HomeMy WebLinkAboutLegislationCity of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.ci,miami.fl.us
File Number: 05-00904 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, WITH
HDR ENGINEERING, INC., THE HIGHEST -RANKED FIRM, PURSUANT TO
REQUEST FOR PROPOSALS NO. 04-05-019, TO PROVIDE PROFESSIONAL
PROGRAM MANAGEMENT SERVICES FOR THE CAPITAL AND
TRANSPORTATION IMPROVEMENT PROGRAM, FOR AN INITIAL THREE-YEAR
PERIOD, IN THE AMOUNT NOT TO EXCEED $14,954,000, FOR PRIMARY
PROGRAM MANAGEMENT SERVICES, PLUS $3,427,000, FOR SPECIALTY
SERVICES FOR THE MIAMI STREETCAR PROGRAM, FOR A TOTAL AMOUNT
NOT TO EXCEED $18,381,000, WITH THE OPTION TO RENEW FOR THREE
ADDITIONAL ONE-YEAR PERIODS; ALLOCATING FUNDS FROM VARIOUS
CAPITAL PROJECT ACCOUNTS, SUBJECT TO BUDGETARY APPROVAL.
WHEREAS, the City of Miami ("City") has established a sizeable Capital and Transportation
Improvement Program currently funded at over $675,000,000 and consisting of 1,100 projects that
have been or will be funded through the Homeland Defense and Neighborhood Improvement Bond
Program, Miami -Dade County's 1/2 Cent Transportation Surtax and Miami -Dade County's General
Obligation Bond, among other sources for which management and administrative services required far
in excess of what can be handled by in-house resources; and
WHEREAS, initially commencing in January, 2004, the City Commission authorized the
Administration to secure on -going program management services by piggy -backing onto other
governmental contracts with well-known and respected consulting firms; and
WHEREAS, in an effort to meet this critical need, the City conducted a competitive selection
process and issued Request for Proposals ("RFP") No. 04-05-019, to secure qualified outside
consultants to provide Professional Program Management Services for the Capital and Transportation
Improvement Program; and
WHEREAS, three proposals were received, evaluated and ranked by an Evaluation Committee;
and
WHEREAS, pursuant to Resolution No. 05-0289, adopted May 12, 2005, the City Commission
accepted the recommendation of the City Manager to approve the findings of the Evaluation
committee, that the highest -ranked firm most qualified to provide Program Management Services, is
HDR Engineering, Inc., followed by PBS & J and CSA Southeast, Inc.; and
WHEREAS, the Department of Capital Improvements and Transportation ("Department") has
negotiated a Professional Services Agreement ("Agreement") with HDR Engineering, Inc., setting forth
the terms and conditions for the work to be provided by said firm; and
WHEREAS, the Agreement primarily provides for comprehensive program management services,
City of Miami
IC Dr-`C I1 EGczr AK1r1 7 -9.s•17 1�
Page 1 of 3 Printed On: 8/29/2005
File Number: 05-00904
including, without limitation, production (design and engineering) management and construction
management services; and
WHEREAS, the Agreement also allows the Department to secure specialty services in other areas,
such as transit program management for the Miami Streetcar program by issuing a Work Order,
subject to additional City Manager and/or City Commission authorization, as applicable by law; and
WHEREAS, the Agreement requires the firm to submit an annual work program for approval and
provides for compensation for primary program management services in an amount not to exceed
$14,954,000, over the initial three years of the contract; and
WHEREAS, Work Order No. 1, for program management of the Miami Streetcar transit program, as
a specialty service, attached and incorporated, has a maximum compensation not to exceed
$3,427,000, for the initial three-year term; and
WHEREAS, the Agreement has an initial term of three years, with the option to extend for three
additional one-year periods, subject to approvals of the City Commission and the necessary
appropriation of funds; and
WHEREAS, funds in the total maximum amount of $18,381,000, are available from individual
Capital Improvement projects or other designated project funds;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The City Manager is authorized{1} to execute an Agreement, in substantially the
attached form, with HDR Engineering, Inc., the highest -ranked firm, pursuant to RFP No. 04-05-019,
for the provision of Professional Program Management services for the Capital and Transportation
Improvement Program, for an initial three-year period, in the amount not to exceed $14,954,000, for
primary program management services, plus $3,427,000, for specialty services for the Miami Streetcar
Program, for a total amount not to exceed $18,381,000, with the option to renew for three additional
one-year periods; with funds allocated from various Capital Project Accounts, subject to budgetary
approval.
Section 3. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
APPROVED AS TO FORM AND CORRECTNESS
JORGE . ANDEZ
CITY l ORN Y
City of Miami
Page 2 of 3 Printed On: 8/29/2005
File Number: 05-00904
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be imposed
by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. if the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 Printed On: 8/29/2005