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HomeMy WebLinkAboutExhibit 8Emergency Function (EF) # 18 SPECIAL MEDICAL NEEDS Purpose To organize within the City the capability to meet special medical needs in a disaster situation, Responsible Department/Agency Primary Fire -Rescue, EMS Chief EF # 18 Special Medical Needs City of Miami Emergency Operations Center AGENCIES PRIMARY • Fire -Rescue, EMS Chief SUPPORT • American Red Cross • Fire -Rescue • Police 'ASKS SEE PAGE: 3 4 4 4 • Federal Reference: NRP ESF #A - Public Health and Medical Services Annex AGENCIES PRIMARY • Department of Health and Hu- man Services SUPPORT • Department of Agriculture • Department of Defense • Department of Energy • Department of Homeland Secu- rity • Department of the Interior • Department of Justice • Department of Labor • Department of State • Department of Transportation • Department of Veterans Affairs • U. S. Agency for International Development • Environmental Protection Agency • General Services Administra- tion • U.S. Postal Service • American Red Cross ACTIONS • Provides supplemental assis- tance in identifying and meet- ing the public health and medi- cal needs of victims. This sup- port is categorized in the fol- lowing core functional areas: Assessment of public health/ medical needs (including be- havioral health), - Public health surveillance, Medical care personnel. - Health/medical equipment and supplies, Patient evacuation, Patient care. Safety and security of human drugs, biologics, medical de- vices, and veterinary drugs. Blood and blood products. Food safety and security. Agriculture safety and secu- rity, Worker health/safety. All -hazard public health an medical consultation, techni- cal assistance, and support. - Behavioral health care. Public health and medical information, Vector control. Potable water/wastewater and solid waste disposal. - Victim identification/mortu- ary services. Protection of animal health. Miami -Dade County AGENCIES PRIMARY • Miami -Dade Office of Emer- gency Management • Miami -Dade County Health Department SUPPORT • American Red Cross • Medical Management Facility • Miami -Dade Corrections De- partment • Miami -Dade County Public Schools • Miami -Dade General Services Administration • Miami -Dade Transit Agency • Radio Amateur Civil Emer- gency Services • Salvation Army • Special Needs Evacuation Center • Volunteer County employees • Voluntary Organizations Ac- tive in Disaster ACTIONS • Provide and coordinate the hu- man, technical, equipment, facil- ity, and materials and supply re- sources of, or obtainable by, ESF tit S agencies to support the emer- gency evacuation, care, and shel- tering needs of people with spe- cial needs during a major emer- gency or disaster. State AGENCIES PRIMARY • Florida Department of Health SUPPORT Florida' • Department of Agriculture & Consumer Services • Department of Business and Pro- fessional Regulation • Department of Children & Fami- lies Department of Elder Affairs Department of Environmental Protection Department of Law Enforcement Department of Military Affairs Agency for Health Care Admin- istration American Red Cross Civil Air Patrol Funeral Directors Association U. S, Department of Transporta- bon ACTIONS • Public health response. • Treatment, transportation ofvic- tims. • Evacuation of victims. • Assistance to hospitals and nurs- ing homes. • Mental health counseling. • Re-establishment of health, medical, and social service systems. City of Miami Special Medical Needs Emergency Function (EF) # 18 The City of Miami will endeavor to assure the quality of care given to its citizens will be at the highest level possible. However, emergency measures to protect life and health during disasters in all likeli- N hood will be exclusively dependent upon local and area resources. Austere conditions may limit the W_ amount and quality of care. ✓ J 0 O. DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY Pre Emergency: Work with Office of Emergency Management to: • Maintain this Emergency Function (EF). • Develop procedures to meet special medical needs during disaster. • Assist County with maintenance of a "Special Medical Needs" register as appropriate Fire -Rescue, EMS Chief Emergency: • Provide emergency medical transport of individuals with special medical concerns to a hospital. • Assist with meeting any special medical needs. • Assist people with Alzheimer's disease, functional limita- tions and various disease processes and chronic illnesses. • Staff Special Needs Shelters with EMS crews. Emergency Operations Center (EOC): • Staff EF #18 within the City "EOC Operation Section." CEMP April, 2005 EF#18.3 Special Medical Needs City of Miami Department (Continued) Responsibilities/Tasks (Continued) SUPPORT PRIMARY Fire -Rescue, EMS Chief • • Determine coordination needed regarding special needs shel- ters. Coordinate with Miami -Dade County EOC to: - Refer special needs people to the special medical needs shelters as appropriate. Miami Dade County See Box On Tab Page This Section. American Red Cross • Provide staffing for special medical needs shelters, Fire -Rescue • Support and monitor primary shelter activities, and redirect special needs. Police • • Assist with identifying and pre -planning the evacuation ne- cessities of special needs persons. - Provide personnel to assist in evacuation of special needs persons. Assist with identifying group homes, elderly facilities and handicapped facilities. EF#18-4 CEMP April, 2005 Emergency Function (EF) # 19 BUSINESS & TOURISM Purpose The purpose of this function is to provide for coordination of the Business and Tourism community during emergencies, and to provide guidance on emergency and recovery operations undertaken following this plan. Responsible Department/Agency Primary Economic Development EF#19 Business & Tourism City of Miami Emergency Operations Center AGENCIES PRIMARY • Economic Development TASKS. SE PA.CLE 3 SUPPORT • Chamber of Commerce 4 • City Manager 4 • Civic Organizations 5 • Mayor 5 • Police 5 Ihit- 3a5SSiSS.