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HomeMy WebLinkAboutExhibit 7Emergency Function (EF) # 12 ENERGY & UTILITIES Purpose The purpose of this function is to develop policies and procedures to be used in response to electric power outages and capacity shortages resulting from a disaster. Responsible Department /Agency Primary Public Works EF#12 Energy & Utilities City of Miami Emergency Operations Center AGENCIES PRIMARY • Public Works SUPPORT • Community Development • Disaster Equipment Vendors • Fire -Rescue • Florida Power & Light • GSA • Police • Purchasing TASKS, SEE PAGE: 3 6 6 6 6 6 6 6 `Plaina1d9R149418f1imin9tP69H oAmene...kBLciiii!S ?mimiAni f9d9iPt?'iinmmrcgm•YS$9H imoi•Rxm Federal Reference: NRP ESF #12 - Energy Annex AGENCIES PRIMARY • Department of Energy SUPPORT • Department of Agriculture • Department of Commerce • Department of Defense • Department of Homeland Secu- rity • Department of the Interior • Department of Labor • Department of State • Department of Transportation • Environmental Protection Agency • Nuclear Regulatory Commis- sion • Tennessee Valley Authority ACTIONS Maintains lists of energy -cen- tric critical assets and infra- structures, and continuously monitors those resources to identify and correct vulnerabili- ties to energy facilities, • Focal point for receipt of infor- mation on actual or potential damage to energy supply and distribution systems and re- quirements for system design and operations, and on proce- dures for preparedness, preven- tion, recovery, and restoration. • Assesses impacts. • Advise on priorities for energy restoration, assistance, and sup - Ply. • Assist with requests for emer gcncy response actions as they pertain to the Nation's energy supply, • Assist with locating fuel for transportation, communica- tions, emergency operations, and national defense. • Recommend actions to con- serve fuel and electric power. • Provide energy supply informa- tion and guidance on the con- servation and efficient use of energy. Miami -Dade County AGENCIES PRIMARY • Florida Power and Light SUPPORT • Florida Department of Trans- portation • Miami -Dade Aviation Depart- ment • Miami -Dade Department of Environmental Resources Management (DERM) • Miami -Dade General Service Administration • Miami -Dade Office of Emer- gency Management Miami - Dade Seaport Department • NUI City Gas Company of Florida • Peoples Gas Company ACTION$ • Provide support and coordination of response and recovery efforts far shortages and disruptions in the supply and delivery of elec- tricity, natural gas, and other forms of energy and fuels that impact or threaten to impact the victims of a major emergency or disaster. • Provide close coordination with private sector providers of energy and transportation fuels such as propane, diesel fuel, aviation fuel, and gasoline, J State AGENCIE PRIMARY Department of CommunityAf- fairs • Public Service Commission SUPPORT Florida: • Department of Health • Electric Power Coordinating Group • Florida Reliability Coordinat- ing Council • Industry Trade Groups and As- sociations • Nuclear Regulatory Commis- sion • Petroleum Council ACTION$ • Identify emergency energy needs. • Emergency generators. • Manpower, materials, supplies. • Coordinate with private sector energy providers. • Establish repair, restoration pri- orities. City of Miami Energy & Utilities Emergency Function (EF) # 12 Energy & Utilities 1. The Mayor/City Council may establish energy allocation and use priorities. N 2. The Mayor/City Council may establish and order energy conservation measures. W_ {) J 0 O. DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY Pre -Emergency: Work with Office of Emergency Management to: • Maintain this Emergency Function (EF). • Identify local energy systems and providers. • Establish, maintain resource inventories. • Develop database of critical facilities and whether or not they have emergency or standby power supplies. Public Works • Develop database of existing critical facility generators, noting type of fuel, quantity on hand, and generator load. • Develop database listing of reserve generators and develop pro- cedures for acquiring and deploying same with personnel to critical facilities during power failures. • Develop listing of priorities with local energy providers for use in emergency restoration services. • Develop procedures for assessing damages to local utility dis- tribution systems. • Encourage mitigation practices at utility distribution facilities to reduce the potential effects of hazards on the utility's ability to deliver energy to local users. • Participate in drills, exercises. • Develop emergency action checklists. CEMP April, 2005 EF#12-3 Energy & Utilities City of Miami Department (Continued) Responsibilities/Tasks (Continued) PRIMARY Emergency: • When notified of an emergency situation, send a represen- tative to the City EOC. • Coordinate energy activities with the appropriate tasked or- ganizations. Emergency Operations Center (EOC): • Staff EF # 12 within the City "EOC Operations Section." • Determine condition, status of City Energy systems. - Initiate damage assessment/recovery activities for local power, gas, water distribution systems. - Determine possible affected areas, structures and re- sources needed for energy restoration. • Establish contact and coordinate with Florida Power & Light (FP&L). - Request that FP&L send a regional representative to City EOC. Public Works • Coordinate with support departments/agencies, to establish priorities and develop strategies for the initial response. • Coordinate the provision of energy materials, supplies, and personnel for the support of emergency activities being con- ducted by the City EOC. • Communicate with and monitor City and utility response actions. • Maintain communication with utility representatives to de- termine emergency response and recovery needs. - Contact electric, gas, telephone, and water utilities serv- ing the emergency area to obtain information about dam- age and/or assistance needed in their areas of operation. • Determine South Florida's generating capacity expected peak loads; expected duration of emergency event, expla- nation of utilities' actions; and recommendations of local agency actions in support of the utilities. • Provide assistance to local providers in Locating and acquir- ing equipment necessary to restore local electrical and gas capabilities, and to restore the water/wastewater systems. - Coordinate Public Works equipment and personnel as required to aid in this restoration. - Procure needed resources to repair damaged energy sys- tems. Such resources could include transportation to speed system repair. - Work with local and state emergency organizations to establish priorities to repair damage to such