The URL can be used to link to this page

Home My WebLink AboutBid Award AnnouncementBID AWARD ANNOUNCEMENT 04-12-0823 PURSUIT, ADMINISTRATIVE NON -PURSUIT, UTILITY VEHICLES, TRUCKS & VANS, & OTHER FLEET EQUIPMENT Participating Sheriffs Offices & Local Governmental Agencies of the State of Florida Coordinated By The Florida Sheriffs Association, Ftorida:Assoc1atio Courfies...& Florida Fire Chiefs' Association FLORIDA ASSOCIATION COUNTIES e_SvL.,S FLORIDA SHERIFFS ASSOCIATION P. 0, Box 12519 • Tallahassee, FL 32317-2519 PHONE (850) 877-2165 • FAX (850) 878-8665 WEB SITE! http: //www.flsheriffs,org DATE: October 2, 2005 TO: ALL PROSPECTIVE PARTICIPANTS FROM, Gary E. Perkins Lynn Meek Peggy Goff Executive Director Vehicle Bid Coordinator Vehicle Contract Manager RE: SHERIFFS' OFFICES & LOCAL GOVERNMENTAL AGENCIES OF THE STATE OF FLORIDA COOPERATIVE BID FOR PURSUIT, ADMINISTRATIVE NON -PURSUIT, UTILITY VEHICLES, TRUCK & VANS, & OTHER FLEET EQUIPMENT Bid No. 04-12-0823 We are pleased to announce that the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association has successfully conducted its eleventh statewide competitive bid for vehicles which includes police pursuit, administrative non -pursuit, utility vehicles, trucks & vans, backhoes, motorgraders and agriculture type tractors, Bids will be extended and guaran- teed to any and all units of local governments/political subdivisions including but not limited to county, local county board of public instruction municipalities and/or .police agencies, other local public or public safety agencies or authorities within the State of Florida and in accordance with the provisions of Chapter 287, F.S., and 60A, Florida Administrative Code, any state agency includ- ing the Division of Universities, Department of Children and Family Services, Department of Health, Department of Juvenile Justice and Department of Corrections which elects and is authorized to purchase from a source other than the State of Florida contract. In addition to the eligible users referenced above and with the consent of the successful bidder(s) purchases may be made under the terms and conditions of this contract by governmental entities located outside the State of Florida. Appropriate governmental entities' purchasing laws, rules and regulations shall apply to purchases made under this contract, :::-=.—This:.eontraet. is -good from 6ctols�r'"1, 24 C11i�ZT Se-5} tern a�er�3C1�2�05 = afong.as 'vehhcles :are-- available thru fleet. All interested parties who wish to purchase from this contract may do so by following these simple procedures: ORDERING INSTRUCTIONS 1. Contact the designated dealership (see pages 37-40) listed in the zone from which you wish to purchase and advise them of your interest to purchase from the Sheriffs' Offices & Local Governmental Agencies of the State of Florida Bid No. 04.12-0823. They will assist you with the placement of your order and answer any questions you may have regarding the vehicles purchased through this program. 10 Bid Award Arrriou.ncement (04-12-0823) IMPORTANT NOTE: All ar"1cies ordering any FORD, GENERAL Mr~'7RS, or CHRYSLER product, please be advised that yo. .ist use the appropriate FIN CODE/FA. 3DE for the Florida Sheriffs Association in order to obtain the manufacturer's concessions. Also, you rnust use your FIN CODE/ ' FAN CODE as a secondary number. For futher assistance call the Fleet Customer Information Center for your appropriate manufacturer. Manufacturer FORD GENERAL MOTORS CHRYSLER Type Code FSA Code Fleet Center Contact Numbers FIN CODE FAN CODE FAN CODE 9E085 1-800-34-FLEET (1-800-343-5338) 917872 1-800-FLEET OP ,(1-800.353-3867) 49313 1-800-999-FLEET (1-800-999-3533) 2, YIN MJJST stnd a coav of the OR14LNAL PURCHASE ORDERibi_cluding FSA'sE Contract N you submitted to the participating dealer to: Florida Sheriffs Association P. O. Box 12519 Tallahassee, Florida 32317-2519 ATTN, Lynn Meek, Cooperative Bid Coordinator 3. Basic information required on all purchgje orders is listed on Page 42 of this Bid Award Announcement. Purchase orders lacking the required basic information listed may result in the delay of placement and/or confirmation of orders. NOT>fd: Purchasers are reminded that the issuance of a Purchase Order does not in itself guarantee the placement of an order. The agency is responsible for filling in the requested information on the "Confirmation of Order" and sub- mitting it along with your purchase order to the respective dealership. Dealers are required to fill in the bottom section of the "Confirmation of Order" and send it to the purchaser within seven (7) calendar days after receipt of purchase order. Purchasers are encouraged to contact the dealer if a "Confirmation of Order" has not been received within a reasonable time frame and request its issuance. 