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HomeMy WebLinkAboutMarion County RFQ'02/ 27/2001 01: 4e 1:3522r.'"0S GRUBBS EMERGENT, ]SER RAGE ©1 agars/00P &mes& Sloodatdosh.dr gkrioutg0000se !Of c F 160 dwat dieriN ,reuse S 17/ droatrd — &maw HAW" — Sigo /9SWJ 1510.4000 REQUEST FOR QUALIFICATIONS FOR Emergency Debris Management Pre -Event Contract RFQ # UOQ-051 Request for Qualifications .regarding: A pre -event contract to order to provide clean-up, demolition And removal of debrb in the event of a disaster. To provide disaster recovery technical asaistausce to the County. RFQ 3Usnber: 00Q-051 Duo Date: Purchasing Director July 27, 2000.5100 p.m. at the Marion County Purchasing Department, 621 SE 26* Court Ocala, Fi 34471 Diane Tucker, Director of Purchasing for Marion County Board of County Commissioners. 521 SE 261° Court, Ocala, Fl 34471 (352) 620.3378 Solicitation of Qualifications for; Emergency Debris Management Pre -Event Contract Pert 1 Marion County Board of County Commissioners announces that it is requesting qualifications from eligible firms, to eater into a pre -event contract at no immediate cost to the County for the following services: Clean-up, demolition, removal, reduction and disposal of debris as directed by the County in order to eliminate immediate threats to life, public health, and safety. To eliminate immediate threats of significant damage to improved public or private property and that which is considered essential to ensure economic recovery of the affected community. To provide disaster recovery technical program management assistance to appointed and elected County officials. One or more proposers may be selected to provide differing elements or levels of scope of work in accordance with the capabilities and extort* of involvement each respondent proposes. Qualified firms are invited to notify the Marion County Purchasing Department of their interest in this project. Qualified firms should submit six (6) copies of their qualifications and submittals requested In this invitation. All information should be submitted to the address below, by the required date. Show the title "Emergency Debris Management" on all documents. MAW OR DELIVER COMPLETED RESPONSES TO: Diane Tucker, Purchasing Director Marion County Pur;basing Department McPherson Complex 521 S. E. 26t Ct. Ocala, FI 34471 All proposals must be received not later than 5;00 pare. local time July 27, 2000. The County assumes no responsibility for responses received after the stated time and date, or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. Late responses will be held unopened and not considered for award. 2 P !L? .Scathe apt Si +ihes; The qualified firm will develop and present the scope of services, meeting Marion County's needs. The work to be undertaken includes but is not limited to the following: a. Eniergeticy Road Clearance - Removal of debris horn the primary transportation routes as directed by the County. b, Debris Removal from Public Property • Removal of debris front public rights -of -way. Removal of debris beyond public rights -of --way as necessary to abate imminent and/or significant threats to the public health and safety of the community. c. Debris Removal from private Property - Should an imminent threat to life, safety, and health to the general public be present on private property, the Contractor, as directed by the County, will accomplish the removal of debris from private property. d. Temporary Debris Staging and Reduction (TDSRS) • The Contractor will prepare and maintain a sufficient number of TDSRS facilities to accept and process all eligible storm debris, Preparation and maintenance of facilities shall include maintenance of the TDSRS approach and interior road(s) for the entire period of debris hauling, including provision of stew for any roads that require stabilization for ingress and egress, Each facility shall include a roofed inspection tower sufficient for a minimum of three (3) inspectors for the inspection of al! incoming and exiting loads, All debris shall be processed in accordance with local, state and federal law, standards and regulations. Processing shall include, but is not limited to, reduction by tub grinding and/or incineration when approved by the County. Prior to reduction, all debris shall be segregated between 'vegetative debris, construction and deznolitiort debris, recyclable debris, white goods end hazardous waste e. Generated Hazardous Waste Abatement - Abatement of hazardous waste identified by the County in accordance with all applicable Federal, State and local laws, startdaards and regulations. f. Debris Dlmpneal - Disposal of all eligible debris, reduced debris, ash residue and other products of the debris management process in accordance with all -applicable Federal, State and local laws, standards, and regulations. 1~� Documeblation and Inspections - Storm debris shall be subject to inspection by the County. Inspections will be to insure compliance with the contract and applicable local, state and federal laws. The Contractor will, at all tines, provide the County access to all work sites and disposal areas. The Contractor and the County will have in place at the 3 Temporary Debris Staging said Reduction (TDSRS's) personnel to verify end maintains records regarding the contents and cubic yards of the vehicles entering and leaving the TDSRS's, The Contractor will assist the County in preparation of Federal(FEMA) and State reports for any potential reimbursement through the training of County employees and the review of documentation prior to submittal. The Contractor will work c1oseIy with the Florida Division of Emergency Management, FEMA and other applicable State and Federal Agencies to ensure that eligible debris collection and date documenting appropriately address concerns of the likely reimbursement agencies. Work Area The County will establish and approve all areas that the Contractor will be allowed to work. The Contractor will remove all eligible debris and leave the site from which the debris was removed in a clean and neat