HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: os-00ao6
Date: 8/2/2005 Requesting Department: Finance
Commission Meeting Date: 9/8/2004 District Impacted: None
Type: ® Resolution ['Ordinance n Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Asset Inventory, Tagging and Appraisal of Machinery and Equipment
Purpose of Item:
The nature of this item is to establish a contract for asset inventory, tagging and appraisal services of
machinery and equipment with Hirons & Associates, Inc., under Bid Number 04-05-096.
The estimated contract value is $64,000 based on a per asset unit price of $6.49, with an estimated
10,000 assets (machinery and equipment) City-wide. The contract value is subject to change based on
the actual number of assets.
Background Information:
A contract for asset inventory, tagging and appraisal services of machinery and equipment with
Hirons & Associates, Inc. is needed to provide a physical inventory of all City owned machinery and
equipment. Conducting this physical inventory is an integral part of migrating accurate and complete
fixed asset data into the new ERP system as well as curing audit findings related to fixed assets.
On June 21, 2005, the Purchasing Department issued the bid to fifty three (53) vendors. Four (4) bids
were received, one (1) was deemed non -responsive. Hiron's & Associates, Inc. was deemed the
lowest responsive, responsible bidder.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 001000.260201.6.840.
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND A
CIP Bu
If using or receiving capital funds
Grants Risk Management
Purchasing Le_ Dept. Director
Chi City Manager