HomeMy WebLinkAboutR-05-0534City of Miami
Legislation
Resolution: R-05-0534
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 05-00904 Final Action Date: 9/8/2005
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH HDR
ENGINEERING, INC., THE HIGHEST -RANKED FIRM, PURSUANT TO REQUEST
FOR PROPOSALS NO. 04-05-019, TO PROVIDE PROFESSIONAL PROGRAM
MANAGEMENT SERVICES FOR THE CAPITAL AND TRANSPORTATION
IMPROVEMENT PROGRAM, FOR A ONE-YEAR PERIOD, IN THE AMOUNT NOT
TO EXCEED $7,280,878, CONSISTING OF $5,780,679, FOR PRIMARY PROGRAM
MANAGEMENT SERVICES, PLUS $1,500,199, FOR SPECIALTY SERVICES FOR
THE MIAMI STREETCAR PROGRAM, WITH THE OPTION TO RENEW FOR FIVE
ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS FROM VARIOUS
CAPITAL PROJECT ACCOUNTS, SUBJECT TO BUDGETARY APPROVAL.
WHEREAS, the City of Miami ("City") has established a sizeable Capital and Transportation
Improvement Program currently funded at over $675,000,000 and consisting of 1,100 projects that
have been or will be funded through the Homeland Defense and Neighborhood Improvement Bond
Program, Miami -Dade County's 1/2 Cent Transportation Surtax and Miami -Dade County's General
Obligation Bond, among other sources for which management and administrative services required
far in excess of what can be handled by in-house resources; and
WHEREAS, initially commencing in January, 2004, the City Commission authorized the
Administration to secure on -going program management services by piggy -backing onto other
governmental contracts with well-known and respected consulting firms; and
WHEREAS, in an effort to meet this critical need, the City conducted a competitive selection
process and issued Request for Proposals ("RFP") No. 04-05-019, to secure qualified outside
consultants to provide Professional Program Management Services for the Capital and Transportation
Improvement Program; and
WHEREAS, three proposals were received, evaluated and ranked by an Evaluation Committee;
and
WHEREAS, pursuant to Resolution No. 05-0289, adopted May 12, 2005, the City Commission
accepted the recommendation of the City Manager to approve the findings of the Evaluation
committee, that the highest -ranked firm most qualified to provide Program Management Services, is
HDR Engineering, Inc., followed by PBS & J and CSA Southeast, Inc.; and
WHEREAS, the Department of Capital Improvements and Transportation ("Department") has
negotiated a Professional Services Agreement ("Agreement") with HDR Engineering, Inc., setting
forth the terms and conditions for the work to be provided by said firm; and
WHEREAS, the Agreement primarily provides for comprehensive program management services,
City of Miami
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File Number: 05-00904 Enactment Number: R-05-0534
including, without limitation, production (design and engineering) management and construction
management services; and
WHEREAS, the Agreement also allows the Department to secure specialty services in other
areas, such as transit program management for the Miami Streetcar program by issuing a Work
Order, subject to additional City Manager and/or City Commission authorization, as applicable by law;
and
WHEREAS, the Agreement requires the firm to submit an annual work program for approval and
provides for compensation for primary program management services in an amount not to exceed
$5,780,679, during the initial year of the contract; and
WHEREAS, Work Order No. 1, for program management of the Miami Streetcar transit program,
as a specialty service, attached and incorporated, has a maximum compensation not to exceed
$1,500,199, during the initial one-year term; and
WHEREAS, the Agreement has an initial term of one year, with the option to extend for five
additional one-year periods, subject to approvals of the City Commission and the necessary
appropriation of funds; and
WHEREAS, funds in the total maximum amount of $7,280,878, are available from individual
Capital Improvement projects or other designated project funds;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized{1} to execute an Agreement, in substantially the
attached form, with HDR Engineering, Inc., the highest -ranked firm, pursuant to RFP No. 04-05-019,
for the provision of Professional Program Management services for the Capital and Transportation
Improvement Program, for a one-year period, in the amount not to exceed $7,280,878, consisting of
$5,780,679, for primary program management services, plus $1,500,199, for specialty services for
the Miami Streetcar Program, with the option to renew for five additional one-year periods, with funds
allocated from various Capital Project Accounts, subject to budgetary approval.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
Footnotes:
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File Number: 05-00904 Enactment Number: R-05-0534
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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