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HomeMy WebLinkAboutExhibit 5ATTACHMENT A -- SCOPE OF SERVICES SCHEDULE A3 - WORK ORDER FORM 10 pages to follow CITY Contract No. K-04-00648 DRAFT 8-23-05 OFFICIAL CIP WORK ORDER FORM 8130f04 City of Miami, Florida WORK ORDER FOR PROFESSIONAL SERVICES CITY CONTINUING SERVICE CONTRACT FOR PROGRAM MANAGEMENT/SPECIALTY SERVICES MIAMI STREETCAR Contract Effective Dates: START 08/01/05 END: 07/31/06 Contract Authorization: ® Resolution ❑ City Code Section Number Contract Number K-04-00648 CONSULTANT PROPOSAL COMPENSATION SUMMARY 0 co as�Z w ZOQU LL O G z CITY WORK ORDER NUMBER 1 Prior Work Orders Issued Number 0 WORK ORDER EFFECTIVE DATE 8-15-2005 CONSULTANT FIRM HDR Engineering, Inc. with Subcontracts LOOP ICE 15600 NW 677N AVENUE, SUITE 304 CITY MIAMI CONTACT NAME ROBERT E. CONE, P.E, IREQUIRED COMPLETION DATE STATE TITLE PROJECT NUMBER FL Value $ 0 ZIP 33014 SENIOR PROJECT MANAGER S-71215 D PROJECT NAME Streetcar Program Management BRIEF SCOPE OF Provide program management activities and other major tasks on the Miami Streetcar Project. WORK As further derailed in attached Consultant Work Order Proposal Consultant Proposal Date 07/31/05 MAJOR TASKS / WORK PHASES PROGRAM MANAGEMENT ALTERNATIVE ANALYSIS AGENCY AGREEMENTS FLORIDA EAST COAST RAILWAY COORDINATION CERTIFICATION OF CITY OF MIAMI WITH FEDERAL TRANSIT ADM. FINANCIAL ANALYSIS REPORT OTHER COSTS SUBCONTRACTS All Professional CONSULTANT FEES Allowance For Reimbursable Expenses Allowance For Additional Services (it any) Consultant Project Manager ROBERT E. DELIVERABLE None Final AA Report Meetings, Agreements Meetings, Draft MOU Meetings, Application Report Report TOTAL MAXIMUM AMOUNT DUE NA 4/30/06 6/30/06 3/30/06 6/30/06 3/30/06 FEE $332,451,09 $671,936.31 $117,177.56 $45,996.73 $113,316.98 $103,117.38 $0 $1,383,996,06 $116,202.44 $0 $1, 500,198.50 CONE, P.E. FEE BASIS Limiting Amount Limiting Amount Limiting Amount Limiting Amount Limiting Amount Limiting Amount Maximum Limiting Amount SUBTOTAL OTHER NOTES Subcontracts include LTK, Nick Serianni, Holland + Knight, and, Planning Innovations, Inc. Estimated Construction Cost $ FUNDING SOURCE(S) TRANSIT HALF CENT SURTAX 341330 $ This Work Order shall be performed in accordance with the above -referenced Contract, and incorporates by reference all documents described below: 2. Proposal referenced 4. Other (list) 1. Contract referenced above above 0 a. Prepared By Approved By Approved By Accepted By Consultant Name LILIA I. MEDINA DIANNE JOHNSON MARY H, CONWAY William H. Wadsworth Signature 3. Requirements of City Authorization Title City Project Manager CIPCAT Team Leader Director of CIP & Transportation Senior Vice President Date CONSULTANT WORK ORDER PROPOSAL July 31, 2005 HDR Engineering, Inc. proposes to provide the services identified below for the project entitled "Program Management/Specialty Services Miami Streetcar", pursuant to its Professional Service Agreement with the City of Miami for Transportation and Transit Professional Services services, dated July 31, 2005. 1. GENERAL This scope of work provides the services necessary to progress the City of Miami Streetcar project forward through the completion of an Alternatives Analysis and an Environmental Assessment for approval by the Federal Transit Administration (FTA), the selection of a Design Build Operate and Maintain (DBOM) contractor, and an application to FTA to enter Preliminary Engineering: 1. Program Management; 2. Alternatives Analysis; 3. Agency Agreements; 4. Florida East Coast Railway coordination; 5. Certification of City of Miami with FTA; and 6. Financial analysis support. Project Description The project entails the construction of a streetcar system operating in mixed traffic on the streets of downtown Miami. The initial recommended project phase for streetcar service is a bi- directional (i.e., two-way) circulator route that connects Downtown Miami to the Miami Design District, primarily via NE 2nd Avenue. Attributes of the project are: 6.75 miles of in -street trackwork including trackbed structure. Street reconstruction as necessary. Intersection and signal system modifications. Utility modifications, relocations, coordination and agreements as necessary. - A traction power system consisting of substations connected to the public utility and feeder cables to the overhead wire system. An overhead wire system consisting of support poles and a single contact wire. - A communications system including on -board radios for streetcar operation and a passenger information system at station stops. Infrastructure such as street lighting, underground duct banks, manholes, hand holes, service panels and all other related electrical components as required. Station/stop platform areas with shelters, ADA treatments, passenger information systems, and other passenger amenities. - A Maintenance and Operations Facility (MOF) to accommodate the vehicles to be utilized in the Miami Streetcar project and the proposed Bay Link project and the additional trackwork and systems infrastructure improvements to reach the MOF from the main alignment. 