`IOMAAMIA97atTaigWc*Mb 333d601 �z3 ;.yA3@� ME,;€s6Arca' .rsatn:3orr?. nsr:: rse Gi Federal Reference: NRP Private -Sector Coordination Support Annex AGENCIES ACTIONS, PRIMARY • Promotes activities to ensure cf cc- • Department of Homeland tive coordination and integration Security with the private sector, including the SUPPORT nation's critical infrastructure, key • All resources, and other business and industry components. • Encourages cooperative relations between private -sector organiza- tions and state, local, and tribal au- thorities regarding prevention, pre parcdness, mitigation, response, and recovery activities. • Encourages owners and operators of infrastructure elements to develop emergency response plans and in- formation -sharing processes and protocols. Miami -Dade County ALTHOUGH NO SPECIFIC COUNTY EF EXISTS, ADDITIONAL ASSISTANCE MAY BE AVAILABLE THROUGH THE COUNTY EOC. J J r State ALTHOUGH NO SPECIFIC STATE EF EXISTS, ADDITIONAL ASSISTANCE MAY BE AVAILABLE THROUGH THE STATE EOC. J \ J City of Miami Business & Tourism Emergency Function (EF} # 19 Business & Tourism In order to maximize the City's economic vitality, it is the goal of the City of Miami to promote and encourage the business and tourism community to develop and maintain emergency programs and plans. DEPARTMENT RESPONSIBILITIES/TASKS Pre Emergency: Work with Office of Emergency Management to: • Maintain this Emergency Function (EF). • Encourage local business and tourism to: - Purchase applicable insurance. - Develop business interruption plans. - Line up alternate vendors for essential supplies and equip- Ce ment. Q - Acquire back-up equipment and emergency power. PIIIII- Develop company and site specific emergency plans. aEconomic Development - Develop mitigation programs. - Develop employee emergency preparedness programs. - Develop emergency response capacity, i.e. response teams, equipment, supplies. - Develop mutual aid agreements. • Coordinate local business and tourism emergency plans with this CEMP. • Establish a Business & Tourism Assessment "E-Team" with clear definition of how private enterprises can assist in pre and post event preparations and recovery. • Participate in drills, exercises. • Develop emergency action checklists. CEMP April, 2005 EF # 19 - 3 Business & Tourism City of Miami SUPPORT PRIMARY I Department (Continued) Responsibilities/Tasks (Continued) Economic Development Emergency: • When notified, report to the City EOC. Emergency Operations Center (EOC): • Staff EF #19 within the City "EOC Logistics Section." • Encourage business and tourism community to monitor warn- ings, emergency information, etc. • Coordinate emergency requests for assistance from business owners. • Determine emergency needs of the business and industry community for inclusion in the City's damage assessment and community recovery. • Provide emergency instructions. • Encourage business and tourism participation in the dam- age assessment process and community recovery. • Provide information on emergency assistance programs for businesses and their employees. • Provide information on recovery programs for business and tourism. • Assist in the small business administration (SBA) loan pro- gram. Miami -Dade County See Box On Tab Page This Section. Chamber of Commerce • Be a point of contact to identify pre and post event needs of local businesses. • Establish a "list" of private resources (e.g. computer help, engineering inspections etc.) that could be available during post event recovery. • Serve as a point of contact for the recovery needs of the business community. City Manager • Disseminate information to business community regarding emergency situations, emergency decisions as it relates to them, and recovery timelines. E1=#19-4 CEMP April, 2005 City of Miami Business & Tourism Department (Continued) Civic Organizations Responelbilitlesl .asks (Continued) • Coordinate through Chamber of Commerce. Mayor • Liaison with business and industry leaders. • Recommend emergency rules to facilitate business recovery. • Provide political assistance to business and industry to fa- cilitate a hasty business recovery. • Serve as a point of contact for the recovery needs of the busi- ness community. Police • Provide information regarding law enforcement activities and curfews. cn Q CEMP April, 2005 EF#19-5 Business & Tourism EF#19-6 Blank Intentionally City of Miami CEMP April, 2005 Emergency Function (EF) # 20 INITIAL DISASTER & LIFE SAFETY ASSESSMENT Purpose The purpose of this function is to coordinate and conduct initial windshield Initial Disas- ter & Life Safety Assessment of public and private property. Responsible Department/Agency Primary Fire -Rescue, Life Safety Assessment Teams EF # 20 Initial Disaster & Life Safety Assessment City of Miami Emergency Operations Center AGENCIF$ TASKS, zSEE1AGEt PRIMARY • Fire -Rescue, Life Safety Assessment Team 3 SUPPORT • American Red Cross • CERT/Citizen Corps • CIP • Departments, All Miami • Finance • GSA • Information Technology • Media • Police • Public, General • Public Works 4 4 4 5 5 5 5 6 6 6 6 ATTACHMENTS 6 ;31:E..,13MINrIM Federal FEMA may deploy damage assess- ment teams to validate damage and determine potential extent of federal assistance. Miami -Dade County AGENCIES PRIMARY • Miami -Dade Public Works Department SUPPORT • American Red Cross • Miami -Dade Building Depart- ment • Miami -Dade County Coopera- tive