HomeMy WebLinkAboutSummary FormDate: 8/11/2005
AGENDA ITEM SUMMARY FORM
FILE ID: OZ'O0R0 7
Requesting Department: Capital Impvts. and Transp.
Commission Meeting Date: 9/8/2005 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
n Other
Subject: Professional Services Agreement with HDR Engineering, Inc. for Professional Program
Management Services
Purpose of Item:
To authorize the execution of a Professional Services Agreement ("PSA") and Work Order No. 1, in
substantially the attached form, with HDR Engineering, Inc. ("HDR") for Professional Program
Management Services for the Capital Improvement and Transportation Program (CITP) for a three
year period, with the option for three additional one-year extensions, pursuant to RFP 04-05-019.
Background Information:
The City has established a sizeable capital and transportation improvement program currently funded
at over $675,000,000 and consisting of over 1,100 projects that have been or will be funded through
the Homeland Defense and Neighborhood Improvement Bond Program, Miami -Dade County's 1/2
Cent Transportation Surtax and Miami -Dade County's General Obligation Bond, among other
sources. Starting in January 2004, the City Commission authorized the Administration to secure on-
going program management assistance by piggy -backing onto other governmental contracts with
well-known and respected consulting firms.
(Continued on second page)
Budget Impact Analysis
NO Is this item related to revenue?
NO Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
!fusing or rec
Grants
Pure a
Ch
various accounts
Final Approvals
(SIGN AND DATE)
I 2--05 Budget
Risk Manage
Dept. Direct
�2ity Manage
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Background Information Continued:
Subsequently, the City conducted a competitive selection process, and issued RFP No. 04-05-019 for
these critical services. Three responses were received, evaluated, ranked and then approved by the
City Commission. Pursuant to Resolution 05-0289, adopted 5/12/05, HDR Engineering, Inc. was the
top -ranked firm, followed by PBS & J and CSA Southeast, Inc. That resolution also authorized the
City Manager to negotiate with HDR.
A PSA has been successfully negotiated with HDR setting forth the terms and conditions for
the services to be provided. The PSA primarily provides for comprehensive program management
services, with divisions for production (design and engineering) management and construction
management. Secondarily, the Agreement allows the Administration to secure specialized services in
related areas or for highly technical and complex projects, such as transit program management for the
Midtown Streetcar program. These specialty services are to be assigned via Work Order and are
subject to City Commission and/or City Manager approval, consistent with the provisions of the City
Code.
The PSA requires the firm to submit an Annual Work Program to the City Manager for
approval, and provides for annual compensation for primary program management services in an
amount not to exceed $14,600,298 over the initial three years of the contract. Funds are available
from individual Capital Improvement Projects and designated project funds as the assignments are
made.
Specialty Work Order No. 1, for the Streetcar Program is also attached for City Commission
approval. The three year estimated amount for the Streetcar Program is $3,127,054, which includes a
maximum fee of $1,200,601 for the first year.
A summary of compensation estimates are shown in the attached Exhibit A.