HomeMy WebLinkAboutExhibit 5Appendix A
Detailed Budget Narrative
The program's budget should be directly related to the services to be provided as
identified in the proposal. Using the forms in the following pages, describe in detail
the program costs by category.
• Include all detail as outlined in narrative for each category.
• Include only expenses (1) directly related to the proposed program and (2)
necessary for program implementation.
• For contracted services, provide details regarding the contractual provisions,
including the frequency of service, expected outcomes, deliverable and
procurement method.
• Title to equipment purchased with grant funds is vested with the Department
of Juvenile Justice and the State of Florida. At the_end of the grant,
possession of tangible personal property valued at $500 or more will revert to
the state.
The following expenses will not be paid for with DJJ grant funds:
• Audit expenses $1,000 or
more
• Construction
• Costumes
• Decorative Items for Office or
Home
• Employment subsidies for
participants or staff
• Entertainment for
Guests/Dignitaries
• Frames for awards or
certificates
• Incentives for test,
participation, etc.
• Lobbying
• Meals (except on field trips or
approved student day
program)
• Memorabilia (bags, pencils,
pens, rings, etc.)
• Program evaluation expenses
$1,000 or more
• Refreshments (except
nutritious snag! lcr youth)
• Remodeling
• Telegrams
• Vehicles
• Weapons
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Appendix A 05-06 DJJ Grant Applicatio
Appendix F - BUDGET NARRATIVE.
Personnel
Employee Salaries: List each position by title and name of employee (if available — "TBA" if not already
hired). Show the number of hours each position will work each week, the number of weeks per year and
the percentage of time to be worked that is directly to this grant program. Compensation paid for
employees engaged in grant activities must be consistent with that paid for similar work within the
applicant organization. Attach a position description for each _grant paid position, including the
minimum requirements, to the end of Appendix A.
Ex
a.
b.
Title and Staff Member Name
Lead Program Specialist, Sam Jones
Police Supervisor— Lt. R. Herbello
Sgt. M. Montes de Oca
c.
Det. P. Rosario
d.
Det. E. Roque
e.
f.
Det. D. Bernabe
Det. G. Maura
9-
Det. M Alonso
k.
Det. A Perez
Det. L. Abad
m.
n.
Det. A. Lamprou
Det. A. Diaz
Number of
hours per
week?
40
4 hrs
2.5 hrs
2.5 hrs
2.5 hrs
2.5 hrs
2.5 hrs
2.5 hrs
2.5 hrs
2.5 hrs
2.5 hrs
2.5 hrs
Number of
weeks per
year?
52
40
40
40
40
. 40
(To add new rows — with the cursor in the last cell, click Table, Insert, Rows Below)
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Appendix A
40
40
40
40
40
40
% of time
related to
this grant
program?
100%
7%
4%
4%
4%
4%
4%
4%
4%
4%
4%
• 4%
Annual
Salary
$26, 320
$7,040
$3,900
$3,900
$3,900
$3,900
$3,900
$3,900
$3,900
$3,900
$3,900
$3,900
Amount
paid with
Grant
Funds
$7,040.00
$3,900.00
$3,900.00
$3,900.00
$3,900.00
$3,900.00
$3,900.00
$3,900.00
$3,900.00
$3,900.00
$3,900.00
Amount
paid with
Local
Match
[Personnel Category continued on next page]
05-06 DJJ Grant Application
Personnel (continued)
the benefits related to each
if there is no amount for that
Employer
Employer contrib.
Employer Dental To
Life Ins. Ins. per Retiremt.
per mo. mo. per mo.
position listed above.
column.
Workers Un-
Comp. employme
per mo. nt per mo.
( %) ( %)
Enter "0" in any column
TOTAL
Other (Monthly
Monthly total x #
Total mo./year
Amount
paid
with
Grant
Funds
Amount
paid
with
Local
Match
Employee Benefits: Detail
rather than leaving it blank
Employer
* FICA & Employer
a Medic. Health
.o Per mo. Ins. per
(7.65%) mo.
Ex:
201.35
217.50
14.50
0
52.64
48.69
18.66
554.34
6,652.08
a.
b.
c.
d.
e,
f.
g•
h.
•
i.
1-
k.
Personnel Category (Salaries + Benefits) Total:
$46,040
(To add new rows — with thf cursor in the last cell, click Table, Insert, Rows Below)
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Appendix A 05-06 DJJ Grant Application
Contracted Staff/Services/Consultants: For each contractual
staff, consultant, or contracted service,
hourly or daily fee (based on 8-hour day), and
of $250 per day require additional justification
details re: the contractual revisions including the
and procurement method.
