HomeMy WebLinkAboutMemo 2CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Glenn Marcos, Director
Department of Purchasing
Pamela Bums, CPPB
Sr. Procurement Contracts Officer
DATE FILE
September 26, 2005
SUBJECT:
REFERENCES:
ENCLOSURES:
Sole Source Procurement of Grants
Locator
I conducted an investigation to determine whether eCivis, a Non-Minority/Non-Local vendor, located at 150
E. Colorado Blvd., Ste. 215, Pasadena, Ca. 91105 is the sole source provider of a Grants Locator, for the
Office of Grants Administration ("Grants").
Grants is seeking to acquire this grants locator software, as it is a web -based application containing a
collection of internally generated content, and is based on the research of Federal, State, and Foundation
grants. For the most part, the Grants locator covers all Federal and State (Ca, Fl, Tx, I1, and Oh) grants. The
Grants Locator is relied upon by over 400 local governmental entities on a nationwide basis, and covers at
least 95% of available competitive grants from these funders. The City has utilized eCivis for Grants
Location services in the past as a sole source acquisition per Resolution 02-037, and as a result, Grants has
had great success in locating grants for City Initiatives and Programs.
According to eCivis, it is the only materially complete collection of Federal and State grants that exists. It
uses a proprietary back -end process to ensure timeliness that meets local government standards, and uses an
internal process to assign each grant a relevance rating based on their understanding of local government
needs. It further utilizes VerityTM that conducts a search that closely matches what the user is looking for in
a grant. The City and Broward County utilize eCivis as a sole source, as well as many other entities, for
Grants Location services. No other grants locator software could be found with the same unique grants
location features as eCivis.
I hereby certify that the terms and conditions of the award have been negotiated so as to obtain the most
favorable terms and conditions, including price, as may be offered to other customers or clients by eCivis. I
am recommending that the requirements for competitive bidding be waived, and these findings be approved:
eCivis is the sole source provider of a Grants Locator, for the Office of Grants Administration. Funding, in
an annual amount not to exceed $24,000, is available from Account Code 001000.980101.6.340.
APPROVED BY:
lenn
ief Procure
rcos, C
m; t 0
DATE:
01/23-