systems. • Monitor the procedures followed by individual utilities dur- ing energy generating capacity shortages to ensure city-wide EF#12-4 CEMP April, 2005 City of Miami Energy & Utilities Department (Continued) Responsibilities/Tasks (Continued) Public Works action and communication. • Determine present and future need for Energy resources. Coordinate with the American Red Cross and Miami - Dade County EOC to identify emergency shelter power generation status/needs. - Coordinate with support agencies and other EFs with assistance in providing resources for emergency power generation, • Receive and assess requests for aid from City, county, state and federal agencies, energy offices, energy suppliers, and distributors, • Obtain, coordinate Energy resources as requested by field incident commanders. • Sources for resources can include: - Miami -Dade County EOC. - County, state and federal agencies. - Private industry. • Establish, maintain contact with Miami -Dade County EOC. - Coordinate delivery of Energy resources to affected ar- eas. • Update (through PIO) local news organizations with accu- rate assessments of energy supply, demand and requirements to repair or restore energy systems. • Inform appropriate local news organizations about generat- ing capacity shortfalls. • Maintain accurate Togs and other records of emergency re- sponses. • Draft recommendations for after -action reports and other reports as appropriate. Recovery Actions: • Coordinate the provision for resources to assist local, state and federal agencies in restoring emergency power and fuel needs. • Review recovery actions and develop strategies for meeting local energy needs. • Continue to monitor local, state and utility actions. • Coordinate restoring of energy utilities (electrical, gas, etc.) to all City buildings. Miami -Dade County EOC See Box On Tab Page This Section CEMP April, 2005 EF # 12 - 5 Energy & Utilities City of Miami Department (Continued) Responsibilities/Tasks (Continued) SUPPORT Community Development • Assist with utility restoration planning. Disaster Equipment Vendors • • Supply generators where needed. Test generators on a routine basis. Fire -Rescue • Provide mobile generator (mounted on truck). Florida Power & Light • Send a regional representative to City EOC. GSA • • • Ensure normal and emergency power supply is established for facilities that are considered essential to emergency op- erations. Coordinate the assessment of damage to and restoration of power supplies to facilities considered essential to emer- gency operations and disaster recovery efforts. Coordinate allocation of city fuels. Police • Provide security of fuel storage facilities, retail stores and distribution facilities / vehicles. Purchasing • • Identify sources and alternatives for fuel and electricity. Maintain contact with vendors and maintain a list of re- sources. EF # 12 - 6 CEMP April, 2005 Emergency Function (EF) # 13 MILITARY SUPPORT Purpose A major or catastrophic disaster may necessitate the use of the Florida National Guard and federal military resources. The use of these resources must be requested through the state Emergency Operations Center (EOC). Responsible Department /Agency Primary Police EF#13 Military Support City of Miami Emergency Operations Center AGENCIES PRIMARY • Police SUPPORT • As Needed. TASKS, SEE PAGE1 3 1a93B9&i4:dR1? 1.1BN.II€u4s�; Federal ALTHOUGH NO SPECIFIC FEDERAL EF EXISTS, ADDITIONAL ASSISTANCE MAY BE AVAILABLE THROUGH FEMA, Miami -Dade County AGENCiwS PRIMARY • Florida Department of Military Affairs • Miami -Dade Office of Emer- gency Management SUPPORT • Florida National Guard • U.S. Department of Defense ACTIONS • Support and coordinate military support (both state and federal) in response to a major emer- gency or disaster. J State AGENCIES PRIMARY • Department of Military Affairs - National Guard SUPPORT Florida: • None ACTIONS • National Guard personnel and equipment. • Coordination with active federal military units. Preposition, deploy Rapid Impact Assessment Teams. City of Miami Military Support Emergency Function (EF) # 13 Military Support 1. Military (National Guard) support to civil authority is supplemental to local efforts, and is primarily available following activation by the Governor. N W 2. The City of Miami will request military support through the Miami -Dade County Emergency Op- C.) erations Center (EOC) only when the situation is so severe and so widespread that effective re- 0 sponse is beyond the capability of City and available Mutual Aid Resources. O. c a. CEMP April, 2005 3. A military liaison will be established in the Miami EOC to facilitate coordination with responding military units. DEPARTMENT Police RESPONSIBILITIES/TASKS Pre -Emergency: Works with Office of Emergency Management to: • Maintain this EF. • Develop checklists and response plans. Emergency: • When notified of an emergency situation, report to the City EOC. • Coordinate military activities with the appropriate tasked orga- nizations. Emergency Operations Center (EOC): • Staff EF #13 within the City "EOC Logistics Section." • Determine present and future need for military support re- sources: - Identify incident sites requiring military support services. - Determine need for military support from other EOC Sec- tions, Branches, etc. • Identify staging area sites for incoming military assistance. • Requested military support tasks could include: Security (support to civilian law enforcement). Search and rescue. Urban search and rescue. EF # 13 - 3 Military Support ot a 0 a to EF#13.4 Department. (Continued) Police Miami -Dade County EOC City of Miami Responsibilities/Tasks (Continued) - Transportation. Air support. Shelter. Mass care. Medical services. Communications. Mortuary services. Civil engineering support, Manpower. Fire protection. • Request assistance through the state law enforcement mu- tual aid system as necessary. • Identify specific tasks to be performed. • Prepare written "mission assignments" to be given to the on - scene military commander. • Maintain direction & control of emergency operations. • If military units are deployed within the City of Miami: - Provide liaison to the on -scene military commander. Request their assistance in writing using "mission oriented objectives." The on -scene military commander will determine if the "mission/tasks" are within his/her capability, and will de- ploy personnel, resources accordingly. Request a military liaison to be present in the City EOC. * Remember; Civil agencies exercise no command authority over military forces. The role of military forces is to support, not supplant civil authority. • Requests for military support: Must not conflict with Department of Defense (DOD) pri- orities. Support provided should not compete with