HomeMy WebLinkAboutExhibit 3ATTACHMENT A
PROGRAM NARRATIVE
Jurisdiction Name: MIAMI
Address: 400 NW 2"d Avenue,
Miami, FL 33128
Program Area: Record improvement Project
Program Name: Record Improvement Project
Contact Person: Lt. Jonathan Yavneh
Contact Numbers: 579-6184 Office
579-6110 Fax
Program Dates: 10/01/05 through 09/30/06
Target Population: City Residents
Problem Identification
The city of Miami is the largest city in Miami -Dade County. It is populated by more than 362,000
residents. Their police department has made significant strides in the services they have provided to
its community. Currently, the department is attempting to improve their Records Unit. According to
staff, amongst the larger police departments in the county, they are one of few who have not
automated and increase the level of efficiency its Records Unit. Cross training their clerks and
decreasing their back log reporting, will be an initial strategy of improving their day to day functioning.
Program Description
In the current year, the department will create an organized system of record management. This
system will provide a smooth process for recording and accessing criminal justice information. Clerks
will work overtime to input data in the department record system (CARE). These statistics are then
used to publish crime rates and trends which are then used to determine the allocation of resources.
Specifically, staff will cross train all personnel in the Records Unit during the upcoming year.
Commanding personnel will supervise and train all employees. Once trained, staff will serve as backup
when other key persons are absent from work. The second part for this program will support overtime
hours for clerks who will eliminate the current backlog of reports to be entered in the CARE system,
Year One Activities/Accomplishments & Unmet Needs (2004-2005)
Planned Measures for the past year are underway and more than 30 of the backlog have been
automated. The department has crossed trained personnel and inventoried the backlog of
incident reports in the Care System. During the new grant year, a new software system will be
installed. The Law Records Management System (LRMS), once installed, will allow police
personnel to enter police reports directly from police cruisers. At the same time, it will allow
records clerks to review and code reports as soon as they are received. The use of this new
system will increase efficiency in the records unit and ensure better service for the residents of
Miami. The Miami Police Department will continue efforts to automate police records. Clerks
in the records Unit will convert data weekly to accomplish this goal. Grant funds will be used
to provide services to improve the department's criminal justice records system.
Jurisdiction Name: MIAMI
Address: 400 NW 2"d Avenue,
Miami, FL 33128
Program Area: Record improvement Project
Program Name: Record Improvement Project
Contact Person: Lt. Jonathan Yavneh
Contact Numbers: 579-6184 Office
579-6110 Fax
Program Dates: 10/01/05 through 09/30/06
Target Population: City Residents
Proposed Activities
Planned Measures
Monitoring Plan
15C.08 To automate criminal
justice records system during
the grant year.
Improve Records Unit
Cross train personnel
Inventory back log of incident
Reports in Care system
Copies of invoices for
materials purchased.
Copies of Invoices for
contractual services and
expenses
Payroll Register and other
salary documentation
Lt. Jonathan Yavneh, MPD
Michaels Doherty, DHS