2. SCOPE OF WORK Task 1.0 Program Management — Program Management activities will include the management of all activities on this project performed by HDR and other consultants working for the City of Miami on the project, progress reporting, invoicing, and other support activities necessary to manage the project. This task will include preparation of schedules, cost estimates, budgets, progress reports and other miscellaneous activities that will be necessary on the project. These efforts will include such things as assisting the City in getting the project approved by the MPO as a part of the cost -constrained Miami -Dade 2030 Long Range Transportation Plan, preparation of an application to enter Preliminary Engineering to the FTA, development of a Project Management Plan for submittal to FTA as part of the request to enter PE, and public involvement activities as necessary. This also includes management of efforts by other industry partners of the City, who will be completing tasks such as: • Utility agency agreements • "Exempt project" New Starts submittal; • Design Build Operate Maintain (DBOM) Procurement documents; • Ridership sensitivity analysis; and • Specific work elements within the Alternatives Analysis Task 2.0 Alternatives Analysis — Alternatives Analysis (AA) is the backbone of the National Environmental Policy Act of 1969 (NEPA) process for federal agencies. This process identifies, analyzes and ranks potential alternatives under consideration for the project. The AA involves three alternatives: the No -Build; the Transportation Systems Management (TSM); and one or more Build alternatives. FTA gives the local jurisdiction the option of including a Draft Environmental impact Statement or an Environmental Assessment in the Alternatives Analysis effort. A New Starts application can be submitted after the Alternatives Analysis is completed as long as the locally preferred alternative (LPA) has been adopted by the local MPO in its financially constrained, long-range transportation plan. Given this, our approach is to complete the Alternatives Analysis before submitting an "Exempt Project" application to FTA, along with the completed AA, supplemented by the activities required to complete the "Exempt Project" application. This will allow the "Exempt Project" application to be completed in the most expeditious timeframe. The AA will document the existing environmental, social and economic conditions that pertain to the project. These data will be described in an Existing Conditions Report that will present the environment potentially affected by the project alternatives, or the environmental conditions that could affect the development and selection of alternatives. This report will provide the basis for the Existing Conditions chapter of the AA. Consistent with CEQ Regulations in 40 CFR 1502.15, descriptions will be concise and the focus will be on those resources that may potentially suffer significant negative effects from the proposed project. Whenever possible, detailed background or support material will be incorporated by reference or placed in an Appendix. The following topics, as applicable, would be addressed in the Existing Conditions Report: • Existing and Future Land Use • Consistency with Local, State and Federal Planning • Social, Economic and Community Profile • Environmental Justice Considerations • Historic, Archaeological and Cultural Resources • Parklands • Geology and Soils • Water Quality and Wetlands • Floodplains • Navigable Waterways and Coastal Zones • Endangered Species • Visual Impacts/Aesthetics • Air Quality • Noise and Vibration • Hazardous Materials & Brownfields • Transportation Network The proposed Miami Streetcar project will then be compared to the No -Build Alternative and a Transportation System Management (TSM) Alternative. It is assumed that the TSM Alternative will be a bus circulator alternative. This analysis is to determine the relative impacts and benefits of these three alternatives with respect to the existing environment. Specific activities to be included in the AA effort include: • Alignment modifications as necessary o Miami Design District terminus (dead end on 41st versus loop on 38th and 40th) o Shift west from N. Miami Ave. to NW 1st Ave. for Overtown connectivity • Finalize station locations • Finalize MDT bus/streetcar interface at Government Center • Traffic