Extension Service Miami - Dade County Public Schools • Miami -Dade Department of Environmental Resources Management (DERM) • Miami -Dade Office of Emer- gency Management • Miami -Dade Transit Agency • Miami -Dade Water and Sewer Department ACTIONS • Provide a "ball park" evaluation of the damage sustained within the county. This initial, re- sponse -phase damage assess- ment helps the EOC understand the extent and location of the damage in order to prioritize the distribution of response assets and resources. The initial dam- age assessment provides the basis for the request for state and federal assistance though the Governor. State AGENCIES PRIMARY • Department of Community Affairs, Emergency Manage- ment Division ACTIONS • Deployment of a State Rapid Impact Assessment Team (RIAT) to provide an on -go- ing assessment of the situa- tion, technical assistance, and relaying local recommenda- tions or resource requests to the SEOC, • Evaluate immediate needs, de- termine the necessary state re- sponse or federal assistance and report the findings to the SEOC, • RIAT teams will evaluate im- mediate victim needs (food, water, medical, shelter, etc.) and impact to infrastructure (utilities, communications, transportation, etc.). Reports will be transmitted to the SEOC within 6-8 hours after arrival of the team, J City of Miami Initial Disaster & Life Safety Assessment Emergency Function (EF) # 20 Initial Disaster & Life Safety Assessment 1. All City of Miami Departments will report operational information and damages observed to the EOC. N W 2. It shall be the policy of the City of Miami to share assessment information with response and relief (j organizations in the EOC. J a3. Personal information regarding disaster victims will be kept confidential and will only be shared with the response and recovery organizations identified within this plan for the sole purpose of providing assistance to these disaster victims. 4. In the event of a law enforcement related event, some assessment information may need to be kept confidential by the EOC staff until such time as the Police Chief or designee deems it appropriate for release to the public. PRIMARY I DEPARTMENT RESPONSIBILITIES/TASKS Fire -Rescue, Life Safety Assessment Teams • Pre -Emergency: • Maintain this Emergency Function (EF). • Participate in drills, exercises. • Develop emergency action checklists. Emergency: • When notified, report to the City EOC. Emergency Operations Center (EOC): • Staff EF #20 within the City "EOC Planning Section." - Responsible for determining the initial impact on the citi- zens, the community, and/or City of Miami services. • Collect and analyze initial assessment and damage information to include: - Locations of injuries, deaths, damages, - Types and extent of damages. - Impact on people. - Identify immediate victim needs (need for shelters, water availability, etc.). CEMP March, 2005 EF#20-3 Initial Disaster & Life Safety Assessment City of Miami Department (Continued) Responsibilities/Tasks (Continued): SUPPORT PRIMARY - Identify resource requirements (assistance needed) in the effected areas. - Identify local resources available. • Provide preliminary status reports to Miami -Dade County EOC required by state and federal governments to deter- mine eligibility for a Presidential Disaster Declaration, - Coordinate situation reporting procedures with Miarni- Dade County and state DEM. • Provide initial damage assessment data and information to EF #5. • Prepare an initial situation map illustrating the "footprint" Fire -Rescue, Life Safety Assessment (location, size, etc.) of the affected area to aid in deploying response and recovery resources. Teams - The "footprint" may be revised several times during emergency response until the full extent of the impacted area is clearly identified. • Make recommendations as to actions to be taken based on the assessment information. • Provide initial damage assessment data to Hazard Mitiga- tion and Recovery Specialist to compile Preliminary Dam- age Assessment (PDA). • Provide a consolidated, overall situation report for respond- ing agencies/departments. • Provide information necessary for Emergency Public In- formation. • Provide situation reports to Miami -Dade County and State EOCs. • Provide initial damage assessment data to CIP. Miami -Dade County See Box On Tab Page This Section. American Red Cross • Provide observations and reports to EOC. CERT/Citizen Corps • Report assessments to EOC. CIP • Compile initial damage assessments. 1 EF#20-4 CEMP March, 2005 City of Miami Initial Disaster & Life Safety Assessment Department (Continued) Responsibilities/Tasks (Continued) Departments, All Miami • Provide to City EOC initial situation reports and damages as per field units observations and reports from general public. • Make "disaster effects" reports to the City EOC when re- quired, and direct their personnel to follow reporting proce- dures and content (see the "Initial Field Situation Report" appended to this EF). 1. General information to be reported should include: - What has happened? - What can be done about it? What is needed? Should the EOC be activated? Partial or full activa- tion? 2. Recommendations should be made to the EOC directly (when activated), or through Emergency Management. 