condition. White Gouda - The Contractor may expect to encounter white goods available for disposal. White gooda will constitute household appliances as defined in the Florida Administrative Code. The Contractor will dispose of all white goods encountered in accordance with applicable Federal, State and local laws. i. Hazardous Stumps The Contractor shall remove all stumps that are determined to be hazardous to public access and as directed by the County. Stumps shall be hauled to TDSRS where they shall be inspected and categorized by size, k. Fill Dirt • The Contractor shall place compacted fill dirt in ruts created by equipment, holes created by removal of hazardous stumps and other areas that pose a hazard to public access+ upon direction of the County. Documentation and Recovery Process - Contractor will provide the following assistance in addition to debris removal: I. Recovery process documentation - create recovery process documentation plan. 2. Maintain documentation of recovery process. 3. Provide written and oral status reports as requested to the County. 4. Review documentation for accuracy and quantity. 5. Assist in preparation of claim documentation. Part 3 • Sidtgaitt Jet Interested firms should state their interest in this project by submitting six (6) copies of the following: A. Letter of interest and understanding on Firm stationery; D. Proposed response plan and experience in debris management as applies to the scope of services in pert 2 and the list of scenarios in part 4. 4 C, List of costs associated with technical services and/or tasks to be provided by the Contractor D. Description or Finn to include the following; I. Legal name, years in business, officers, staff size, acid star breakdown by classification; 2. List of all disaster specific experience within the last 5 years, including response time, client, contact person, cost per project, 3. List of equipment available for recovery projects. 4. All insurance coverage information required for this type of work, 5. List of legal actions brought against the Firm within the last five years, 6 At least three letters of reference. 7. Drug Free Workplace Certificate Contractor must submit a copy ofa license to do business ot'this nature in Marion County. 5 02127/21301 01: 48 1352232;' . GRUBBS EMERGEM Vi FADE BE WLT 4.4CQP,I 011; 'WORK KLNARL FS l , SPOT JOBS -LOCALIZED - In this event, the Contractor may be called upon only to provide retrieval, hauling and/or reduction by chain saw of localized woody debris, The work will more likely be assisting government resources, 2. SMALL EVENT - WIDESPREAD OR COUNTYWIDE • In this event, the Contractor may provide all necessary supervision, Iebor, and all equipment to clean, remove, haul, recycle, and/or dispose of all types of debris with its own resources, except that government land may be provided for temporary storage, 3. SIGNIFICANT EVENT-1REMOVAL, REDUCTION, HAULING - WOODY DEBRIS ONLY - WIDESPREAD OR COUNTYWIDE - In the event the Contractor may provide all necessary supervision, labor, and all equipment to remove, reduce (grind and mulch) and haul woody debris to a disposal site designated manned, and operated by a government agency or contractor, 4. SIGNIFICANT EVENT - REMOVAL, REDUCTION, HAULING, AND SEPARATING MIXED DEBRIS - WIDESPREAD OR COUINTYWIDE - In the event the Contractor may provide all necessary supervision, labor, and all equipment to remove, reduce (grind, and mulch) and haul woody debris to a disposal site designated, managed, and operated by a government agency or contractor, 5. CATASTROPHIC EVENT • REMOVAL, REDUCTION, HAULING, AND SEPARATING MIXED DEBRIS - COUNTYWIDE - In the event the Contractor nnay provide all necessary supervision, labor, and all equipment to remove, reduce, recycle, and haul mixed debris to multiple disposal sites designated managed and operated by government agencies. 6. CATASTROPHIC EVENT - SITE MANAGEMENT - COUNTYWIDE - In the event the Contractor will be tasked to plan, setup, mobilize equipment, manage operate and close oite ear more debris management sites county -wide including burn operation, The Contractor will be responsible for all necessary traffic control, weighing, measuring, reduction, recycling, and all other necessary operations for the operation of the site(s) through close out. Proposers shall prove experience with site management and FEMA requirements, rules and regulations to qualify for this scope. 7. CATASTROPHIC EVENT • TOTAL MANAGEMENT - COUNTYWIDE - In this event. the Contractor will be ts.sked to combine site management and field operations listed above for the removal through disposal of mixed debris at multiple and different type sites countywide. Proposers shall prove experience with overall management and FEMA requirements, rules and regulations to qualify for this ,scope. 6 02!27/2001 111:4e 1352227-70 RUBS EMERGEMC) L.•N PAGE 3 7 Pgrf l - Itlsstiou $ccgaffi: The Selection Committee will review the RFQ submittals and rank the submittals based on the pre- determined criteria which is listed below. The top flans may be asked to provide a formal presentation. Those firms not asked to give a presentation will be notified, The short-listed firms will be given advance notice to prepare for a public interview, to be held in Marion County. The interviews will be conducted over a one- or two-day schedule. A recommendation will be made to the Marion County Board of County Commissioners following the interviews, Evaluation Criteria - Experience of Contractor performing work of similar scope and size 35 points Ability to complete the project 35 points Compliance with R.FQ conditions 20 points Cost l0j2Leints Par't_fi - gewlitiurtst Tkte County reserves the right to accept and/or reject any or all proposals; to waive any irregularity, variance, or informality whether technical or substantial in nature; artd to negotiate with all qualified Firms in keeping with the best interests of the County. An award resulting from this ,RFQ shall be awarded to the Firm whose proposal is determined to be most advantageous to Marlon County. One