Rate of Pay (Show Computation & Total)
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
enter the name, if known, the service to be provided,
estimated time on the project. (Consultant fees in excess
and prior approval from your Grant Manager.) Provide
frequency of service, expected outcomes, deliverable
Name of Contracted Service
Staff or Company Provided
Group counseling
w/ Licensed
Example: ABC Mental Health Mental Health
Center Counselor $60/hour x 2 hours/week x 40 weeks = $4,800
Independent Evaluator
Data analyses
and reports
$1,000 consultant fee
$1,000.00
Program Case Manager
Case
Management
$12/hour x 6 hours/week x 40 weeks = $2,880
$2,880.00
Certified Teacher
Teacher
$25lhour x 5 hours/week x 40 weeks = $5,000
$5,000.00
Counselor
Counseling
$10/hour x 5 hours/week x 40 weeks = $2,000
$2,000.00
Counselor
Counseling
$101hour x 4 hours/week x 40 weeks = $1,600
$1,600.00
Counselor
Counseling
$10lhour x 8 hours/week * 20 weeks = $1,600
$1,600.00
Counselor
Counseling
$10lhour x 8 hours/week * 20 weeks = $1,600
$1,600.00
Contracted Staff/Services Category Total:
$15,680.00
I
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Appendix A
05-06 DJJ Grant Application
Equipment ($500 or more): itemize non -expendable items
to be purchased or leased with grant funds
and having an acquisition cost of $500 or
be purchased or leased. Explain how the
to equipment purchased with grant funds
the State of Florida and must be returned to
Cost Computation & Total
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
(tangible property having a useful life of more than one year
more per unit). Describe if the property or equipment will
equipment is necessary for the success of this project Title
is vested with the Department of Juvenile Justice and
the Department at the end of the grant
Item -
Example: (2) Dell Latitude 540 Laptop Computers
2 computers x $1,349 ea. = $2,698
(1) Dell Optiplex EX280 laptop computer, to be
purchased for gathering program -related data while
out in the field, as part of off -site activities
1 laptop X $2110 ea = $2110
$2110.00
Software
1 software package X $800 ea = $800
$800.00
Equipment ($500 or more) Category Total:
$2,910.00.
Property ($499 or less): Itemize non -expendable items to
be purchased with grant funds (tangible
an acquisition cost of $499 or less per unit).
this project. Note: Computer software, hard
are considered property. Title to equipment
of Juvenile Justice and the State of
end of the grant.
Cost Computation & Total
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
property having a useful life of more than one year and having
Explain how the equipment is necessary for the success of
cover books and reusable curriculum less than $500 each
purchased with grant funds is vested with the Department
Florida and must be returned to the Department at the
Item
Example: (4) Computer desks for youth curriculum
activities 4 desks x $65.50 each = $262
Property ($499 or Tess) Category Total:
$0
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Appendix A
05-06 DJJ Grant Application
Consumable Materials & Supplies: Itemize program -related materials and supplies separately by type
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
(office supplies, copy paper, consumable workbooks for curriculum, etc.) that are expendable or
consumed during the course of the program and show the formula used to arrive at total program costs.
Item Cost Computation & Total
Example: Copy Paper ,,i, 400/pase.x 7 cases = $191.80
Copy paper
$281case X 9 cases = $252
$252.00
General office supplies
Limit of $1,000
$1,000.00
Consumable Materials & Supplies: Category Total:
$1,252.00
Field Trips: Itemize any field trips necessary for program
implementation. Detail the educational or
and how it relates to the goals of the program.
transportation, admission fees, etc.
Cost Computation & Total
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
community -service related benefits of each field trip
Itemize all costs associated with each field trip including
Item
Example: Field trip to Harbor Branch [Admission @ $12.50/each x 6 youth = $75] +
Oceanographic Institute, Fort Pierce, FL [mileage $0.29/mile x 62 miles = $17.98] = $92.98
Field trips (locations to be finalized)
Admission $10fyouth X 20 youth = $200 X 6 trips =
$1,200
$1,200.00
Nutritious snacks during Saturday sessions
$5/youth X 20 youth X 22 Saturdays = $2,200
$2,200.00
Field Trips Category Total:
$3,400.00
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Appendix A
05-06 DJJ Grant Application
1
Postage: Itemize the purpose and cost of postage directly
related to the program. List each item
program costs.
Cost Computation & Total
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
separately and show the formula used to arrive at total
Item\
Example: Postage for monthly parent contact
letters $.37 ea x 60 Ietters/mo. x 12 months = $266.40
Postage Category Total:
. $0
1
Rent 1 Telephone 1 Utilities: Itemize program -specific
costs to implement the program forpro-rata share
List each item separately and show the formula
Amount
paid with
Grant
Funds
Amount
paid with
Luca!
Match
or applicable percentage of the total costs of these items.
used to arrive at total program costs.