4. Agencies which elect to purchase off this contract will incur the following Administrative Fees: • Pursuit, Administrative Non -Pursuit, Utility Vehicles, Trucks & Vans (Specifications 1• 27) - Due to numerous requests from various purchasing agencies, the $50.00 administra- tive fee per vehicle formerly paid to the FSA by purchasing agencies will now be paid to the FSA by the contracting dealerships. Dealers have included the $50.00 per unit fee in their bid prices and made it a part of the base unit's purchase price. This will eliminate the need for purchasing agencies to have to prepare two purchase orders and cut two checks, thereby • Road Tractor, Backhoe, Motorgrader and Agriculture Tractor Units (Specifications 28- of the total invoice amount (base unit plus options) to be collected and paid to the FSA by the contracting dealers/manufacturer's, Administrative fees for road tractors, baekhoes, motorgraders and agriculture tractor units will not be included or made a part of the bidders base unit purchase price. This will be a separate line item on the agency's purchase order. The dealers/manufacturer's will be responsible for calculating and advising the prospective purchasing agencies of the' 1/2 percent (.005) administrative fee to be charged and included in the total invoice amount at the time of order. The purchasing agencies will include the FSA administrative fee as a part of their purchase order request. Again, this will eliminate the need for purchasing agencies to have to prepare two separate purchase orders and checks. This program is designed to provide participating agencies with the most economically priced patrol, Bid Award Announcement (04•I 2.0823) 11 administrative non -puns' utility vehicles, trucks & vans, and r fleet equipment tailored to their specific needs, in .ompt and timely manner, One of the unique characteristics incorporated into this program which distinguishes it from others is that this Bid Contract is awarded to the lowest responsible bidder by manufacturer by specifi- cation by zone for all police package vehicles and to each of the lowest responsible bidder(s) by manufacturer by specification by zone for all non -police package vehicles, Whereas, under the State Contract the bid is awarded only to the single lowest bidder by zone. The Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association realize that Sheriffs' Offices, Police Agencies and other units of local governments differ from the state in that they must provide economically based maintenance and stocked parts for their fleets. They must consider overall operational cost of their vehicles instead of Just considering "Low Bid" on the purchase of the vehicle. This program's bid award system not only provides the purchaser with the means to make sound decisions on dedicated fleet needs, but also offers the convenience of shopping and purchasing from a single contract, IMPORTANT NOT The manufacturer's have announced that they would be producing limited quantities of pursuit 'vehicles this year and that orders would be processed on a first come first serve basis while quantities last. To be on the safe side, we are advising all agencies to place their orders for pursuit vehicles as soon as possible to ensure delivery of product. On a final note, prospective purchasers are reminded that pursuant to Florida State Statute all fees (title, application plate transfer, etc,) are included in the base price for each vehicle, Purchasing agencies which elect to do their own title work, may wish to consider seeking reimbursement from the dealership for those transfer fees already included in the base price of each vehicle. The Florida Sheriffs Association's, Florida Association of Counties' and Florida Fire Chiefs' Association's bid award for full size (pursuit and administrative), raid size (pursuit and administrative), utility vehicles, trucks and vans, and other fleet equipment are as follows (zones indicated with a * specification low bid): FULL SIZE PURSUIT VEIIICLF8 - RWD fpecificatfon N011i Name of Dealership Orville Beckford Ford -Mercury Duval Ford Don Reid Ford Duval-or'r ... Base Type Vehicle Zone Unit Price Ford Crown Victoria Ford Crown Victoria Ford Crown Victoria Ford• CtdW'ii'Vtctoria *Western $ 18,873.00 *Northern $ 18,723.00 * Central $ 18,758.00 FULL SIZE PURSUIT VEHICLES — FWW ISuecjfcation NO?); Classic Chevrolet Classic Chevrolet Classic Chevrolet Classic Chevrolet Chevrolet Impala Chevrolet Impala Chevrolet Impala Chevrolet Impala *Western * Northern * Central * Southern FULL SIZE UTILITY VEHICLES — I WD (Police Package) {Specification #0311 Garber Chevrolet, Inc. Garber Chevrolet, Inc. Classic Chevrolet Maroone Chevrolet, LLC Chevrolet Tahoe 1500 Chevrolet Tahoe 1500 Chevrolet Tahoe 1500 Chevrolet Tahoe 1500 * Western * Northern *Central *Southern $ 16,223.00 $ 16,195,00 $ 16,120.00 $ 16,154.00 $ 24,440,00 $ 24,440,00 $ 24,399.00 $ 24,345.00 12 BEd Award Annourtcemertt (04.12.0823)