The URL can be used to link to this page

Home My WebLink AboutExhibit 4CITY OF MIAMI OFFICE OF EMERGENCY MANAGEMENT City of Miami Annex I: Mitigation Annex I Mitigation A. GENERAL. Mitigation efforts include activities that will prevent or reduce the impact of emergency/ disaster results on people, property and environment. Efforts include building codes, land use planning, training and educa- tion, structural and non-structural safety measures. Federal policies require a formal mitigation program implementation plan any time an area is subject of a Presidential Disaster Declaration and federal disaster monies are received. This program requires: • Working knowledge of related federal regulations, guidelines, reports. • Significant follow through for the duration of the recovery phase. • Ability to implement this structure during emergencies. • Ability to effectively manage the system during the response and recovery phases. Philosophically, there are three things we can do to mitigate. We can: 1. Act on the hazard (the cause of the emergency). 2. Act on the people (the population effected by the emergency). 3. Act on the interaction between the hazard and the people. Mitigation activities may be undertaken before a hazard event or afterwards. Pre -event mitigation activities are highly desirable, since the period immediately following a hazard event is often a difficult one in which to make mitigation decisions. If put in place soon enough, these activities can sometimes reduce the dam- age caused by the next event. Also worth noting is mitigation can break the cycle of repeated destruction resulting from hazard events. Mitigation typically is a difficult, long-term task, but is well worth the effort. B. LOCAL MITIGATION STRATEGY. To receive federal mitigation funds, Miami maintains a City Local Mitigation Strategy (LMS) Program. The LMS serves as a tool for directing ongoing efforts of the City to reduce community vulnerability to the impacts of identified natural and man-made hazards. The ultimate objectives of the LMS are to: • Improve the City's resistance to damage from known natural, technological, and societal haz- ards; • Place the City in a position to compete more effectively for pre- and post disaster mitigation funding; • Reduce the cost of disaster at all levels; and • Speed community recovery when disasters occur. C. POLICY. I. It is the policy of the City of Miami to support mitigation activities to eliminate or reduce disaster damages and to coordinate recovery efforts with long term development and hazard mitigation plans of the City. CEMP I - 3 April, 2005 Annex I: Mitigation City of Miami This is done a number of ways, including, but not limited to, the land use planning process and the enforce- ment of existing codes, enhancement of codes, and mitigation requirements in the permit process. Since mitigation efforts will not eliminate all disasters, the City shall endeavor to be as prepared as possible for a disaster. 2. Miami Departments are encouraged to support mitigation efforts that fall within their respective missions. The City has a system of Boards and Commissions that have the ability to effectively address many mitiga- tion issues. 3. It is the policy of Miami that City agencies will enforce all public safety mandates of the Miami City Code to include land use management and building codes, and recommend to the Mayor/City Commission legis- lation required to improve the emergency readiness of the community. 4, Each City Department Director shall become knowledgeable on mitigation issues and opportunities and develop departmental mitigation strategies that may apply to that department. D. MIAMI MITIGATION PROGRAMS AND DEPARTMENT RESPONSIBILITIES. Note: Further information is contained in the City of Miami Local Mitigation Strategy, 1999. 1. Emergency Services Measures. I - 4 • The Office of Emergency Management prepares and updates the Miami Comprehensive Emergency Management Plan (CEMP). Emergency Management coordinates the activities of all departments within the City during an emergency or disaster, serving as a conduit of information and ensuring the most efficient use of resources. Department Directors and City staff are assigned specific "Emergency Function " roles. • The Office of Emergency Management: Establishes, equips, and maintains the Miami EOC; Identifies required EOC staffing; Prepares and maintains maps, displays, databases, reference materials, and other information needed to support EOC operations; Identifies and stocks supplies needed for EOC operations; Develops and maintains procedures for activating, operating, and deactivating the EOC. • The Emergency Manager (or designee) serves as the Emergency Operations Center (EOC) Manager. City staff are assigned specific roles in the EOC. • The City Manager is ultimately responsible for all of the City departments and programs and acts as the City's Incident Commander upon passage of an Emergency Resolution declaring a State of Local Emergency. • The Chief Information Officer is responsible for protection of the City's important digital records, computer network, and data base systems during a disaster event. • The Building Department provides damage assessment and permit processing of reconstruction. Ad- ditionally, the Information Technology's GIS unit will be involved in tracking damage and providing geographic analysis. • The Fire Department has initiated a Community Emergency Response Team (CERT) program that provides training to concerned citizens to enable them to provide immediate response to their neigh- borhood in the event of a disaster. Subjects covered are Disaster Preparedness, Disaster Fire Suppres- CEMP April, 2005 City of Miami sion, Disaster Medical (triage, head -to -toe patient assessment, treatment