private enter- prise or the civilian labor force. - Must be within the experience and availability of the mili- tary unit(s) tasked. See Box On Tab Page This Section. CEMP April, 2005 Emergency Function (EF) # 14 PUBLIC INFORMATION Purpose Providing accurate information immediately before, during and after a disaster is very important for saving lives, minimizing damage and informing people where to go for assistance. This function describes the local organization and procedures for providing accurate information to the City's employees and the public. Responsible Department/Agency Primary Communication (PIO) EF#14 Public Information City of Miami Emergency Operations Center ALES TASKSkSEE PAGE: PRIMARY • Communications (P10) SUPPORT • American Red Cross • City Clerk • Commercial Print Media • Commercial Radio and Television Stations • Departments, All City • Emergency Alert System (EAS) • Fire -Rescue • Homeless Programs • National Weather Service • NET • Police 5 6 6 6 6 6 6 6 6 6 7 Federal Reference, NRP ESF #15 - External Affairs Annex and the Public Affairs Support Annex AGENCIES PRIMARY • Department of Homeland Security/Emergency Pre- paredness and Response/ Federal Emergency Man- agement Agency SUPPORT • All ACTIONS • Ensures that sufficient federal assets are deployed to the field during a po- tential or actual Incident of National Significance to provide accurate, co- ordinated, and timely information to affected audiences, including govern- ments, media, the private sector, and the local populace. • Engages with State, local, and tribal authorities as soon as possible during an actual or potential incident to syn- chronize overall incident communi- cations to the public to include: - Delivery of incident preparedness, health, response, and recovery in- structions to those directly affected by the incident. - Dissemination of incident informa- tion to the general public. • Establishes a Joint Information Cen- ter (JIC) to provide a supporting mechanism to develop, coordinate, and deliver information and instruc- tions to the public related to: - Federal assistance to the incident - affected area. - Federal departmental/agency re- sponse. National preparations. Protective measures. - Impact on nonaffectcd areas. Federal law enforcement activities. l Miami -Dade County ACMICIEI PRIMARY • • Miami -Dade Office of Emer- gency Management SUPPORT • Miami -Dade Department of Communications • Miami -Dade Fire -Rescue De- partment (MDFRPIO) • Miami -Dade Parks and Recre- ation Department PIO • Miami -Dade Police Depart- ment PIO • Miami -Dade Public Works Department PIO • Miami -Dade Transit Agency PIO • Miami -Dade Water and Sewer ' Department PIO Prepare, coordinate, and dissemi- nate information regarding major emergencies and disasters to the general public through various forms of media. TI It MswER CENTER PRIMARY • Team Metro SUPPORT • Mimi -Dade Corrections De- partment • Miami -Dade Department of Communications • Miami -Dade Office of Emer- gency Management • Switchboard of Miami ACTIONS • Provide communication with the general public: answer inquiries; monitor, and analyze the types of calls being received; monitor the information being given to the pub- lic. State AGENCIES PRIMARY • Department of Community Af- fairs SUPPORT Florida: • Department of Business and Pro- fessional Regulation • Department of Commerce • Department of Elder Affairs • Department of Environmental Protection • Department of Health • Department of Labor & Employ- ment Security • Department of Law Enforcement • Department of Management Ser- vices • Department of Transportation • Governor's Press Office ACTIONS • Dissemination of information to public through news media, to include: - Overview of state situation. - State response, recovery ac- tions. - Data that will benefit affected communities. • Activation and staffing of the "Florida Emergency Informa- tion Line." • Activation, use of state "Emer- gency Alert System." City of Miami Public Information Emergency Function (EF) # 14 Public Information N W 2. The City of Miami will coordinate emergency information releases with Miami -Dade County Emer- JV gency Operations Center (EOC), and state/federal agencies. a3. The Public Information Officer through the City Manager and/or EOC Manager: • Manages all aspects of emergency public information. • Supervises City of Miami EOC Media Center. 1. It is the goal of the City of Miami to release timely and accurate emergency information to the public in a cooperative manner with the media. DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY Pre Emergency: • Maintain this Emergency Function (EF). • Conduct hazard awareness programs. • Develop and deliver public education preparedness programs. • Prepare emergency information and instructions for release during emergencies. • Develop, maintain system to release timely emergency in- formation and instructions. • Coordinate and maintain a working relationship with the me - Communications (PIO) dia; particularly those who will disseminate emergency in- formation to the public. - List and maintain available media resources (call letters, names, addresses, and telephone numbers) that will dis- seminate emergency information to the public. • Establish a means to monitor and respond to rumors. • Designate an information center that will be the single, offi- cial point of contact for the media during an emergency. • Develop Rumor Control Procedures. • Ensure ability to provide emergency information/instructions to hearing impaired and non-english speaking populations. • Participate in drills, exercises. • Develop emergency action checklists. CEMP Aprll, 2005 EF # 14 - 3 Public Information City of Miami Department (Continued) Communications (PIO) Responsibilities/Tasks (Continued) Emergency: When notified, report to the City EOC or incident scene as appropriate. Emergency Operations Center (EOC): Staff the "Public Information Officer" position within the City EOC "Command Staff' Section. - Brief EOC management and staff on procedures/rules to release public information. • Secure a "Press Conference Room" in the EOC build- ing, but away from the actual EOC activities. • Assist with the dissemination of warning and emergency instructions. - Request activation of the EAS and NOAA Radio sys- tems as required. • Keep City Manager, departments and staff informed of developments relating to approaching severe weather systems. • Prepare official emergency public information: - Gather information. - Verify information for accuracy. - Monitor media reports. • Provide emergency public information; Coordinate re- leases to public: Inform the public about disaster damage, restricted areas, actions to protect and care for companion ani- mals, farm animals, and wildlife, and available