3. Additionally, immediate, specific information should in- clude status of department: Personnel. - Equipment. - Vehicles. Communications capabilities. Facilities. • Report this information (above) and information on dam- ages, and tasks to be done (if applicable) to the EOC by whatever means possible. • Do a "roll call" of field units to determine status as soon as possible. • On -duty personnel in the field shall evaluate their own con- dition and situation, and if possible, evaluate their surround- ings by making a quick "windshield survey" of their area. Finance • Assist with tabulating disaster damages and cost. GSA • Assist in doing Initial Disaster & Life Safety Assessment for Public Works and City facilities. Information Technology • Provide computer support to assemble disaster assessment information and create visual displays and computerized GIS maps of the affected areas. • Use GIS to assist with quantifying impacts and damage esti- mates. laoddns CEMP March, 2005 EF#20-5 Initial Disaster & Life Safety Assessment City of Miami SUPPORT Department (Continued) Responsibilities/Tasks (Continued) Media • Provide observations and reports to EOC. Police • Provide initial damage assessments and conditions to com- mand centers. Public, General • Provide observations and reports to EOC. Public Works • Assist in doing Initial Disaster & Life Safety Assessment for Public Works and City facilities. ATTACHMENTS 1. 2. 3. l City of Miami Spot Report. Initial Field Situation Report. Miami Situation Report. EF#20-6 CEMP March, 2005 City of Miami Initial Disaster & Life Safety Assessment Attachment 1 City of Miami Spot Report For Use by Emergency Services Field Personnel, Dispatch Centers, City Employees, Media, Gen- eral Public Provide this information IMMEDIATELY to your Dispatch or to Miami Emergency Management/ Emergency Operations Center 1. Name/Reporting Unit: 2. Location of Incident/Damage: 3. Problems/Damage: 4. Actions Taken: 5. Assistance Needed: 6. Make Special Note of: CEMP March, 2005 • Status of high life -hazard occupancies (Critical Facilities) • Fire(s), i.e., dwellings, businesses • Street/road disruptions, i.e., debris, power lines, water • Mass casualties, i.e., motor vehicle, structure collapse • Trapped victims, i.e., motor vehicle, dwellings, businesses • Hazardous materials release, i.e., fixed site, transportation • Utility -line disruptions, i.e., power lines, water mains, etc. • Need for evacuations, i.e., life -hazard occupancies • Health/medical concerns, i.e., health/medical care facilities • Crowd control, i.e., unruly, looting, etc. EF#20-7 Initial Disaster & Life Safety Assessment EF#20-8 Blank Intentionally City of Miami CEMP March, 2005 City of Miami Initial Disaster & Life Safety Assessment Attachment 2. Date: �iahri Emergency 1lfanagener � ield Situation Repo (C ty Departments), Time: Report The Following, ASAP To: ❑ Dispatch ❑ Miami EOC ❑ Other: General Information: ❑ What Has Happened: ❑ What Can Be Done About it: ❑ What Is Needed: Status of: ❑ Personnel: ❑ Equipment: ❑ Vehicles: ❑ Communication Capabilities: ❑ Facilities: Signature: CEMP March, 2005 EF#20-9 Initial Disaster & Life Safety Assessment EF#20-10 Blank Intentionally City of Miami CEMP March, 2005 City of Miami Initial Disaster & Life Safety Assessment Attachment MIAMI SITUATION REPORT Type of Incident Report # Jurisdiction Date GENERAL INFORMATION Populations Affected: Deaths: injured: Shelter Status: N/A # Open # On Standby # Homeless (Residents) # In Shelters (Residents) # Evacuees (Non Residents) GENERAL DESCRIPTION OF IMPACTED AREA STATUS OF IMPACT TO HOMES AND BUSINESSES Homes and Businesses Destroyed Major Damages (> SO%) Minor Damages (< 50%) Single -Family Dwellings Multi -Family Dwellings Industry and Other Businesses TOTAL HOMES AND BUSINESSES STATUS OF IMPACT TO THE INFRASTRUCTURE Facility or Service Description of Impact Roadways and Bridges (include traffic control and signing, etc,) Communications (telephone, radio, satellite, etc.) Health Care (hospitals, urgent care centers, clinics, etc.) Water Treatment (include water distribution systems) Waste Water Treatment Electric Utilities (include estimated days before power restored) Other (specify) STATUS OF LOCAL RESPONSE Local Emergency Declaration Level of Command Center Activation Mutual Aid on Scene Shelter Locations CEMP March, 2005 EF#20-11 Initial Disaster & Life Safety Assessment EF#20-12 Blank Intentionally City of Miami CEMP March, 2005 Emergency Function (EF) # 21 DAMAGE ASSESSMENT Purpose The purpose of this function is to conduct and coordinate, thorough damage assessment of all affected areas of the City, to determine extent of damage and restoration action to be taken. Responsible Department /Agency Primary Capital Improvement Programs & Emergency Management EF#21 Damage Assessment City of Miami Emergency Operations Center AGENCIES PRIMARY • Capital Improvement Programs • Emergency Management SUPPORT • American Red Cross • CERT/Citizen Corps • Chamber of Commerce • City Clerk • Departments, All City • Emergency Management 1 EOC • Finance • Fire/Rescue • GSA • Information Technology • Parks and Recreation • Police • Public Works • Risk Management • Specialis (as situation requires) • Utilities ATTACHMENTS REFERENCES TASKS, SEE PAGE: 3 3 6 6 6 6 6 6 6 7 7 7 7 7 7 8 8 8 8 Federal FEMA may deploy damage assess- ment teams to validate damage and determine potential extent of federal assistance. Miami -Dade County AGENCIES PRIMARY • Miami -Dade Public Works Department SUPPORT • American Red Cross • Miami -Dade Building Depart- ment • Miami-➢ade County Coopera- tive Extension Service Miami - Dade County Public Schools • Miami -Dade Department of Environmental Resources Management (DERM) • Miami -Dade Office of Emer- gency Management • Miami -Dade Transit Agency • Miami -Dude Water and Sewer Department ACTIONS • Determine: - The amount and extent of dam- age following a disaster. Hazardous areas to be secured. - Priorities for search and rescue. The status of infrastructure and critical facilities. - The assistance required from other jurisdictions. The eligibility of Presidential Declarations. • Coordinate