for burns, lacerations, frac- tures, sprains and other injuries), Light Search & Rescue, Terrorism, Disaster Psychology and Team Organization, Annex I: Mitigation • In coordination with Public Works, the South Florida Water Management District controls adjustable weir elevations, releasing water to provide extra water storage area in anticipation of storm events. • The General Services Administration (GSA) is responsible for boarding up windows and glass doors and securing loose objects at the City Hall and other City critical facilities/buildings. • The Miami -Dade County Health Department supports community health and disease prevention pro- grams and air quality and water quality programs. • The Fire Department provides rapid, effective, and efficient response to all residents and visitors requests for emergency assistance, including fire, pre -hospital emergency medical, and rescue ser- vices. • The Police Department is responsible for providing law enforcement, and other duties as outlined in the Miami CEMP. They provide an integral role of providing traffic control at key intersections to facilitate an efficient evacuation. • The School Board develops district and building hazard mitigation and emergency plans in accor- dance with state and district guidance and policy. • The Fire Alarm/Fire Dispatch Office is the City's Warning Point and has a continuous 24-hour warn- ing system to alert key officials and the public. Notification of Emergency Management is through telephone, radio or pagers. Police and Fire have radio or pager systems which are activated by the Fire Alarm/Fire Dispatch Office. - Fan Out Alert. The fan out alert when initiated will be made by the City governmental staff. It will be the responsibility of City government EF lead departments to notify their respective support agencies, and division director, and/or staff under their span of control. Fan Out methods include: telephone, email blast list, and emergency meetings. - The Public is alerted by Emergency Alert System (EAS) broadcasts, door-to-door notification, emergency information packets, and portable speaker systems. The EAS is accessed through the Miami -Dade County EOC. 2. Public Information. • The Building Department administers the National Flood Insurance Program/Community Rating Sys- tem program and provides numerous public information activities that includes: provision of Flood Insurance Rate Map (FIRM) map information; an annual outreach project published in the commu- nity newsletter regarding mitigation of flood hazards; encourages real estate agents to disclose flood hazard information; ensures that the library contains reference materials on hazard mitigation; and offers presentations on environmental and flood hazard issues to community groups. • The Fire Department and Emergency Manager provides numerous public outreach projects, including hurricane seminars to encourage the citizens to prepare for a disaster. Many other outreach projects are provided to various groups, including school children. The Fire Department and Building Inspec- CEMP April, 2005 I - 5 Annex I: Mitigation City of Miami tions reviews all commercial building permit applications, and provides technical assistance with incorporation of health and safety measures into development plans. • The Police Department provides public safety information and numerous public safety and crime prevention projects. • The Miami Office of Emergency Management provides numerous public outreach projects, including presentations to community groups, mail -outs, cable TV presentations, and seminars to encourage the citizens to prepare for a disaster. • The State Transportation Department provides informational signs on designated evacuation routes. • The City sponsors an annual "hurricane awareness week." • The City developed and maintains a "Business Alliance" educational program to assist small busi- nesses develop their emergency and business continuity plans. 3. Preventative/Property Protection. I - 6 • The City's Planning and Zoning Department with support from the City's Hazard Mitigation Coordi- nator and Emergency Manager is responsible for the preparation and administration of the City of Miami Comprehensive Plan that contains goals, objectives, and policies relating to pre- and post - disaster mitigation, sheltering, evacuation, stormwater management, etc. • Miami participates in the National Flood Insurance Program/Community Rating System program and has committed to address building attributes such as elevations and substantial improvements. How- ever, the City does not have an active program for relocation, acquisition, or elevation of structures due to the lack of any repetitive loss structures. Nevertheless, numerous privately owned structures exist which are theoretically at high risk because they do not meet current standards for flood eleva- tion and wind resistance. The Building Department advises all flood zone inquiries that federally backed mortgages require flood insurance for those properties having structures located in a "A" or a "V" Flood Zone on the National Flood Insurance Program (NFIP) Flood Insurance Rate Map (FIRM). The Department also advises that flood insurance may be obtained at a reduced rate for properties having structures located in "B" or "C" flood zones. The City has committed to give this advice to all inquiries as part of it National Flood Insurance Program/Community Rating System program. The Fire/Rescue and Building Inspections applies the South Florida Building Codes and Life Safety Code to all building permit applications. The City Manager and the Emergency Manager is responsible for coordination and dissemination of emergency/disaster related information to the public. Risk Management coordinates work safety/hazard mitigation activities for City employees occupying City facilities. CEMP April, 2005 City of Miami Annex I: Mitigation 4. Environmental Protection. • The City of Miami Comprehensive Plan has numerous policies restricting activities that would de- grade the natural environment including the buffering from coastal wave action, beach re -nourish- ment, etc. • The Fire Department and private contractors provides emergency response to and cleanup of Hazard- ous Material incidents, • The Public Works Department provides monitoring of water quality and discharging of waste. 