emer- gency assistance. - Issue official emergency instructions and informa- tion to the public through all available means. Issue evacuation order(s) to media when directed by EOC. - Release information regarding curfews, as they may be ordered by the City Manager. Provide information regarding distribution points for potable water and/or ice; Update the residents as to the quality of the water supply and stress the pos- sible negative effects of drinking contaminated wa- ter; Provide information to the media (especially ra- dio stations) and Channel 9 about the quality of the EF#14-4 CEMP AprII, 2005 City of Miami Public Information Department. (Continued) Communications (PIO) Miami -Dade County American Red Cross CEMP Apr11, 2005 Responsibilities/Tasks.. (Continued); water supply and the location of distribution points for potable water and/or ice, following a disaster. • Establish communication links with local media. Maintain direct media telephone and facsimile machine (FAX) numbers, to assure a method of communicating with them in the event of a failure in the media FAX network. Maintain Email addresses to assure a method of commu- nicating with them in the event of a failure in the media FAX network. Provide releases of information to the media, throughout disaster, of City government activities to assure residents that City is mobilizing to respond to disaster. Develop a flyer with information of importance and mass produce them on copier - for distribution to City workers in the field (police officers, firefighters, debris removal per- sonnel, damage assessment team, etc.) • Respond to media inquiries. • Activate the Rumor Control Center. • Monitor and respond to rumors. • Schedule news conferences. • Designate an information center where media representa- tives can be briefed, compose their news copy, and have tele- communications with their newspaper or station. • Establish, maintain contact with Miami -Dade County EOC: - Coordinate emergency information efforts. - Participate in, coordinate with Miami -Dade County Joint Information Center. • Maintain documentation: clip articles, log, and maintain list of releases sent. • Provide technical support to access City's TV cable system. • Approves PIO news releases. - In the absence of the City Manager, news releases can be approved by the EOC Manager. See Box On Tab Page This Section. • Assist with emergency information dissemination. EF#14.5 Public Information City of Miami Department (Continued) Responsibilities/Tasks (Continued) SUPPORT City Clerk • Provide pre-recorded phone information. Commercial Print Media • Assist with emergency information dissemination. Commercial Radio and Television Stations • Assist with emergency information dissemination. Departments, All City • All emergency management related news releases emanat- ing from other departments during the disaster and post -di- saster time period will be pre -approved by the Emergency Operations Center. Emergency Alert System (EAS) • • Provide periodic tests of the emergency alert system. Activated by EOC to disseminate emergency information and instructions to the public. Fire -Rescue • • Serve as, or assist EOC Public Information Officer (PIO). Coordinate press releases and other information with City EOC. Homeless Programs • Disseminate emergency information and instructions. National Weather Service • Activate NOAA Weather Radio Network as dictated by situ - ation. NET • Inform program participants of City CEMP, emergency pre- paredness, etc, EF#14-6 CEMP Aprl, 2005 City of Miami Public Information Department (Continued) CEMP April, 2005 Pollee Respansibilitiesffasks (Continued) • Provide information to command centers for distribution to the media. • Answer questions from citizens. • Establish liaisons with local media and community groups to assist in information distribution. • Serve as, or assist EOC Public Information Officer (PIO). • Coordinate press releases and other information with City EOC. 0 EF # 14 - 7 Public Information EF # 14 - 8 Blank Intentionally City of Miami CEMP April, 2005 Emergency Function (EF) # 15 VOLUNTEERS & DONATIONS Purpose The purpose of this function is to define the local procedures for the use of volunteer resources (personnel and services) and to define the local procedures for receipt, storage, and delivery of donated goods and services. Responsible Department /Agency Primary Parks and Recreation EF#15 Volunteers & Donations City of Miami Emergency Operations Center AGENCIES. TASKH SEE E: PRIMARY • Parks and Recreation 3 SUPPORT • American Red Cross • CERT/Citizen Corps • Chamber of Commerce • Churches • City Attorney • City Manager • Civic Organizations • Employee Relations Department • Finance • GSA • Neighborhood Enhancement Team (NET) Program • Police • Public Works • Risk Management 6 6 6 8 8 8 8 8 8 8 8 9 9 9 Federal Reference: NRP Volunteer and Donations Management Support Annex AGENCIES PRIMARY • Department of Homeland Security/Emergency Pre- paredness and Response/ Federal Emergency Manage- ment Agency SUPPORT • Department of State • Department of Transporta- tion • General Services Adminis- tration • Corporation for National and Community Service • National Voluntary Organi- zations Active in Disaster ACTIONS Donated Goods Management • Assistance in establishing a Dona- tions Coordination Team, a Dona- tions Coordination Center, and a donations staging area and ware- house, • Development of a Donated Goods Facility Management Plan. • Technical and managerial support. • A national network of information and contacts to assist donations specialists in the field, • • Communications support as neccs • -- sary. • Volunteer Management • Assistance in establishing aVoiun- teer Coordination Team and a Vol- unteer Reception Center. • Technical and managerial support. • A national network of information and contacts to assist volunteer management specialists working in the field, • Communications support as neces- sary. Miami -Dade County AGENCIES PRIMARY • Miami -Dade Voluntary Organi- zations Active in Disasters SUPPORT • Adventist Community Services • Camillus House • Catholic Charities • Daily Bread Food Bank • Hands On Miami • Lutheran Ministries • Miami -Dade Office of Emer- gency Management Neighbors 4 Neighbors • Salvation Army • South Florida Food Recovery • United Way of Miami -Dade County ACTIONS • Coordination of the receipt of offers and the request for vol- unteer services and donated goods. • Recruit and train volunteers from the community. State AGENCIES PRIMARY • Florida Commission on Commu- nity Service SUPPORT Florida: • Department of Elder Affairs • Department of Health Adventist Community Services American Red Cross Associated Industries • Association of Volunteer Centers • Christian Disaster Response • Church