HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
Date: 7/27/2005
Commission Meeting Date: 9/8/2005
Requesting Department: Fire -Rescue
District Impacted: All
Type: ® Resolution ❑ Ordinance n Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Physio-Control Cardiac Life Support Equipment Maintenance Service - Sole Source Purchase
Purpose of Item:
It is respectfully recommended that the City Commission waive the necessity of competitive bids and
approve the attached Resolution for the sole source purchase of Physio-Control Cardiac Life Support
maintenance service for the Department of Fire -Rescue, at an annual cost not to exceed $49,019, from
Medtronic Emergency Response Systems, Inc., the sole source provider, for a term of three years
beginning October 1, 2005 through September 30, 2008; further authorizing the City Manager to
execute a Technical Service Support Agreement, in substantially the attached form, with Medtronic
Emergency Response Systems, Inc.; allocating funds from the Fire -Rescue's Operating Budget.
Background Information:
- SEE ATTACHED -
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 001000.280601.6.270 (FY 2 0 0 5— 0 6)
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
$49,019/Annually
Final Approvals
(SIGN AND DATE)
Bud et ��i -�►
If using or receiving capital funds
Grants
Purchasing
Fire Chief
�-r
Risk anagement
Dept. Directo
City Manager
Page 1 of 1
Background Information:
The Department of Fire -Rescue is seeking to acquire continued maintenance service of the Physio-
Control Cardiac Life Support Equipment originally acquired from Medtronic Emergency Response
Systems, Inc. ("Medtronic), a non-local/non-minority vendor, located at 11811 Willows Road NE,
Redmond, WA 98073, the sole source provider for said service, for a period of three (3) years
beginning October 1, 2005 through September 30, 2008, at an annual cost not to exceed $49,019, for a
total amount not to exceed $147,057.
Since at least 1984, the Department of Fire -Rescue has been utilizing equipment provided by
Medtronic (formerly known as Medtronic Physio-Control Corporation) and this maintenance as
requested herein has been previously approved as a sole source pursuant to Resolutions 84-656, 88-
801, 98-566, 02-980 and 04-0059. Usage and extensive field tests of comparable equipment on the
market have conclusively proven the superior function and reliability of Medtronic products. To date,
the Department of Fire -Rescue has ninety (90) Lifepak defibrillator/monitors and related equipment
that is currently used throughout the department in its day-to-day operations. The maintenance of this
Cardiac Life equipment is critical as it is used in the treatment of life threatening situations and must
be maintained at all times and in proper working condition. In the course of daily use, mechanical
and electrical failures are encountered and the continuance of a maintenance and performance
assurance program is vital.
Medtronic is the sole source provider and distributor of replacement parts and supplies for the Lifepak
monitors/defibrillators/pacemakers used by the City. The use of supplies, accessories, or parts from
sources other than Medtronic may void any product warranty on these products. Medtronic also
provides all replacement parts on its equipment, and the use of parts from Medtronic ensures that parts
are interchangeable from one of its products to another.
Since Medtronic manufactures all of the Department of Fire -Rescue's cardiac monitoring and
defibrillation equipment the Chief Procurement Officer has deemed the acquisition of maintenance
services by Medtronic Emergency Response Systems, Inc. as a sole source; it is therefore
recommended at this time that the City Commission ratify the Manager's finding of sole source and
authorize the acquisition of these services.