HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: Q 5-d IOW
Date: 9/7/2005
Commission Meeting Date: 10/13/2005
Requesting Department: Fire -Rescue
District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Domestic Security & Emergency Management Planning, RFQ No. 04-05-042R
Purpose of Item:
To accept the recommendation of the City Manager to approve the findings of the Evaluation
Committee's ranking, pursuant to RFQ No. 04-05-042R, authorizing the City Manager to execute an
Agreement with DavisLogic, Inc. dba All Hands Consulting, to provide Domestic Security and
Emergency Management Planning, Training and Management Consulting Services, for a term oftwo
years, with the option to renew for two additional one-year periods, at an annual amount not to exceed
$3,000,000, for a total contract amount not to exceed $12,000,000; and allowing for further increases
to the contract as stipulated in Section 2.4, Deliverables, of the RFQ No. 04-05-042R.
Background Information:
As the lead agency for the Miami Urban Areas Security Initiative (UASI) grant project, the
Department of Fire -Rescue requires the continued services of an experienced firm to provide
Domestic Security and Emergency Management Planning, Training and Management Consulting
Services. It is the City's intent to continue to strengthen Miami and its surrounding jurisdictions'
ability to respond to and recover from manmade threats such as those from Weapons of Mass
Destruction (WMD) and other terrorist threats or act.
- Continued, See Page 2 Attachment -
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: UASI Grant Project IV
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
$0.00
$0.00
$0.00
Final Approvals
(SIGN AND PATE)
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Page 1 o
Domestic Security & Emergency Management Planning, RFQ No. 04-05-042R
Background Information: (Continued)
On May 5, 2005, the City issued RFQ No. 04-05-042R with its goal to secure a qualified firm to
provide Domestic Security and Emergency Management Planning, Training and Management
Consulting Services. A total of three (3) proposals were received and evaluated by the Evaluation
Committee, and oral presentations were conducted with the three (3) Proposers on July 15, 2005.
Following these presentations, the Evaluation Committee appointed by the City Manager,
recommended that the City negotiate a contract with the highest ranked -firm, DavisLogic, Inc. dba All
Hands Consulting ("DavisLogic"). Should contract negotiations fail with DavisLogic, the Committee
recommended the City negotiate a contract with URS Corporation Southern and/or the third ranked
firm, Community Research Associates, Inc., respectively, if necessary. The City Manager concurred
with the recommendation of the Evaluation Committee.
Based on the Evaluation Committee, and approval by the City Manager, it is recommended that the
City Commission accept the findings of the Committee and authorize the City Manager to execute a
Professional Services Agreement, in substantially the attached form, with DavisLogic, the top ranked
firm pursuant to RFQ No. 04-05-042R, to provide Domestic Security and Emergency Management
Planning, Training and Management Consulting Services for the City of Miami, for a two-year period,
with the option to extend the contract for two additional one-year periods, at an annual amount not to
exceed $3,000,000, for a total contract amount not to exceed $12,000,000; and allowing for further
increases to the contract as authorized by RFQ No. 04-05-042R, based upon the need for additional
required services and the approval of additional UASI Grant Funds by the Federal Government; and
further delegating to the City Manager the execution of amendments providing for further increases to
the Agreement to cover additional required scope of work, consistent with the UASI Grant Project.
Funds will be allocated from the UASI Grant Project Account, subject to budgetary approval.
Page 2