HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: US~ OC}Q t a
Date: 9/12/2005
Commission Meeting Date: 9/8/2005
Requesting Department: Information Technology
District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Increase contract with Blackwell Consulting LLC for the ERP Project
Purpose of Item:
A Resolution authorizing an increase in the contract with Blackwell Consulting LLC to provide
business process reengineering services and subject matter experts, pursuant to Resolution No. 03-
1140, adopted on November 13, 2003, in the amount of $500,000, from $2,875,000 to $3,375,000;
allocating funds for said increase from CIP Project No. 311613; and adding ITD Strategic Funds, CIP
accounts, Grants, and the operating budget of various departments as additional funding sources, as
may be adjusted from time to time by the City Commission in the annual appropriations/CIP
ordinances or as otherwise adjusted as permitted by law, and amending Resolution No. 03-1140 to
reflect said increase and additional funding source.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: SEE ACCOUNT #s ABOVE
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or re
Grants
Purchasin
Chief
wing capital funds
Final Approvals
(SIGN AND DATE'
Budget
Risk Managemen
Dept. Director
City Manager
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Agenda Item Summary Form
Background Information:
One of the initiatives of the Information Technology Strategic Plan was the acquisition
and implementation of a commercial off the shelf Enterprise Resource Planning software
system (ERP) to provide modern, reliable, efficient and integrated support for the City's
finance, employee relations, budget, payroll and purchasing functions. This project
includes reengineering current processes to reflect industry best practices.
The City of Miami issued an informal RFP from qualified and experienced firms as
mandated by the State of Florida Contract No. 974-194-03-1 for computer consulting
services. Following discussion, deliberation, and evaluation, the Evaluation Committee
recommended Blackwell Consulting LLC. Pursuant to Resolution No. 03-1040, the City
Commission authorized the City Manager to engage in contract negotiations with the top
ranked firm of Blackwell Consulting LLC.
In November 13, 2003, pursuant to Resolution No. 03-1140, the City Commission
authorized the City Manager to execute an agreement with Blackwell Consulting LLC, to
provide Business Process Reengineering services and Subject Matter Experts in the
areas of finance, employee relations, and budget.
The City of Miami requires this increase in order for Blackwell's Subject Matter Experts
(SMEs) to assist in the implementation of the Enterprise Resource Planning (ERP)
system. The Blackwell SMEs have provided functional and technical expertise
necessary to redesign business processes, optimize the selection of ERP
software/modules, and are working with the Solbourne and City implementation team as
we map the "best practice" business flows detailed in the Business Process Re -
engineering (BPR), when feasible, into the Oracle eBusiness configuration, thereby,
using funds more rapidly than planned. The amount of work involved to successfully
complete the iMiami system implementation, including interfaces and migrations,
requires these additional Blackwell resources.