damage assessment teams comprised of representa- tives of the local, state, and fed- eral governments to develop a pre- liminary damage assessment. The purpose of the "preliminary" dam- age assessment is to confirm the need for federal assistance (i.e., a Presidential Disaster Declaration). State AGENCIES PRIMARY • Department of Community Af- fairs, Emergency Management Division ACTIONS • Dispatch state/federal teams to: assess the overall damage to homes and to businesses; assess the overall damage to critical public facilities and services; and determine whether those dam- ages are sufficient to warrant supplemental Federal disasteras- sistance. These teams include State Assessment Teams, Initial Damage Assessment Teams, and Preliminary Damage Assess- ment Teams, City of Miami Damage Assessment Emergency Function (EF} # 21 Damage Assessment 1. Damage Assessment will begin immediately upon notification or occurrence of an emergency/di- saster. W2. All affected City of Miami departments will provide damage assessment reports to the EOC. V J 3. All City of Miami departments will be prepared to provide information regarding damage to build- ° ings, equipment, vehicles, communications, and personnel availability. 4. A timely and well managed damage assessment will demonstrate City leadership, and will enable state/federal assessment teams to do their job quickly, and maximize public assistance benefits to the City. DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY Pre -Emergency: Work with Office of Emergency Management to: • Maintain this Emergency Function (EF). • Develop and coordinate damage assessment procedures with Miami -Dade County and State EOC. • Develop system and forms for tabulating damage assessment. • Develop damage assessment teams. • Conduct damage assessment training. • Maintain pre -disaster maps, photos, and other documents. Capital Improvement • Participate in drills, exercises. Programs & • Develop emergency action checklists. Emergency Management Emergency: • When notified, report to the City EOC, Emergency Operations Center (EOC): • Staff EF #2l within the City "EOC Planning Section." - Conduct damage assessment of public and private prop- erty to determine the extent of damage. • Activate, deploy damage assessment teams. - Assign City personnel and volunteer professionals to CEMP March, 2005 EF#21 -3 Damage Assessment City of Miami Department (Continued) Responsibilities/Tasks (Continued) Capital Improvement Programs & Emergency Management ce ETt damage assessment teams based on levels of certifica- tion and expertise. Coordinate deployment of Hazard Mitigation and Recov- ery Specialists (HMRS). Send "Preliminary Damage Assessment (PDA)" reports to County EOC, • Request and coordinate structural engineers to assist in the evaluation of building safety, especially during search and rescue (SAR) operations. • Receive, record and consolidate all damage reports. Assemble damage assessment information and create visual displays and computerized GIS maps of the af- fected areas. Determine the extent of damages. This information will provide a basis for determination of actions necessary, establishment of priorities among essential actions and allocation of City resources in the disaster area during the early stages of the recovery effort. • Provide data to support Mayoral/City Council declarations of emergency and formal requests for assistance. Informa- tion to include: The extent of disaster impact on the City (description of the disaster, where the disaster struck, approximate number of people affected, demographics of the affected area). The dollar amount of damages. Any conditions that could affect the ability to carry out relief coordination. • Determine unsafe facilities. - Assess and post all damaged buildings, structures, and facilities for structural integrity and occupant safety. • Provide damage assessment data and information to EF #5. • Compile damage assessment reports and provide informa- tion on damages to the Miami -Dade County and state EOCs. • Analyze the damage assessment information to determine if the damages meet the criteria to request Federal Disaster Assistance (SBA or Presidential Declaration). • Provide appraisers to assist with damage assessment. - Arrange for appraisers to arrive at affected sites. • Coordinate damage assessments with county, state, and fed- eral agencies as appropriate. Because federal funding may be involved, and as part of the public assistance application process, state and federal damage assessment teams may want to identify and validate damaged property, define scope of repairs, and determine repair or replacement costs. EF#21 -4 CEMP March, 2005 City of Miami Damage Assessment Department. (Continued) Responsibilities/Tasks (Continued Capital Improvement Programs & Emergency Management Escort state and federal damage survey officials on in- spection of damaged areas. Develop map(s) for affected areas: * Sites are numbered on City map. * Damages are described on separate sheets of paper by numbers corresponding to numbers on maps. - Prioritize sequence of site visitations to ensure most heavily damaged areas are visited; it may not be neces- sary to visit isolated damage sites. Have City operating budget information available. Recovery Actions: Based on the damages and community development plans, provide guidance for post disaster mitigation and redevelop- ment opportunities. • Prepare Hazard Mitigation Reports. • Coordinate emergency permitting procedures. • Analyze damages from floods and make recommendations to EOC Director and Emergency Management related to the National Flood Insurance Program (NFIP). Serve as liaison to insurance industry in event of build -back