HomeMy WebLinkAboutExhibit 5ATTACHMENT C
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Drug Control and System Improvement Formula Grant Program
Quarterly Project Performance Report
RECORD IMPROVEMENT PROJECT
PURPOSE AREA 15B
(City)
(Project Name)
(Name of Person Completing Form) (Title)
STATE ID NUMBER: 06-JAGC-DADS-6-M8-132
GRANT NUMBER: HSB456
Report Number
1
2
3
4
QuarterlyPeriod
October 1 - December 31
January 1 - March 31
April 1 - June 30
July 1 - September 30
(Phone)
Report Due Dates
January 15
April 15
July 15
October 15
Report,Number
Quarterly Period ."
Report Due Dates
Note: Those questions that are directly related to your program have been highlighted for your
convenience. All questions must be answered and explained in the NARRATIVE portion of this report.
Any report not received by January 16; April 16; July 16; and/or October 16, will result in the issuance
of a "Noncompliance Notice" and a delay or denial of Reimbursement Requests.
FY2006 Quarterly Project Report
Criminal Justice Information System 15B
Record Improvement Project
Miami
Please answer the highlighted questions that correspond to your project
15C.20 To purchase equipment for criminal justice records improvement activities in this project.
20a Was equipment ordered for project operations during this quarter?
20b. Was equipment for project operations received during this quarter?
20c. Was equipment for project operations distributed during this quarter?
20d_ Was equipment for project operations used during this quarter?
1 5C.21 To convert a manual records system into an electronic records retention system for the
purpose of criminal justice records improvement
21a. How many manual records were converted to an electronic records retention system
during this quarter?
21 b. How many overtime hours were used to convert manual records to an electronic records
retention system?
PROGRAM NARRATIVE
In accordance with FDLE, all projects must include a detailed description of program activities for each quarter.
Jurisdictions failing to complete this portion of the report will be "Out of Compliance" in addition to a denial of
denial of reimbursement requests.
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUMMARY STATEMENT OF QUARTERLY PROJECT COSTS
(To Be Copied on Jurisdiction Letterhead)
City:
Date of Claim:
Project Name:
Telephone:
Name of Person Completing Form:
1. Total Federal Budget $
3. Amount of Previous invoices $
Claim Number:
Claim Period:
2. Amount This Invoice $
(75% of your current ctaim)
4, Remaining Federal Balance $
(subtract lines 2 & 3 from line 5 )
Sub Object Budget Line Item Exceeds
Code Categories Disallowed Budget
Salaries &
Benefits
Contractual
Services
Operating/
Capital Equipment
Expenses
Total Claim
Federal
Funds
Local Category
Match Totals
We request payment in accordance with our contract agreement in the amount of 75% of the Total Costs for this
Claim $ (75%), the balance of costs, $ (25%), to be recorded as our in -kind contribution to
comply with the local match requirements,
Attached, please find the records which substantiate the above expenditures. 1 certify that all of the costs have been paid and
none of the items have been previously reimbursed. All of the expenditures comply with the authorized budget and fall within
the contractual scope of services and all of the goods and services have been received, for which reimbursement is requested.
Respectfully submitted,
Chief of Police/Other City Official Payment Approved, Miami Dade County
Miami Dade County
Record Improvement Project
HSB456
Page 2 of 3
SUMMARY STATEMENT OF QUARTERLY PROJECT COSTS- Payroll Expenses
City: Date of Claim:
Project Name: Claim Number:
Name Date of Type of Total
Officer/Staff Activity Activity` Hours
'(Presentation. Parent Meeting, Field trip, etc.)
TOTAL HOURS . AT $ . PER HOUR = $
I CERTIFY THAT PAYMENT FOR THE AMOUNT OF $ IS CORRECT.
OFFICER/STAFF SIGNATURE:
OFFICER/STAFF SOCIAL SECURITY NUMBER:
CHIEF OF POLICE/CITY OFFICIAL SIGNATURE:
I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED:
Note: Payroll registeâ–ºs, time sheets and OT slips, documenting payroll expenses, must be attached to process this payment.
Miami Dade County
Record Improvement Project
HSB45b
City:
SUMMARY STATEMENT OF QUARTERLY PROJECT COSTS
(Equipment, Supplies, Material Expenses)
Date of Claim:
Claim Number:
Project Name:
Vendor
Item Date Check
Description Paid Number
Page 3 of 3
Amount
TOTAL AMOUNT OF EXPENSES:
NOTE: Copies of all invoices and cancelled checks for this request must be attached to process payment.