impact analysis, comparing the impacts (and benefits) of: o No -Build o Build (Streetcar) o Transportation System Management (TSM) (in all likelihood a bus circulator) • FTA coordination • Public Involvement o Businesses o Property owners o Residents o Other Interested/Potentially Affected Parties, i.e., community -based, business and other non -governmental organizations • Agency Coordination including elected and appointed officials To accomplish this, HDR's approach would focus on documentation of the proposed the Miami Streetcar project (the Build Alternative), particularly its responsiveness to the stated project purpose and need. A successful outcome of this task would enhance the likelihood of FTA's support for the project. The AA will address NEPA requirements for demonstration that all reasonable Build alternatives were considered — and eliminated as a result of the screening process — to arrive at the recommended Build alternative. The documentation of the proposed Build, No -Build, and TSM Alternatives will include agency coordination and public involvement, and other efforts necessary as part of the AA, as described further within the AA Scope to be approved by FTA. NOTE: A separate scope has been developed for the Alternatives Analysis for review and approval by FTA. Task 3.0 Agency Agreements — As currently planned, the Miami Streetcar will include stations or stops, trackwork, overhead catenary system (OCS), traction power substations, and a combined maintenance facility. The Miami Streetcar project must be coordinated closely with a number of agencies, such as several departments of FTA, Miami - Dade County, City of Miami, Florida Department of Transportation (FDOT) Central Office and District 6, and utility providers such as Florida Power & Light (FPL), to ensure successful, efficient and timely implementation of the project. This effort includes coordination and development of potential agreements necessary between the City of Miami and Miami -Dade County. For instance, it is expected that an agreement will be needed with Miami -Dade County for any modification to traffic signal control systems and operations. This may include: • development of streetcar operations policy issues (i.e., push-button or automatic pre- emption) • additional signals at some intersections needed for streetcar (i.e., NE 9th St. and NE 18t Ave.) • signal system modifications to be done when streetcar is implemented Since the Miami Streetcar project has the potential to impact utilities along its alignment, the agency coordination effort will include the various utility companies that may be affected by the project. This effort includes meetings and development of agreements with the utility providers for the project's design and construction. The intent of this effort is to document the cost of utility impacts and relocations as part of the Miami Streetcar project costs to the extent required by FTA within the New Starts application. This effort is expected to address both policy and technical issues. Since several of the traction power substations for the streetcar are proposed to b located on FDOT right-of-way, this effort also includes the development of agreements with FOOT for use of property. Since the project will need support from a number of elected officials and representatives at the local, state, and federal level, this effort also includes agency coordination with: 1. Miami -Dade Board of County Commissioners 2. City of Miami Commission 3. Local state representatives 4. Local members of Congress 5. State Senator's transportation staffs The agency coordination activities will also include agencies from which the project will need support, acceptance, or NEPA review. Among these agencies are Department of Community Affairs, Department of Environmental Protection, and Corps of Engineers. The agency coordination effort with utility companies will be completed by one of the City's industry partners, under HDR's management. HDR will provide all other agency coordination efforts. Task 4.0 FEC Railway Coordination — As currently planned, the Miami Streetcar project will cross the Florida East Coast Railway (FEC) in more than one location. While the Alternatives Analysis includes coordination on such crossings in the planning process, it will be necessary to formalize a Memorandum of Understanding (MOU) with FEC for such crossings as part of the project. Since the project will be seeking FTA approval, it expected that FTA will require that the Exempt Projecr application include documentation of agreement from FEC that the Miami Streetcar can cross their rail line. Therefore, this effort provides for the effort necessary to develop an MOU for the crossing of the FEC rail line by the Miami Streetcar. This