World Service • Jaycees • Interfaith Networking in Disas- ter • Salvation Army • United Way • Voluntary Organizations & Do- nations - Second Harvest Food Bank ACTIONS • Inventory and data base of ser- vices and goods (state informa- tion network). • Facilitation of volunteers and donations to areas of need (state coordination group). • Coordination of - Donations hot line. - Regional relief center(s), - Staging aroa(s). - Liaisons for volunteer/dona- tion groups. • Identify & address unmet needs. City of Miami Volunteers & Donations Emergency Function (EF) # 15 Volunteers & Donations 1. Volunteers will be utilized as required in disaster response actions necessary to relieve human suf- fering. N W ▪ 2. Volunteers will assume responsibility for following the instructions of the supervisors and adhere ✓ to the safety precautions as provided to them. Miami does not accept responsibility for "risk tak- J 0 ing" and negligent actions by the volunteers. a 3. All volunteers must be "self sustained" with food, water and shelter. 4. Miami will coordinate with the Miami -Dade County Emergency Operations Center and the State of Florida Relief Center to assure the expeditious delivery of donated goods to the affected area(s) and individuals. DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY Pre -Emergency: Volunteers • Develop a City volunteer management plan for coordinating the influx of volunteers offering their services to Miami in time of disaster. Include provisions for referring needed services to appropriate EF(s) for consideration. Coordinate planning with other participant organizations. Parks and Recreation • Develop formal process to register volunteers as "agents for the City." • Develop procedures for coordinating assignment of non -emer- gency personnel with the deployment of volunteer groups to prevent duplication of services. • Develop procedures for assisting other agencies with job de- scriptions and personnel management policies related to the deployment of volunteer groups/persons. Donations • Develop a City plan for the management of donations. Co- ordinate plan development with the county and state dona- tions management plan. • Develop procedures for receiving, storing, sorting and dis- tributing donated goods. CEMP April, 2005 EF#15-3 Volunteers & Donations City of Miami Department. (Continued) Responsibil itiesITasks (Continued) Parks and Recreation • Train personnel in establishment of donations management group during major disasters. • Coordinate with Employee Relations Department to set up personnel requirements for donations management sites. • Develop procedures for tasking Public Works and other De- partments to secure warehouse space and transportation re- sources. • Develop procedures and policies for disseminating infor- mation to the general public (through the PIO), and to the various law enforcement agencies regarding routing infor- mation, types of material needed, etc. • Coordinate with the Finance Department to develop pro- cedures and policies for accepting special types of dona- tions (i.e., cash, perishable materials, etc.). - Utilize the existing City procedures for receiving cash donations, as appropriate. • Plan and coordinate with V.O.A.D. Emergency: Volunteers • When notified of an emergency situation, report to the City EOC, if appropriate. • Provide information to the media (through the PIO) con- cerning the proper method(s) of offering services to disas- ter victims in Miami, should be developed. • Implement procedures to track offers and their status. • Establish reception facilities for registration of volunteers. • Screen, evaluate, and assign volunteers. • Ensure volunteers are self -sustained with food, water, and shelter. • Provide other EFs with periodic updates concerning offers received. When an EF requests services offered by volun- teers, implement procedures to arrange for the deployment of personnel to areas where need exists. Donations • When notified of an emergency situation, report to the City EOC, if appropriate. • Implement the City Donated Goods Management Plan, which involves the following: - The issuance of press releases describing what is needed and what is not needed, as well as procedures for prop- EF#15-4 CEMP April, 2005 City of Miami Volunteers & Donations Department (Continued) Parks and Recreation Responsibilities/Tasks (Continues!)... erly packaging, labeling, and transporting donated goods to Reception Centers. Additionally, the preference for cash donations as opposed to in -kind donations should be stressed. - The activation of the Donations Branch at the EOC and various other operating locations as dictated by the situa- tion, - The establishment of a Donations Management Center out- side the affected area, as well as staging areas for use in managing the deployment of needed goods. • Coordinate transportation requirements for incoming dona- tions, including: - The relaying of information to rest areas and weigh sta- tions concerning routing information and the acceptance or rejection of certain types of donated goods. The placement of signs indicating routes to the reception center and/or staging areas. - The passage of designated goods for direct delivery to af- fected areas. • Task Public Works/Procurement to secure warehouse space at sites near disaster area. Arrange for security of site (through EOC Police Branch), traffic control, etc. • Request county and state EOCs to activate the 1-800 number for use in managing donated goods flow (if necessary). Emergency Operations Center (EOC): • Staff EF #15 within the City "EOC Logistics Section." General Actions • Assess the need for health care, food, water, ice, transporta- tion and other basic supplies/services. • Setup one or more collection/distribution centers in each NET service area. Set up one or more central distribution site(s) for donated goods. Set up one or more assembly sites for volunteers from out- side the City. Inform the community about the locations and availability of goods and services through the EOC; Coordinate with EF 14. • Distribute donated goods at NET service sites • Collect donated goods and volunteer services at NET service sites with the help of volunteers and City employees CEMP April, 2005 EF#15-5 Volunteers & Donations City of Miami Department (Continued). Responsibilities/Tasks (Continued) Parks and Recreation • Provide staging areas at recreation centers and parks. Volunteers • Implement procedures to solicit, register, screen, receive, and deploy local volunteers. • Determine present and future need for volunteer resources. • Obtain and coordinate volunteer resources as requested by field incident commanders. • Sources for resources can include: Red Cross. Salvation Army. United Way. Churches, and their affiliations. General