issues and FEMAINFIP requirements. • Coordinate and monitor the movement and activity of con- tractors entering the City working on restoration projects. • Assist the City/County Property Appraiser with reappraisal of properties following a disaster for tax adjustments. • Activate the City's "Emergency Permitting Process." • Prepare Project Worksheets. A Project Worksheet identifies a specific damaged prop- erty or structure, defines the scope of work, and estab- lishes the cost of repair or replacement. A separate Project Worksheet is assigned to each site or project. The com- pendium of Project Worksheets comprise in total the City's Public Assistance Application (federal monies granted to repair, replace damaged or destroyed public facilities) Miami -Dade County See Box On Tab Page This Section. •O "a 0 CEMP March,2005 EF#21-5 Damage Assessment City of Miami Department (Continued) Responsibilities/Tasks (Continued) SUPPORT American Red Cross • Provide and deploy damage assessment teams to augment City damage assessment, CERT/Citizen Corps • Provide damage assessment reports. Chamber of Commerce • Provide assistance and coordination of business damage as- sessments. City Clerk • Provide historical documents to assist with damage assess- ments. Departments, All Cit • Provide damage reports. • Support damage assessment teams as appropriate. • Train and deploy personnel for damage assessment. • Provide administrative advice and support relative to prepa- ration of damage assessment forms and reports. Emergency Management / • Analyze the damage assessment information to determine if EOC the damages meet the criteria to request Federal Disaster Assistance (SBA or Presidential Declaration). • Coordinate Damage Assessment reports for submission to County/State. • Request assistance from disaster relief organizations as in- dicated from the damage assessment. • Provide liaison to /State EOC. • Gather applicable information. Finance • Identify sources for reimbursement. • Assure compliance with all provisions for financial reim- bursement. • Secure reimbursement. EF#21 -6 CEMP March, 2005 City of Miami Damage Assessment Department (Continued) Responsibilities/Tasks (Continued) Fire/Rescue • Provide damage assessments of fire -rescue buildings and equipment. • Conduct inspections and enforce fire safety regulations and laws. • Support damage assessment teams as appropriate. GSA • Support City damage assessment. • Provide damage assessments of Public Works facilities, buildings and equipment. Information Technology • Provide computer support to assemble damage assessment information and create visual displays and computerized GIS maps of the affected areas. • Use GIS to assist with quantifying impacts and damage es- timates. • Provide technical assistance and equipment to assist with damage reporting and other assessment information. Parks and Recreation • Support City damage assessment. • Provide damage assessments of parks and recreation facili- ties, buildings and equipment. • Perform post disaster damage assessment. - Perform physical inspection of recreation facilities. - Complete appropriate damage assessment forms. Police • Provide damage assessments of police buildings and equip- ment. • Support damage assessment teams as appropriate. • Provide security for damage assessment teams as needed. Public Works • Support City damage assessment. • Provide damage assessments of Public Works facilities, buildings and equipment. 1IOddfS CEMP March, 2005 EF#21 -7 Damage Assessment City of Miami Department (Continued) Responsibilities/Tasks (Continued) SUPPORT Risk Management • Receive damage assessment reports from City departments. • Assist in damage assessment of City buildings, taking pho- tos, and obtaining approval for emergency repairs. • Notify Miami -Dade County, adjusters, FEMA, insurance carriers, and others, Specialis (as situation requires) • Real Estate Agencies - Provide real estate expertise with damage assessment. • Private Sector Architects, Engineers - Assist with damage assessment and participate in post disaster structural evalu- ations. Utilities • Conduct infrastructure damage assessment of utility "life lines" (water, power, telecommunications, sewer, waste ser- vices) owned by each utility. ATTACHMENTS 1. Damage Assessment Phases & Concept of Operations Flow- chart REFERENCES The various state guidance documents are: 1. The Handbook for Disaster Assistance. 2. State of Florida CEMP Recovery Overview. 3. State of Florida CEMP Response Overview. EF#21 -8 CEMP March, 2005 City of Miami Damage Assessment Attachment 1 City of Miami Damage Assessment Phases & Concept of Operations Flowchart Emergency/Disaster Event EMA Duty Officer Notified EOC Activated. Planning Section & Units Activated CEMP March, 2005 Situation/Analysis Unit Documentation Unit 1 Damage Assessment Unit Advanced Planning Unit -� GAS Unit Phase 1 Spot Reports By Citizens, Media, Emergency Responders 911 Dispatch Centers Phase 2 Life Safety Assessment Teams Activated. They Provide Windshield Survey "First Impression": • What Has Happened? • What Is Needed? /''Phcse 3 (An Extension of the FAST Teams) Local Damage Assessment Teams (L-DATs). They Provide A "Detailed Evaluation" Of What Happened. Phase 4 State/Federal Damage Assessment Teams (S/F-DATs) EF#21 -9 Damage Assessment EF#21.10 Blank Intentionally City of Miami CEMP March, 2005 Emergency Function (EF) # 22 EMERGENCY MEDICAL SERVICES Purpose This function provides for the coordination of emergency medical services during disas- ters and for incidents involving mass casualties. Responsible Department /Agency Primary Fire/Rescue EF # 22 Emergency Medical Services City of Miami Emergency Operations Center AGENCIES TASKS, SEE