.00
0
$0.00
0
$0.00
$0A0
$0.00
$0.00
OT
0
$0.00
0
$0.00
0
$0.00.
$0.00
$0.00
7 Project Management
ST
40
$4,336.00
0
$0.00
40
$4,300.00
$110.00
$290.00
$4,600.00
OT ..
0
:..... $0.00
0
$0.00
0
-$0.00'
.: $0.00
$0.00
Total Staff Hours
772
4092
Total Staff Cost
$96,909.60
$220,558.80
Total % of Work by Classification
30.53%
69.47%
NEGOTIATED FEE $341,000.00
N OTES:
1_ Field monitoring services from 08/29/05 and projected to 10/28/05.
2. Maximum of 8 staff monitors (full time - 12 hour day, seven days per week) from 08/29/05 and projected to reduce to 5 staff monitors ending by 10/28/05.
Katrina, HDR WO2, sprdsht-Agenda.x4s
t 0r20r2005
ESTIMATE OF WORK EFFORT AND COST - SUBCONSULTANT
Name of Project: Hurricane Katrina Debris Removal
Project B#:
Consultant Name: Arnbro, Inc.
Consultant No.:
Date: August 26, 2005
Estimator: Bill Embree
STAFF CLASSIFICATION
Job Classification
Inspector
Staff Hours
Salary
Average
- Direct
Total
Staff
Staff}
Applicable Rate
Rate: $62.04
By
Cost By
Rate Per
Expense Per
Fee Per
Man
Cost/
Work Activity
Hours
Activity
Activity
Activity
Task
Task
Task
1 Initial Emergency Response
ST
24
$1,488.96
24
$1,500.00
$60.00
$197.12
$1,700.00
OT ..
12
$1,116.72
12
:.`$1,100 00
$90.00
$0.00
$1,100.00
2 Loading Site Monitoring Services
ST
2672
$165,770.88
2672
$165,800.00
$60.00
$20,105.47
$186,000.00
OT :
1336
.5124,328.16
1336
$124,300.00:
590:00
$0.00
5124,000.00.
3 Disposal Site Monitoring Services
ST
0
$0.00
0
$0.00
$0.00
$0.00
$0.00
OT :::'
0
$0.00
0
$0.00
$0.00
$0.00
4 Roving Site Monitoring Services
ST
0
$0.00
0
$0.00
$0.00
$0.00
$0.00
OT
0
$0.00
0
$0.00
$0.00
$0.00
5 Data Recording
ST
0
$0.00
0
$0.00
$0.00
$0.00
$0.00
OT..
0
$0.00
0
$0.00
$0.00
$0.00
6 FEMA Documentation and Recording
ST
0
$0.00
0
$0.00
$0.00
$0.00
$0.00
OT .
: 0
. $0.00
0
:: $0.00
$0.00
'-:
$0.00
7 Project Management
ST
40
$2,481.60
40
$2,500.00
$60.00
$290.00
$2,800.00
OT
0
$0.00
0
$0.00
$0.00
,.
$0 00
Total Staff Hours
4084
Total Staff Cost
$295,186.32
Total % of Work by Classification
100.00%
NEGOTIATED FEE $316,000.00
NOTES
1. Maximum of seven staff starting 8/28/05 and projected to reduce to three staff monitors by 10/15/05 through 10/29/05 (full time - 12 hour day, seven days
Katrina, HDR W02, sprdsht-Agenda.xls
10/20/2005
ESTIMATE OF WORK EFFORT AND COST - SUBCONSiJLTANT
Name of Project: Hurricane Katrina Debris Removal
Proiect B#:
Consultant Name: Aerotek Environmental
Consultant No.:
Date: August 26, 2005
Estimator: Bill Embree
STAFF CLASSIFICATION
Job Classification
Inspector
Staff Hours
Salary
Average
Direct
Total
Staff
Staff('!
Applicable Rate
Rate: $26.50
By
Cost By
Rate Per
Expense Per
Fee Per
Man
Cost/
Work Activity
Hours
Activity
Activity
Activity
Task
Task
Task
1 initial Emergency Response
ST
536
$14,204.00
536
$14,200.00
$30.00
$197.12
$14,400.00
OT
268
$10,653.00
268
$10,700.00
$40.00
$0.00
$10,700.00
2 Loading Site Monitoring Services
ST
21,800
$577,700.00
21,800
$577,700.00
$30.00
$30,280.47
$608,000.00
OT
10,900
$433,275.00
10,900
$433,300.00
$40.00
$0.00
$433,000.00
3 Disposal Site Monitoring Services
ST
1024
$27,136.00
1024
$27,100.00
$0.00
$2,720.00
$30,000.00
OT
512
$20,352.00
512
$20,400.00
50-00....:,
$20,000.00
4 Roving Site Monitoring Services
ST
0
$0.00
0
$0.00
$0.00
$0.00
$0.00
OT .
.. 0
$0.00
0
$0.00
$0.00
.
$0.00
5 Data Recording
ST
736
$19,504.00
736
$19,500.00
$0.00
$0.00
$20,000.00
OT
0
$0.00
0
$0.00
$0.00.:
$0.00
6 FEMA Documentation and Recording
ST
0
$0.00
0
$0.00
$0.00
$0.00
$0.00
OT, .
0
$0.00
0
$0.00
$0.00
.
$0.00
7 Project Management
ST
40
$1,060.00
40
$1,100.00
$30.00
$290.00
$1,400.00
OT
0
_ $0.00
0
$0.00
$0.00::
$0.00
Total Staff Hours
35816
Total Staff Cost
$1,103,884.00
Total % of Work by Classification
100.00%
NEGOTIATED FEE $1,138,000.00
NOTES
1. 69 field monitors (full time - 12 hour day, seven days per week) starting on 08/29/05 then ramping up to 94 by 09/11/05 through 09/24/05.
Gradual reduction of field monitors to 5 by 10/31/05.
Katrina, HDR W02, sprdsht-Agenda.xls
10/20/2005