or more proposers may be selected to provide differing elements or levels of scope of work in accordance with the capabilities and extent of involvement each respondent proposes. Egril4Sjairmstimig: No oral interpretations will be made to any Proposer as to the meaning of the Proposal Documents, Any inquiry or request far interpretation received by three (3) days prior to the date fixed for receipt of Proposals will be given consideration. All such changes or interpretations will be made in writing in the form of an addendum and, if issued, will be distributed to all prospective Bidders prior to the established due date. Each Proposer shall acknowledge receipt of such addenda. Port 8 - Q her Asia All respondents awarded contracts from this Request for Qualifications are given the right upon agreement of both parties to permit other municipalities or governmental agencies to participate in the contract under the same price, terrns and conditions. It is understood that at no time will any city or municipality or other agency be obligated for placing an order for any.other city, municipality or agency. Further it is understood that each agency will issue its own purchase order to the awarded respondents. 7 '212712E 01 Ell: 48 1352232i"7e I1V/ RUBBS EMER5ENCY rR PAGE 08 Pall 8 Turn, Ind Vopdjtjonst 1. All responses become property of Marion County, 2, The County will not reimburse the respondent for any costs associated with the preparation, submittal, or presentation of their responses to this request. 3, The respondent acknowledges that all information contained within its response is pan of the public domain as defined by State of Florida Sunshine and Public Record Laws, The County gives no assurance as to confidentiality of any portion of any proposal once submitted. 4. Respondents, their agents, and associates shall refrain from contacting or soliciting any County official or Committee member regarding this Request for Qualifications during the selection process. Failure to comply with this provision may result in disqualification of the respondent, at the option of the County. Only the Purchasing Department may be contacted. 5. Them shall be no discrimination as to race, sex, color, creed, handicaps, or national origin in the operations conducted under this engagement. 6, Due care and diligence has been exercised in the preparation of this Request for Qualifications, and all information contained herein is believed to be substantially correct. However, the responsibility for determining the full extent of the services rests solely with those making responses. Neither the County nor its representatives shall be responsible for any error or omission in this response, nor for the failure on the part of the respondents to determine the full extent of the exposures. 7. Preference will be given to those responses in fun or substantially .full compliance with the requested information in this document. $. Each respondent is responsible for full and complete compliance with all laws, resits, and regulations including those of the Federal Government, the State of Florida, and Marion County. Failure or inability on the part of the respondent to have complete knowledge and intent to comply with such laws, rules, and regulations shall not relieve any respondent from its obligation to honor its response and to perform completely in accordance with its response. 9, Any interpretation, clarification, correction, or change to the Proposal will be made by written addendum issued by the County Purchasing Director. Any oral or other type of corrununioatien concerning the Proposal shall not be binding unless issued by, the County in the form of an addendum. 10. Responses must be signed by an individual of the respondent's organization legally authorized to commit the respondent's organization to the performance of the services contemplated by this Proposal. 11, The successful respondent shall be required to submit proof of licenses, certifications, and proofs of insurance as required by the County. 12. Marion County is interested in entering into a pre -event contract which would result in no immediate cast to the County. 8 4 27i 2001 01; 4B 1352232 k"9 GRUBBS EMEP$ENC'Y PAGE 09 DRUG FREE WORKPLACE CERTIFICATE t, the undersigned, in accordance with Florida Statute 287.087, hereby certify that, - (icrl,nt or 'Type Name o rm) -. ► Publishes a written statement notifying that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace named above, and specifying Fictions that will be taken against violations of such prohibition. Informs employees about the dangers of drug abuse in the work place, the firms policy of maintaining a drug free working environment, and available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug use violations. tL Gives each employee engaged in providing commodities or contractual services that are under bid or proposal, a copy of the statement specified above. 0 Notifies the employees that as a condition of working on the commodities or contractual services that are under bid or proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, plea of guilty or nolo contendere to, any violation of Chapter 1893, or of any controlled substance law of the State of Florida or the United States, for a violation occurring in the work place, no later than five (5) days after such conviction, and requires employees to sign copies of such written (*) statement to acknowledge their receipt. Imposes a sanction on, or requires the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. Makes u good faith effort to continue to maintain a drug free work place through the implementation of the drug free workplace program. "As a person authorized to sign this statement, I certify that the above named business, firrn or corporation compiles fully with the requirements set forth herein," State of: County of: Sworn to and subscribed before me this day of Personally known or Produced Identification Signature of Notary My Commission Expires Authorized Signature Date Signed ,1 9._._._.. (Specify Type of Identification) 9