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HomeMy WebLinkAboutLegislationCity of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.ci.miami.fl,us File Number: 05-01080 Final Action Date: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE CITY MANAGER APPROVING THE FINDINGS AND RECOMMENDATIONS OF THE EVALUATION COMMITTEE, PURSUANT TO REQUEST FOR QUALIFICATIONS ("RFQ") NO. 04-05-042R, THAT THE TOP -RANKED FIRMS TO PROVIDE DOMESTIC SECURITY AND EMERGENCY MANAGEMENT PLANNING, TRAINING AND MANAGEMENT CONSULTING SERVICES ARE, IN RANK ORDER: (1) DAVISLOGIC,INC., DBA ALL HANDS CONSULTING ("DAVISLOGIC"); (2) URS CORPORATION SOUTHERN; AND (3) COMMUNITY RESEARCH ASSOCIATES, INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH DAVISLOGIC, THE TOP -RANKED FIRM, TO PROVIDE THE ABOVE AFOREMENTIONED SERVICES FOR THE DEPARTMENT OF FIRE -RESCUE AND OTHER CITY OF MIAMI DEPARTMENTS, PARTICIPATING COUNTIES AND MUNICIPALITIES INVOLVED IN THE URBAN AREAS SECURITY INITIATIVE ("UASI") GRANT PROJECT, FOR A TERM OF TWO YEARS, WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONE-YEAR PERIODS, AT AN ANNUAL AMOUNT NOT TO EXCEED $3,000,000, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $12,000,000; ALLOWING FOR FURTHER INCREASES TO THE CONTRACT AS AUTHORIZED IN RFQ NO. 04-05-042R, BASED UPON THE NEED FOR ADDITIONAL REQUIRED SERVICES AND THE APPROVAL OF ADDITIONAL UASI GRANT FUNDS BY THE FEDERAL GOVERNMENT; DELEGATING TO THE CITY MANAGER THE EXECUTION OF AMENDMENTS PROVIDING FOR FURTHER INCREASES TO THE AGREEMENT TO COVER ADDITIONAL SCOPE OF WORK, CONSISTENT WITH THE UASI GRANT PROJECT; ALLOCATING FUNDS FROM THE UASI GRANT PROJECT ACCOUNT, SUBJECT TO BUDGETARY APPROVAL; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH THE SECOND -RANKED FIRM, SHOULD NEGOTIATIONS FAIL WITH THE TOP -RANKED FIRM, OR UNTIL A CONTRACT HAS BEEN SUCCESSFULLY NEGOTIATED; DIRECTING THAT THE NEGOTIATED AGREEMENT BE PRESENTED TO THE CITY COMMISSION FOR CONSIDERATION. WHEREAS, as the lead agency for the Miami Urban Areas Security Initiative ("UASI") Grant Project, the City of Miami ("City") requires the continued services of an experienced firm to provide Domestic Security and Emergency Management Planning, Training, and Management Consulting Services; and WHEREAS, it is the City's intent to continue to strengthen Miami and its surrounding jurisdictions' ability to respond to and recover from manmade threats such as those from Weapons of Mass Destruction and other terrorist threats or acts; and WHEREAS, in compliance with the UASI Grant Program, Request for Qualifications ("RFQ") No. 04 City of Miami Page 1 of 3 Printed On: 9/26/2005 File Number: 05-01080 -05-042R, was issued to secure a qualified and experienced firm to provide the above aforementioned services; and WHEREAS, three proposals were received, evaluated and ranked by an Evaluation Committee appointed by the City Manager; and WHEREAS, following thoughtful evaluation, discussion and deliberation, the Evaluation Committee ranked DavisLogic, Inc., dba All Hands Consulting ("DavisLogic"), as the top -ranked firm, followed by URS Corporation Southern and Community Research Associates, Inc., respectively; and WHEREAS, the Evaluation Committee recommended that the City Manager negotiate and execute a Professional Services Agreement ("Agreement") with DavisLogic and should contract negotiations fail with DavisLogic, the City should negotiate a contract with URS Corporation Southern and/or the third -ranked firm, Community Research Associates, Inc., in rank order as necessary; and WHEREAS, the Departments of Fire -Rescue and Purchasing has negotiated an Agreement with DavisLogic, setting forth the terms and conditions for the work to be provided by said firm; and WHEREAS, the Agreement has an initial term of two years, with the option to extend for two additional one-year periods, at an annual amount not to exceed $3,000,000, for a total contract amount not to exceed $12,000,000, and allowing for further increases to the contract as stipulated within RFQ No. 04-05-042R, based upon the need for additional required services and approval of additional UASI Grant Funds by the Federal Government; and WHEREAS, funding for DavisLogic Inc.'s services is available from UASI Grant Project funds; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager's approval of the findings and recommendations of the Evaluation Committee, pursuant to RFQ No. 04-05-042R, that the top -ranked firms to provide domestic security and emergency management planning, training and management consulting services are, in rank order: (1) DavisLogic,Inc.,; (2) URS Corporation Southern; and (3) Community Research Associates, Inc., is accepted. Section 3. The City Manager is authorized{1} to execute an Agreement, in substantially the attached form, with DavisLogic, the top -ranked firm, to provide the above aforementioned services for the Department of Fire -Rescue and other City departments, participating counties and municipalities involved in the UASI Grant Project, for a term of two years, with the option to renew for two additional one-year periods, at an annual amount not to exceed $3,000,000, for a total contract amount not to exceed $12,000,000, with funds allocated from the UASI Grant Project Account, subject to budgetary approval. Section 4. Further increases to the contract are allowed as authorized in RFQ No. 04-05-042R, based upon the need for additional required services and the approval of additional UASI Grant funds by the Federal Government. City of Miami Page 2 of 3 Printed On: 9/26/2005 File Number: 05-01080 Section 5. The City Manager is delegated to execute amendments providing for further increases to the Agreement to cover additional scope of work, consistent with the UASI Grant Project. Section 6. The City Manager is authorized{1} to negotiate an Agreement with the second -ranked firm, should negotiations fail with the top -ranked firm, or until a contract has been successfully negotiated. Section 7. The City Manager is directed to present the negotiated Agreement to the City Commission for consideration. Section 8. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.{2} APPROVED AS TO FORM AND CORRECTNESS:% FERNANDEZ RNEY Footnotes: {1} The herein authorization is further subject to compliance with ail requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. {2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, if shall become effective immediately upon override of the veto by the City Commission. City of Mond Page 3 of 3 Printed On: 9/26/2005