PAGE' PRIMARY • Fire Rescue SUPPORT • American Red Cross • CERT/Citizen Corps • County Health Department • Hospitals • Hospital District • Medical Examiner • Other Agencies and Volunteer Organizations • Police • Private Sector Physicians, Nurses, Hospitals, Clinics • Randle Eastern and Medi-Car Ambulance Service • School District 3 5 5 5 6 6 6 7 7 7 7 7 Federal Reference: NRP ESF #S - Public Health and Medical Services Annex AGENCIES PRIMARY • Department of Health and Human Services SUPPORT • Department of Agriculture • Department of Defense • Department of Energy • Department of Homeland Security • Department of the Interior • Department of Justice • Department of Labor • Department of State • Department of Transporta- tion • Department of Veterans Af- fairs • U. S, Agency for Interna- tional Development • Environmental Protection Agency General Services Adminis- tration • U.S. Postal Service • American Red Cross ANIONS • Provides supplemental assistance in identifying and meeting the pub- lic health and medical needs ofvic- tims. This support is categorized in the following core functional areas: - Assessment of public health/medi- cal needs (including behavioral health). - Public health surveillance. - Medical care personnel. - Health/medical equipment and supplies. - Patient evacuation. - Patient care. - Safety and security of human drugs, biologies, medical devices, and veterinary drugs. - Blood and blood products, - Food safety and security, - Agriculture safety and security. - Worker health/safety. - All -hazard public health and medi- cal consultation, technical assis- tance, and support. - Behavioral health care. - Public health and medical informa- tion. - Vector control. - Potable water/wastewater and solid waste disposal. - Victim identification/mortuary ser- vices. - Protection of animal health, Miami -Dade County AGENCIES PRIMARY • Miami -Dade Fire Rescue (Divi- sion of Emergency Medical Ser- vices) SUPPORT • American Red Cross • Florida Health Care Association • Miami -Dade Consumer Services Department • Miami -Dade County Health De- partment • Miami -Dade Medical Examiners Department • Miami -Dade Office of Emer- gency Management • Miami -Dade Police Department • Municipal Fire Rescue Depart- ments • Municipal Police Departments • Public Health Trust • South Florida Hospital & Healthcare Association • Voluntary Organizations Active in Disasters ACTIONS • Provide for triage, treatment, and transportation of victims of a major emergency or disaster, • Provide assistance in the evacu- ation of victims out of the disas- ter area after an event, immedi- ate support to hospitals and nurs- ing homes, the provision of di- saster mental health services for the community and disaster re- lief workers, and the re-establish- ment of all health, medical, and social service systems. State AGENCIES PRIMARY • Florida Department of Health SUPPORT Florida: • Department of Agriculture & Consumer Services • Department of Business and Pro- fessional Regulation • Department of Children & Fami- lies • Department of Elder Affairs • Department of Environmental Protection • Department of Law Enforcement • Department of Military Affairs • Agency for Health Care Admin- istration • American Red Cross • Civil Air Patrol • Funeral Directors Association • U, S. Department of Transporta- tion ACTION& • Public health response. • Treatment, transportation ofvic- tims. • Evacuation of victims, • Assistance to hospitals and nurs- ing homes. • Mental health counseling. • Re-establishment of health, medical, and social service systems. City of Miami Emergency Medical Services Emergency Function (EF) # 22 Emergency Medical Services 1. The City of Miami will endeavor to assure the quality of care given to its citizens will be at the highest level possible. However, emergency measures to protect life and health during disasters in CO) all likelihood will be exclusively dependent upon local and area resources. Austere conditions may W limit the amount and quality of care. V 0 2. MFD will not release medical information on individual patients to the general public to ensure patient confidentiality protection 3. Appropriate information on casualties/patients will be provided to the American Red Cross for inclusion in the Disaster Welfare Information System for access by the public. RESPONSIBILITIES/TASKS PRIMARY Pre -Emergency: Work with the Office of Emergency Management to: • Maintain this Emergency Function (EF). • Maintain inventories of resources and equipment. • Participate in drills, exercises. • Develop emergency action checklists. • Maintain mutual aid agreements. Emergency: Fire/Rescue • Respond to the disaster scene with emergency medical person- nel and equipment. • Upon arrival at the scene, assume appropriate role in the Inci- dent Command System (ICS). If ICS has not been established, initiate in accordance with the Miami's emergency manage- ment system and report implementation to the EOC. • Triage, stabilize, treat, and coordinate transport of the sick and injured with area hospitals. • Establish and maintain field communications and coordination with other responding emergency teams (medical, fire, police, public works, etc.), and radio or telephone communications with area hospitals, as appropriate. - Provide early notification to the hospital radio net on po- tential mass casualty incidents. CEMP March, 2005 EF#22-3 Emergency Medical Services City of Miami Department (Continued) Responsibilities/Tasks (Continued) Fire/Rescue • Direct the activities of private, volunteer, and other emer- gency medical units, and of bystander volunteers as needed. Emergency Operations Center (EOC): Staff EF # 22 within the Miami "EOC Operations Sec- tion, Fire Operations