effort does not include engineering efforts that may be necessary to resolve design issues such as signalization, communications, and special trackwork. Task 5.0 Certification of the City of Miami — This task involves assisting the City of Miami in becoming certified by FTA so that the City may receive grants from the FTA to implement the Miami Streetcar project. Task 6.0 Financial Planning Support — Although the Alternatives Analysis includes a financial plan, it is anticipated that additional financial support efforts will be required in the development of a final Finance Plan for the Miami Streetcar within the context of the AA and an "exempt project" application to FTA. These efforts include the development of a financial model for FTA review. 3. SUBCONSULTANTS LTK Engineering Services, Nick Serianni, Holland + Knight, and Planning Innovations, Inc. will be subconsultants to HDR Engineering on this task. Nick Serianni will utilize subconsultants on this task, including Parker and Associates and a cost estimating firm that has not been identified at this point in time. 4. SCHEDULE OF WORK — TIME OF PERFORMANCE SCHEDULE OF WORK Task 1 2 3 4 5 6 Task Name and/or Activity Description Program Management Alternatives Analysis Agency Agreements FEC Coordination Certification of City with FTA Financial Analysis TOTAL Hours 1,538 3,309 646 240 408 460 6,601 Deliverable None Final AA Report Meetings, Agreements Meetings, Draft MOU Meetings, Application Report Schedule 6 to 8 months after NTP 8 to 10 months after NTP 4 to 8 months after NTP 10 to 12 months after NTP 6'to 8 months after NTP 5. COMPENSATION Consultant shall perform the Work detailed in this Proposal for a Hourly Rate, Not to Exceed fee of $1,500,198.50 — One Million, Five Hundred Thousand One Hundred Ninety -Eight dollars and fifty cents. 6. PROJECT MANAGER CONSULTANT'S Project Manager for this Work Order assignment will be Robert E. Cone, P.E. Submitted by: William H. Wadsworth, P.E., Executive Vice -President, HDR Engineering, Inc. OFFICIAL CIP WORK ORDER FORM 8130/04 City of Miami, Florida WORK ORDER FOR PROFESSIONAL SERVICES CITY CONTINUING SERVICE CONTRACT FOR PROGRAM MANAGEMENT/SPECIALTY SERVICES MIAMI STREETCAR Contract Effective Dates: START 08/01/06 END: 07/31/08 Contract Authorization: ® Resolution ❑ City Code Section Number Contract Number K-04-00648 CITY WORK ORDER NUMBER 1.2 Prior Work Orders Issued WORK ORDER EFFECTIVE DATE CONSULTANT PROPOSAL CONSULTANT HDR Engineering, Inc. with Subcontracts FIRM Number 1 August 1, 2006 I REQUIRED COMPLETION DATE OFFICE LOCATION 15600 NW 67T" AVENUE, SUITE 304 CITY MIAMI CONTACT NAME ROBERT E. CONE, P.E. l STATE TITLE FL Value $ 1,500,200 Jul 31, 2007 ZIP 33014 SENIOR PROGRAM MANAGER lPROJECT NUMBER BRIEF SCOPE OF Provide program management activities and other major tasks on the Miami Streetcar Project. WORK As further detailed In attached Consultant Work Order Proposal PROJECT NAME Streetcar Program Management Consultant Proposal Date 07/31/05 COMPENSATION SUMMARY MAJOR TASKS 1 WORK PHASES PROGRAM MANAGEMENT DESIGN MANAGEMENT FINANCIAL SUPPORT CONSTRUCTION MANAGEMENT - OTHER COSTS SUBCONTRACTS All Professional CONSULTANT FEES Allowance For Reimbursable Expenses Allowance For Additional Services of any) B-71215 E Consultant Project Manager ROBERT E. CONE, P.E. DELIVERABLE None None None None None TOTAL MAXIMUM AMOUNT OTHER NOTES No subcontracts included. Estimated Construction Cost $ FUNDING SOURCE(S) TRANSIT HALF CENT SURTAX 341330 DUE NA NA NA NA NA i FEE $564,029.16 _ $674,991.84 $75,325.00 $415,766.00 $0.00 $0.00 $0.00 $1,730,112.00 $196,342.00 $0.00 $1,926,453.00 FEE BASIS Limiting Amount Limiting Amount Limiting Amount Limiting Amount Maximum Limiting Amount SUBTOTAL This Work Order shall be performed in accordance with the above -referenced Contract, and incorporates by reference all documents described below: 2. Proposal referenced g. Other (list) 1. Contract referenced above above APPROVALS Prepared By Name LILIA I. MEDINA Approved By DIANNE JOHNSON Approved By MARY H. CONWAY Accepted By Consultant William H. Wadsworth Signature 3. Requirements of City Authorization Title City Project Manager CIPCAT Team Leader Director of CIP & Transportation Executive Vice President Date $ OFFICIAL CIP WORK ORDER FORM 8130104 CONSULTANT WORK ORDER PROPOSAL July 31, 2005 HDR Engineering, Inc. proposes to provide services for the project entitled "Program Management/Specialty Services Miami Streetcar", pursuant to its Professional Service Agreement with the City of Miami for Transportation and Transit Professional Services services, dated July 31, 2005. 