Item
Cost Computation & Total
Ex: Rent for program location (110 Main St, Our
town, FL) $560/month x 12 months = $6, 720
Miami Rescue Mission facility usage
16 days X $200/day = $3,200
$3,200.00
Jose de Diego Middle School facility usage for PAL
component
40 days X $301day = $1,200
$1,200.00
African Square Park facility usage for PAL
component
40 days X $301day = $1,200
$1,200.00
Miami Edison Middle School facility usage for PAL
component
40 days X $301day = $1,200
$1,200.00
GYM and recreational facility paid by Miami Police
Department for Juvenile Unit and PAL
$960.95 x 12 months = $11,530
$11,530.00
Payment of GYM utilities (water, light, solid waste,
etc)
$134 X 10 months = $1,340
$1,340.00
04
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05-06 DJJ Grant Application
Rent ! Telephone 1 Utilities: Itemize program -specific costs to implement the program for pro-rata share
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
or applicable percentage of the total costs of these items. List each item separately and show the formula
used to arrive at total program costs.
Item Cost Computation & Total
Rent / Telephone 1 Utilities Category Total:
$3,200.00
$16,470.00
Training / Seminars: Itemize costs associated with
required or anticipated staff training or seminars by
mileage, per diem, meals, hotel, registration fees, etc.)
as authorized in Section 112.061, Florida Statutes
of 50 miles from official headquarters at $3.00 for
Mileage is reimbursed at $.29 per mile; Reasonable
be requested and approved in writing in advancej.
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
purpose, and include any associated costs (i.e.,
Travel expenditures am limited for reimbursement
[Meals can be reimbursed while traveling a minimum
breakfast, $6.00 for lunch and $12.00 for dinner,
accommodation costs; All conference travel must
Item
Cost Computation & Total
[$50 registration fee x 2 staff = $100] +
Example: 2005 DJJ Statewide Prevention [hotel @ $95/night x 2 nights x 2 staff = $380] +
Conference in Anytown, FL attended by [meals @ $21/day x 3days x 2 staff = $126] +
Program Director and Prevention Specialist [253 miles roundtrip @ $0.29/mile = $73.37] _ $679.37
Delinquency Prevention Training for 2 Police
Officers
[$50 registration fee x 2 staff = $100] +
[hotel @ $95/night x 2 nights x 2 staff = $380] +
[meals @ $21/day x 3days x 2 staff = $126] +
[253 miles roundtrip @ $0.29/mile = $73.37] = $679.37
$679.37.
Florida Gang Investigation Assessment
Conference
[$50 registration fee x 2 staff` = $100] +
[hotel @ $95/night x 2 nights x 2 staff = $380] +
[meals @ $21/day x 3days x 2 staff = $126] +
[253 miles roundtrip @ $0.29/mile = $73.37] = $679.37
$679.37
Training 1 Seminars Category Total:
$1,359.00
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Appendix A 05-06 DJJ Grant Application
Staff Travel: Itemize costs associated with anticipated
program -related staff travel (i.e., home visits,
Cost Computation & Total
Amount
paid with
Grant
Funds
0
Amount
paid with
Local
Match
community meetings, etc.)
Item
Example: Local (in -county mileage for the
three case managers N $0.29/mile x 250 miles/mo x 11 mo x 3 staff = $2,392.50
Mileage for program activities for 7 officers
$0.29/mice X 715 miles X 7 officers = $1,451
263.00
$1,188.00
Staff Travel Category Total:
$263.00
$1,188.00 I
Printing/Copying: Itemize the purpose and cost of printing
and/or copying related to the program. Please
Cost Computation & Total
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
breakout and show your computation of each line item.
Item
Other Category Total:
$0
$0
DJJ Background Screening: When the Department of Juvenile Justice contracts with a provider for any
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
program for children, all personnel, including provider owners, operators, employees, and volunteers, and
interns of these providers in the facility are required to be background screened through the Department
of Juvenile Justice as mandated in Sections 984.01 and 985.01, Florida Statutes. The cost of final
background screening through DJJ is $32 per person to be paid by the grantee.
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Appendix A
05-06 DJJ Grant Application
Item
Cost Computation & Total
Example: DJJ final background screening for
Program Director, 3 staff and 12 volunteers 16 screenings x $32 each = $512
All program staff screenings
All volunteers screenings
13 persons X $32 each
15 persons X $32 each
$416.00
$480.00
DJJ Background Screening Category Total:
Other: List and describe any other expense related to this grant program that is not specifically listed
above. Please breakout and show your computation of each line item.
Item Cost Computation & Total
$896.00
Amount
paid with
Grant
Funds
Amount
paid with
Local
Match
Other Category Total:
$0
so
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Attach a position description for each grant paid position,
including the minimum requirements, to the end of Appendix A.
Appendix A 05-06 DJJ Grant Application