Branch." Activate the communications links between emergency medical responders and local hospitals. • Determine condition, status of Miami medical resources. • Determine present and future need for medical resources. Determine need for additional personnel to include Multiple Casualty Incidents. - Determine coordination needed regarding special needs shelters. Examine need for medical equipment and supplies. Ascertain need for patient evacuation. • Coordinate Medical Support for shelters. • Provide personnel at special needs shelters as requested. • Provide, coordinate the following resources: ALS and BLS vehicles Paramedics EMT's Medical Equipment and Supplies Infection Control Liaison and Information - Logistical Support - Administrative Support - Clerical Support • Obtain, coordinate medical resources as requested by field incident commanders, includes: - Provision for pre -hospital and hospital emergency medical care. Assist in identification, coordination and mobiliza- tion of medical equipment, supplies and personnel. • Sources for resources can include: - Mutual aid. State and County EOC. American Red Cross. Area hospitals. Military (DMAT). Private sector physicians, nurses, hospitals, clinics. • Coordinate assistance to Medical Examiner in victim identification and mortuary services. • Establish, maintain contact with County EOC, as ap- propriate: - Provide information on damages, status of Miami EF # 22 - 4 CEMP March, 2005 City of Miami Emergency Medical Services Department (Continued) Responsibilities/asks (Continued) Fire/Rescue medical systems. - Request additional medical resources, as needed. • Provide mutual aid if requested: - Do not dispatch mutual aid until it is determined no threat exists in Miami. Recovery Actions: • Continue providing essential medical care services. • Assist Recovery Operations; Identify barriers to recovery. • Assist restoration of the area's medical care delivery capac- ity. • Support Operations to provide pre -hospital medical care and health services. Support USAR as needed. • Support DMAT as needed. • Maintain activity journal and documentation of labor, sup- plies and equipment • Document damaged apparatus and equipment. • Maintain activity journal Miami -Dade County See Box On Tab Page This Section. American Red Cross • Provides first aid centers for noncritical injuries. • Assists with coordination of needed blood, blood products, and vaccines. • Provide for feeding of medical personnel. CERT/Citizen Corps • Provide first aid support. County Health Department • Functions as the central coordinator to assure proper use of manpower, facilities and resources for the care and treatment of the sick and injured, and as public health advisor to the emergency operation as a whole. CEMP March, 2005 EF#22-5 Emergency Medical Services City of Miami Department (Continued) Responsibilities/Tasks (continued) SUPPORT • Coordinates with private sector physicians, nursing, hospi- tal and other providers to plan for coordinated response to mass casualty incident. • Planning efforts include establishing procedures for obtain- ing drug and medical supplies, and preparing a list of all County Health Department hospitals, clinics, medical care centers, Fire-Rescue/Emer- (Continued) gency Medical Services (EMS) facilities, and ambulance services to include the locations, number and qualification of staff, supplies, services, capacity, and a line of communi- cation with each facility. • Can order public health or medical interventions for the com- munity necessary because of the disaster. • Coordinates the establishment of morgues with the Medical Examiner and Fire -Rescue, Emergency Medical Services (EMS). • Provides medical care. • Resupplies field units with consumable medical supplies. • Makes assessments of hospital capabilities and damages. • May mobilize staff to provide teams to respond to mass ca- sualty incidents. Hospitals • Coordinates with Blood Bank and assist in blood procure- ment for community needs. • Participates in hospital radio net that links hospitals, Emer- gency Operations Center (EOC), fire dispatch, and Fire -Res- cue, Emergency Medical Services. • Acute care hospitals coordinates with designated download facilities when downloading noncritical patients to increase acute care capacities. Hospital District • Coordinate regional facilities. • Provides for the identification, storage, and disposition of Medical Examiner the deceased. • Administers death certificates, vital statistics, burial -transit permits. EF#22.6 CEMP March, 2005 City of Miami Emergencv Medical Services Department (Continued) Responsibilities/Tasks (Continued) Other Agencies and Volunteer Organizations • Provide First A d and Pre -Emergency Disaster Medical Care Training, • Provide person el to establish and staff emergency first Aid Stations. • Provide First id treatment, litter bearers and other ancil- lary medical assistance, including medical care transport services and of er essential supplies according to local plans and under loca direction. Police • Provide basic first -aid assistance: personnel, limited first aid equipment. Private Sector Physicians, Nurses, Hospitals, Clinics • During a disast r, qualified medical providers, non -acute care hospitals, and o tpatient clinics/facilities should be prepared to accept and t - at minor injuries, and perform triage when necessary. Randle Eastern and Medi-Car Ambulance Service • Provide transp rtation of patients from facilities in evacua- tion zones to sa e areas and shelters. School District • Provides nursing services in the School District system. 12WOddf1S CEMP March, 2005 EF#22-7 Emergency Medical Services EF#22.8 Blank Intentionally City of Miami CEMP March, 2005