public. - Pre-existing volunteer organizations. • Coordinate with Miami -Dade County EOC (EF 15), when necessary, for the influx of volunteer help offered in after- math of a disaster. Donations • Provide coordination of donations with the appropriate tasked organizations. • Determine present and future needs for donated goods (type and approximate numbers). • Develop information for public distribution (through PIO) describing items needed, where to send them, etc. Relay to PIO and the various law enforcement agencies. • Through the Public Informatiop Officer disseminate infor- mation to ensure that offers are not inappropriate to needs. • Periodically update public information concerning needed items, etc. • Receive offers of donated goods and services; Match of- fers to needs. • Coordinate delivery system to affected population. - Request transportation resources from EF #1 and Mi- ami -Dade County EOC to facilitate the movement of needed items to staging areas or into the disaster area. As goods arrive, provide periodic listings for distribution to EOC Section Chiefs and Branch Coordinators so they will know what is available through the system. Respond to inquiries from other EOC Branches and Units regarding availability of certain items. Coordinate with Miami -Dade County EOC (EF 15), when necessary, for the influx of donated goods offered in after- math of a disaster. EF#15-6 CEMP April, 2005 City of Miami Volunteers & Donations Department (Continued) Responsibilities/Teaks (Continued) Parks and Recreation • Coordinate activities with the county and state EOCs if nec- essary. • Implement procedures for disposing of unneeded or unus- able items. • Manage cash donations received by City Government. (Fi- nance Department) • Implement cash management policies/procedures to insure accountability for all cash donations received by the City during the disaster. Recovery Actions: • Continue to assess the need for recovery goods and services. • Continue to monitor and report needs to EOC. • Coordinate delivery of donated goods into and out of the central distribution center. • Continue to inform the community about the locations and availability of goods and services through the EOC. • Continue to distribute donated goods at NET service sites. • Continue to collect donated goods and volunteer services at NET service sites with the help of volunteers and City em- ployees. Miami -Dade County See Box On Tab Page This Section. American Red Cross • Provide food, water and shelter (as applicable) for the vol- unteer workers. CERT/Citizen Corps • Staff assigned locations as needed. • Provide volunteers to assist in response and recovery involv- ing donated goods and services. Chamber of Commerce • Provide volunteers to assist with donated goods and services. .WOddflS CEMP April, 2005 EF#15-7 Volunteers & Donations City of Miami F•* IX 0 hi, CL CO Department (Continued) Responsibilitlesrrasks (Continued) Churches • Provide volunteers to assist in response and recovery in- volving donated goods and services. City Attorney • Provide criteria for the lawful use of volunteers for the pub- lic good. City Manager • Assign non -emergency City personnel to assist with the man- agement of donated items. Civic Organizations • Provide volunteers to assist in response and recovery in - volving donated goods and services. Finance Department • Receive and manage cash donations. Employee Relations Department • Assist with the recruitment and organization of volunteer resources. GSA • Store goods for disbursement. • Assist with distributing donated goods. • Provide signage indicating routes to warehouses, reception centers staging areas, or other locations. • Locate and secure warehouse space for donated goods and transportation resources for the movement of needed goods to affected areas. Neighborhood Enhancement Team (NET) Program • Assist with the collection and distribution of donated goods and volunteer services to meet the needs of citizens follow - ing disaster. • Provide the Volunteers and Donations requested by the EOC. EF#15.8 CEMP April, 2005 City of Miami Volunteers & Donations Department (Continued) Responsibilities/Tasks (Continued) • NET Administrators: SUPPORT Neighborhood Enhancement - Assess the needs for Volunteers and Donations within his/ Team (NET) Program her NET service area and report such needs to the NET (Continued) Coordinator at the EOC on a daily basis throughout the response period. • NET service centers: - Serve as collection centers for donations of goods and volunteer services from sources within the neighborhoods. - Serve as the neighborhood level distribution centers for donated goods and volunteer services. • Identify a prioritized list of tasks for volunteers to perform. • Coordinate with command centers regarding donated sup- plies or money. Police • Assist in distribution of donated goods. • Provide routing information to incoming donated goods car- riers. • Provide security and traffic control at donated goods ware- houses and staging areas. • Contact the business community to provide donations. • Store goods for disbursement. • Assist with distributing donated goods. Public Works • Provide signage indicating routes to warehouses, reception centers staging areas, or other locations. • Locate and secure warehouse space for donated goods and transportation resources for the movement of needed goods to affected areas. • Provide information as to safety precautions and personal Risk Management protective equipment (in accordance with OSHA standards and guidelines) are to be followed by the volunteers (i.e., use of boots, goggles, gloves, dust masks, etc.). CEMP April, 2005 EF#15-9 Volunteers & Donations EF#15-10 Blank Intentionally City of Miami CEMP April, 2005 Emergency Function (EF) # 16 LAW ENFORCEMENT & SECURITY Purpose This function provides for the timely and coordinated efforts of law enforcement person- nel for public safety and protection. Activities which relate to curfew, traffic control, crowd control, security and other extra -ordinary law enforcement functions are necessary to provide for the public's safety and welfare within a disaster environment. Responsible Department/Agency Primary Police EF#16 Law Enforcement & Security City ofMialni Emergency Operations Center AGENCIES PRIMARY • Police SUPPORT • CERT/Citizen Corps • GSA • Public Works n�ars�a �a�ara��r�, TASKS SEE PAGE;, 3 5 5 6 g5q}ii6469$a€4¢xi&Sx99i@wfi4§S}:„i#°99 Federal Reference: NRP ESE #16 - Public Safety and Security Annex AGENCIES PRIMARY • Department of Homeland Se- curity • Department of Justice SUPPORT • Department of Agriculture • Department of Commerce • Department of Defense • Department of Energy • Department of Homeland Se- curity • Department of the Interior • Department of Juatice • Department of Veterans Af- fairs • Environmental Protection Agency • National Aeronautics and Space Administration • Social Security Administra- tion • U.S. Postal Service • • ACTIONS • Coordinates and provides support to state and local authorities to include non-investigative/non- criminal law enforcement, public safety, and security capabilities and resources. Assess public safety and security needs, and respond to requests for federal resources and planning/ technical assistance. Supports incident management requirements including force and critical infrastructure protection, security planning and technical assistance, technology support, and public safety in both pre -in- cident and post -incident situa- tions, Miami -Dade County AGENCIES PRIMARY • • Miami -Dade Police Depart- ' ment SUPPORT • Aventura Police Department • Bat Harbor Police Department • Bay Harbor Police Department • Biscayne Park Police Depart- ment • Coral Gables Police Depart- ment • • El Portal Police Department • Florida City Police Department • Golden Beach Police Depart- ment • Hialeah Police Department • Homestead Police Department • Indian Creek Village Police Department • Key Biscayne Police Depart- • ment • Medley Police Department • Miami Police Department • Miami Shores Police Depart- ment • Miami Springs Police Depart- ment • North Bay Village Police De- partment North Miami Beach Police Department North Miami Police Department Opa-Locke Police Department South Miami Police Department Surfside Police Department Sweetwater Police Department Virginia Gardens Police Depart- ment West Miami Police Department ACTIONS Provide and coordinate the human, technical, equipment, facility, ma- terials and supplies resources of, or obtainable by, Law Enforcement agencies to support the security needs of municipal, local, state and federal governments, and voluntary organizations during a major emer- gency or disaster. Coordination of traffic, crowd con- trol, security at shelters, curfew enforcement, and the protection of critical facilities. State AGENCIES PRIMARY • Florida Department of Law En- forcement SUPPORT Florida: • Department of Agriculture & Consumer Services - Division of Law Enforcement • Department of Business and Pro- fessional Regulation - Division of Alcoholic Bever- ages and Tobacco Department of Corrections Department of Environmental Protection - Park Patrol • Department of Highway Safety and Motor Vehicles - Division of Highway Patrol • Department of Lottery - Division of Security • Department of Military Affairs - National Guard • Department of Transportation - Division of Motor Carrier Compliance • Florida National Guard • Florida Fish & Wildlife Con- servation Commission - Marine Enforcement - Inland Enforcement • Sheriffs Association ACTIONS • Maintenance of mutual aid systems. • Deployment of state person- nel and equipment to support local law enforcement agen- cies. • Use of National Guard in se- curity missions, • Upon request and approval by the Governor, can assist Po- lice Department with crowd and traffic control, security patrolling, establishing road- blocks, directing traffic, pro- tecting key facilities, and other related law enforcement tasks. City of Miami Law Enforcement & Security Emergency Function (EF) # 16 Law Enforcement & Security The Miami Police Department will exercise lawful authority to save lives and property, enforce laws, and enforce emergency orders and regulations during emergencies/disasters. N W_ C3 J 0 a DEPARTMENT RESPONSIBILITIES/TASKS Pre -Emergency: Work with Office of Emergency Management to: • Maintain this Emergency Function (EF). • Maintain inventories of resources and equipment. • Participate in drills, exercises. • Develop emergency action checldists. • Develop procedures and policies for use in dealing with civil IX disorders, terrorist activity, and other law enforcement-inten- Qsive emergencies. NM a Police Develop, maintain mutual aid agreements. Emergency: • When notified of an emergency situation, send response teams/ personnel, equipment, and vehicles to the emergency scene or other location, as appropriate. - Maintain law and order. • Identify an Incident Commander (IC) and establish an Incident Command Post (ICP) if appropriate; assigns appropriate per- sonnel to IC staff. • Perform IC duties at the emergency scene, if appropriate. • Notify the EOC of the situation, if the original notification did not come from the EOC. CEMP April, 2005 EF#16-3 Law Enforcement & Security City of Miami Department (Continued) Responsibilities/Tasks (Continued) Police • Send Police Chief or designee to the City EOC, when the EOC has been activated during an emergency. • Manage law enforcement resources and direct law enforce- ment field operations. Duties may include: Enforce emergency orders. Provide mobile units for warning operations. Augment emergency communications. Direct and control traffic during emergency operations. - Crowd control. - First aid. Search and rescue. Support damage assessment activities. Deploy personnel to provide security for emergency teams (Fire and EMS) operating in hostile or potentially hostile environments. Provide security to key facilities: incident sites, critical facilities, damaged property, mass care/shelter sites and staging areas. Provide security in the area affected by the emergency to protect public and private property. Evacuation: * Assist in the evacuation of people at risk in and around the emergency scene. * Provide security, patrol evacuated areas. * Control access to the scene of the emergency or the area that has been evacuated. Support other public safety activities as required. Request assistance through the state law enforcement mutual aid system as necessary. • Hazardous Materials Response: Law Enforcement units responding to a hazardous ma- terial incident will ensure that they have a full under- standing of the Incident Commander's assessment of the situation and that they take full and proper precau- tions to protect themselves. - Only personnel having proper training and equipment should be deployed to a hazardous material incident. Emergency Operations Center (EOC): • Staff EF #16 in the City EOC "Operations Section." • Coordinate response to identify incident sites requiring law enforcement and security services. • Ensure the operation of police dispatch and reporting sys- tems. - Provide alternate communication links if necessary. EF#1B-4 CEMP Apr11, 2005 City of Miami Law Enforcement & Security Department (Continued) Police Responsi bilitlesJTasks (Continued) • Determine condition and status of City law enforcement re- sources. • Determine present and future need for law enforcement, se- curity and other on -scene resources. • Coordinate activities with the National Guard, state law en- forcement