HomeMy WebLinkAboutSummary FormDate: 8/11/2005
AgENDA ITEM SUMMARY FORM
FILE ID: 6 b Si 1
Requesting Department: Fire -Rescue
Commission Meeting Date:I1/17 /2005 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Authorization to purchase one (1) MIR3 Emergency Notificati on. Vstem
Purpose of Item:
To adopt a Resolution authorizing the purchase of one (1) MIR3 emergency notification system,
including maintenance support services and training, from Four Points Technology, for the
Department of Fire-Recsue, utilizing existing General Services Administration Contract ("GSA")
Contract No. GS-35F-0553P, effective until May 25, 2009, subject to further extensions or
replacement contracts by GSA, in an amount not to exceed $206,809.82; allocating funds from the
UASI Grant Program III, Project No. 110143, and Account Code No. 280911.6.840 ($86,734.82), and
from the UASI Grant Program IV, subject to appropriations, in the amount of $120,075.
Background Information:
- SEE ATTACHED -
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 110143. 280911.6.840
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If usi
Gran
Purchasing
Fire Chief
$206,809.82
Final Approvals
(SIGN AND DATE)
Budget
isk Mddagem
Dept. Director
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Background Information:
The ability to communicate is critical to managing a coordinated effort that can effectively resolve an
emergency situation in an expedient and organized manner. To increase the City's capabilities to
communicate critical events in a guaranteed, timely, and managed fashion, the Department of Fire -
Rescue desires to purchase and implement a web -based emergency notification system,
The proposed MIR3 emergency notification system delivers time -urgent information in large call
volumes to the programmed network of recipients. A designed "user" will enter the emergency
messages, either via computer or telephone line, then select the network of recipients he/she wishes to
reach, such as the hundred member Crisis Action Team (CAT) deployed at the City's Emergency
Operations Center. The intended recipients then receive the emergency message on their designated
communication device (via any device, including land -lines, wireless devices, mobile phones,
Personal Digital Assistant (PDA), pagers, Short Messaging System (SMS), blackberry, and
desktop/laptop personal computers). If MIR3 detects a live person, it will play the recorded message
left by the "user". However, if a busy signal is detected, or if there is no answer, the MIR3 system
will leave a message and continue to contact the recipient until reached. Once the recipient is
reached, MIR3 then "speaks" the message to the individual in a human -like voice. The recipient will
then "confirm" receipt and acknowledgement of the message by pressing the designated button on the
telephone or computer. MIR3 also offers an "after -action" report to the user to report the number of
attempts made to contact that person, the times the attempts were made; and the successes.
Implementing the MIR3 emergency notification system is a fast and error -free resource that offers
cost savings, improved control, and functionality. Presently, an entire position is sacrificed for the
task for the emergency call list. This key person is designated with making phone calls to the
emergency individuals until they are reached, which takes a minimum of 10 minutes per call (which
includes re -dials). MIR3's maximum dissemination potential is 40,000 members, simultaneously.
The MIR3 notification system will be installed area -wide to include not only the City of Miami, but
its Urban Area partners (Miami -Dade, Broward and Monroe counties) to increase and ensure
communication between counties, its municipalities, and all inter -agency organizations. This more
efficient and more effective method of communication will assist in getting critical information to and
receive responses from thousands of individuals located anywhere at anytime within minutes. In
addition, this communication component offers additional applications that can facilitate
communications with first responders and the public in any designated geographic region. After the
implementation of the MIR3 in the above counties, phasing in hospitals, health departments, and
possibly the medial are hopeful projects in the near future.
Four Points Technology, located at 11350 Random Hills Road, Suite 800, Fairfax, VA 22030, will
supply the MIR3 emergency notification system, to include maintenance support services and
training.
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