1. GENERAL The services to be provided are necessary to progress the City of Miami Streetcar project forward through design, vehicle procurement, approvals necessary, and initiation of construction of the project. The extent of the services are not specifically identified at this time due to the uncertainty of project efforts in the next year with respect to the Federal Transit Administration's approval of the Alternatives Analysis and other project submittals seeking FTA approval of the project. Efforts that are anticipated at a minimum during this year include: 1. Program Management; 2. Design Management and Review; and 3. Financial analysis support. Project Description The project entails the construction of a streetcar system operating in mixed traffic on the streets of downtown Miami. The initial recommended project phase for streetcar service is a bi- directional (i.e., two-way) circulator route that connects Downtown Miami to the Miami Design District, primarily via NE 2nd Avenue. Attributes of the project are: 6.75 miles of in -street trackwork including trackbed structure. Street reconstruction as necessary. - Intersection and signal system modifications. Utility modifications, relocations, coordination and agreements as necessary. - A traction power system consisting of substations connected to the public utility and feeder cables to the overhead wire system. An overhead wire system consisting of support poles and a single contact wire. A communications system including on -board radios for streetcar operation and a passenger information system at station stops. - . Infrastructure such as street lighting, underground duct banks, manholes, hand holes, service panels and all other related electrical components as required. Station/stop platform areas with shelters, ADA treatments, passenger information systems, and other passenger amenities. A Maintenance and Operations Facility (MOF) to accommodate the vehicles to be utilized in the Miami Streetcar project and the proposed Bay Link project and the additional trackwork and systems infrastructure improvements to reach the MOF from the main alignment. 2. SCOPE OF WORK Task 1.0 Program Management — Program Management activities will include the management of all activities on this project performed by HDR and other consultants working for the City of Miami on the project, progress reporting, invoicing, and other support activities necessary to manage the project. This task will include preparation of schedules, cost estimates, budgets, progress reports and other miscellaneous activities that will be necessary on the project. These efforts will include such things as assisting the City in getting the project approved by the Federal Transit Administration, the Florida Department of Transportation, and other agencies. This effort may also include management of efforts by other industry partners of the City, who will be Task 2.0 Design Management — Design Management activities will include the management of the design of the Streetcar project, whether the design is performed by a DBOM contractor or an industry partner. This effort will include the review or engineering plans, calculations, and specifications for the construction of the project and procurement of vehicles. Task 3.0 Financial Planning Support — This effort will provide continued financial planning support to obtain funding from FTA, FDOT and other agencies as needed for the project implementation. These efforts include the modifications to the financial model as necessary. Task 4.0 Construction Management — This effort provides for construction oversight of the project's construction, including coordination with a City CEO industry partner. This effort will include oversight of infrastructure, systems, and vehicle manufacture. This effort will provide input into budgets, schedules and reports prepared with the Program Management task. 3. SUBCONSULTANTS No subconsultants are included in this task. Subconsultants will be added and negotiated at a later date as the need for their services arises. 4. SCHEDULE OF WORK — TIME OF PERFORMANCE SCHEDULE OF WORK Task 1 2 3 4 Task Name and/or Activity Description Program Management Design Management Financial Analysis Construction Management TOTAL Hours 2,963 3,546 396 2,184 9,088 Deliverable None Final Design Plans Approved Finance Plan Construction Reports Schedule 12 months after NTP 24 to 28 months after NTP 18 to 20 months after NTP 28 months after NTP 5. COMPENSATION Consultant shall perform the Work detailed in this Proposal for a Hourly Rate, Not to Exceed fee of $1,926,453.00 — One Million, Nine Hundred Twenty Six Thousand Four Hundred Fifty Three dollars and no cents. 6. PROJECT MANAGER CONSULTANT'S Project Manager for this Work Order assignment will be Robert E. Cone, P.E. Submitted by: William H. Wadsworth, P.E., Executive Vice -President, HDR Engineering, Inc