personnel, and/or federal military officials if such organizations are providing support in affected areas. • Organize and direct law enforcement activities. • Ensure public safety and welfare are being implemented through such actions as: - Evacuation. - Crowd control. - Traffic control. - Property protection. Security at designated facilities. Incident perimeter control. • Support damage assessment activities. • Coordinate security for: - City facilities. - Evacuated areas. - Supply distribution points. • Respond to mutual aid requests of other jurisdictions if re- quested. - Do not dispatch mutual aid until it is determined no threat exists in Miami. Miami -Dade County See Box On Tab Page This Section. CERT/Citizen Corps • Provide neighborhood watch. • Assist with traffic control as requested. • Report zone status. GSA • Provide signs and other traffic control devices to support traf- fic control operations. • Deploy personnel to erect traffic barricades, traffic cones and signs as per prearranged plans or as requested. • Provide manpower, vehicles, equipment in support of police as requested. C eti 113 0 CEMP April, 2005 EF#16-5 Law Enforcement & Security re 0co a Department (Continued). Public Works City of Miami Responsibilities/Tasks (Continued) • Provide signs and other traffic control devices to support traffic control operations. • Deploy personnel to erect traffic barricades, traffic cones and signs as per prearranged plans or as requested. • Provide manpower, vehicles, equipment in support of po- lice as requested. EF#16.6 CEMP April, 2005 Emergency Function (EF) # 17 ANIMAL PROTECTION Purpose The purpose of this function is to identify, manage, and organize the response of resources needed for the care and disposition of domestic pets, livestock, wildlife, and exotic ani- mals following a significant emergency, and to coordinate emergency response and relief assistance with county, state and federal agencies. Responsible Department /Agency Primary Police City ofMiami Emergency Operations Center EF#17 Animal Protection �d AGENCIES PRIMARY • Police SUPPORT • CERT/Citizen Corps • Fire -Rescue TASKS, SEEPAGE 3 4 4 Federal Reference: NRP ESF #8 - Public Health and Medical Services Annex AGENCIES PRIMARY • Department of Health and Hu- man Services SUPPORT • Department of Agriculture • Department of Defense • Department of Energy • Department of Homeland Secu- rity • Department of the Interior • Department of Justice • Department of Labor • Department of State • Department of Transportation • Department of Veterans Affairs • U. S, Agency for International Development • Environmental Protection Agency • General Services Administra- tion • U.S. Postal Service • American Red Cross ACTIONS • Provides supplemental assis- tance in identifying and meet- ing the public health needs to include: - Needs assessment, - Vector control. - Protection of animal health. - Veterinary services. 11 Miami -Dade County AGENCIES PRIMARY • Miami -Dade Police Depart- ment SUPPORT • Adopt a Pet • American Red Cross • ASPCA • Kennel Club • Miami -Dade County Animal Control • Miami -Dade County Coopera- tive Extension Service • Miami -Dade County Health Department • Miami -Dade County Humane Society • Miami -Dade Office of Emer- gency Management • Miami Metro Zoo • Voluntary Organizations Active in Disasters ACTIONS • Provide and coordinate the hu- man, technical, equipment, fa- cilities, materials and supply re- sources of, or obtainable by, ESF #17 agencies to support the emergency care of animals by municipal, local, state and fed- eral governments, and volun- tary organizations during an emergency or disaster. • Support may include emer- gency medical care, evacuation, rescue, temporary confinement, shelter, food, and water, and the identification and return to ani- mal owner. • Coordination may also involve diagnosis, prevention and con- trol of diseases, and the disposal of dead animals. State PRIMARY • Florida Department of Agriculture & Consumer Services SUPPORT Florida: • Department of Environmental Pro- tection - Marine Patrol • Department of Health • Department of Management Ser- vices - Division of Communications Game and Freshwater Fish Com- mission University of Florida - Institute of Food and Agriculture Sciences, Cooperative Exten- sion Service FLORIDA VOLUNTEER RE- SOURCES: • Animal Control Association • National Animal Care Support Agencies • State and Local Animal Care Sup- port Agencies • Veterinary Medical Association • ACTIONS • Coordination of animal: - Evacuation, relocation, Emergency medical care, Water, food, shelter, medi- cal supplies, - Public information. - Rescue, capture efforts. - Disease identification pre- vention, and control. - Reunite with owners sys- tem. City of Miami Animal Protection Emergency Function (EF) # 17 N LU 2. Priorities will be directed toward animal care functions after human needs are met. V J 0 CEMP April, 2005 1. In the interest of public health and safety, the City of Miami will identify and attempt to meet the care and emergency needs of animals following emergencies, disasters. DEPARTMENT Police RESPONSIBILITIES/TASKS Pre -Emergency: • Maintain this Emergency Function (EF). • Prepare a resource list that identifies the agencies/organizations that are responsible for providing the supplies (medical, food, and other necessary items) needed to treat and care for injured and sick animals during large-scale emergencies and disasters. Liaison with Miami -Dade County EOC on animal evacuation and shelter plans. • Maintain inventories of resources and facilities. • Participate in drills, exercises. • DeveIop emergency action checklists. Emergency: • When notified of an emergency situation, send a representative to the City EOC, if appropriate. Emergency Operations Center (EOC): • Staff EF #17 within the City EOC "Logistics Section." • Assess and prioritize animal service emergency needs; coordi- nate with other EOC Sections and Branches. • Identify local facilities and resources available for animal con- cerns. EF#17-3 Animal Protection 0 a 0. Vf, Department (Continued) Police City of Miami Responsibilities/Tasks (Continued) • Establish, maintain contact with Miami -Dade County EOC: - Provide information on need for animal care services, facilities. Request animal care resources, as needed. • Provide public information about emergency/disaster con- siderations for animals. • Coordinate animal related advisories with Health Depart- ment. - Provide information and/or services for the disposal of dead animals. Miami -Dade County See Box On Tab Page This Section. CERT/Citizen Corps • Assist EOC EF when activated. • Provide status/info of assigned zones Fire -Rescue • Communicate with animal control regarding loose domes- tic or wild animals. EF#17.4 CEMP April, 2005