5. Pre and Post Disaster Redevelopment and Mitigation Measures. • The City of Miami Comprehensive Plan provides the guide for the City's efforts relative to evacua- tion, shelter, hazard mitigation in the Coastal High Hazard Area, and post disaster redevelopment. See the City's Comprehensive Plan. • The City's Hazard Mitigation (LMS) Coordinator assists with locating funding for mitigation mea- sures. 6. Preventative. • Public Works is responsible public drainage system maintenance. • Private groups and homeowners associations assist with cleanup and maintenance drainage systems, creeks, etc. • Another preventative function performed is by mowing of City controlled vacant lots to reduce grass fire potential. • The Building Department enforces codes forbidding littering and dumping in creeks, streams and vacant Tots. This assists in maintaining the function of the City's drainage system. • Emergency Management has assisted the public schools in developing severe weather stonn plans. • The City is active with the SARA Title III (hazardous materials) prevention program to include: iden- tification of hazardous material sites, plotting plumes (GIS), encouraging facility emergency plans, warning, etc. 7. Mitigation Projects. • The City's Local Mitigation Strategy (1999) identities mitigation projects that have been completed and provides a list of future projects to be implemented as funding becomes available. 8. Hazard Studies and Mapping. • The City's GIS division has developed maps showing repetitive loss, historical flooding and HazMat sites. • GIS has also developed maps of public facilities for disaster recovery. CEMP April, 2005 I - 7 Annex I: Mitigation 9. Other Pre -disaster Mitigation Strategies. City of Miami Miami will work with Miami -Dade County and the Florida Department of Community Affairs/Divi- sion of Emergency Management to identify potential mitigation projects that will reduce future dam- age and expenditure of disaster recovery funds. Miami will establish project funding priorities and will make application to state and federal funding sources. Should an award be received, Miami will establish procedures and adhere to state, federal guidelines in the use of the funds. E. STATE AND/OR FEDERAL. I -S 1. State and federal government mitigation programs are numerous, varied, and are often hazard spe- cific. Funding to local government varies. A Presidential Declaration will require mitigation planning as a requirement of receiving federal assistance. 2. The Disaster Mitigation Act of 2000 (DMA 2000). • On October 30, 2000, the President of the United States signed into law the Disaster Mitigation Act of 2000 (Public Law 106-390) to amend the Robert T. Stafford Disaster Relief and Emer- gency Assistance Act of 1988. This new legislation reinforces the importance of pre -disaster mitigation planning to reduce the Nation's disaster losses, and is aimed primarily to control and streamline the administration of federal disaster relief and mitigation programs. • The rules and regulations governing the implementation of the Act are still being developed, but are scheduled to become final soon. Most significant to state and local governments are the amendments to Sections 203 (Pre -Disaster Hazard Mitigation) and 322 (Mitigation Planning) of the Stafford Act. • Section 203 establishes a "National Pre -Disaster Mitigation Fund" in order to carry out a pro- gram that will "provide technical and financial assistance to States and local governments to assist in the implementation of pre -disaster hazard mitigation measures that are cost-effective and designed to reduce injuries, loss of life, and damage and destruction of property, including damage to critical services and facilities under the jurisdiction of the States or local govern- ments." • Section 322 provides a new and revitalized approach to mitigation planning by specifically do- ing the following: Establishes a new requirement for local and tribal mitigation plans; - Authorizes up to seven percent of the Hazard Mitigation Grant Program (HMGP) funds available to a state to be used for development of state, local and tribal mitigation plans; and Provides for states to receive an increased percentage of Hazard Mitigation Grant Program (HMGP) funds (from 15 percent to 20 percent) if, at the time of the declaration of a major disaster, they have in effect an approved State Mitigation Plan that meets the factors in the law. • The Federal Emergency Management Agency is currently in the rule making process of setting and issuing planning criteria indicators for local and tribal mitigation plans. However, in order to qualify for state public assistance mitigation funding, local governments in Florida are currently required to meet the FEMA's Interim Criteria for Local Hazard Mitigation Plans per DMA2K. CEMP April, 2005 City of Miami Annex I: Mitigation F. POST DISASTER. 1. Hazard Mitigation Reports. • When the President makes a Disaster Declaration, the Disaster Relief Act of 1974, Section 408, as amended, sets forth certain conditions for receiving any federal disaster loans or grants, specifically that mitigation measures will be taken to prevent such damages from reoccurring. The ability of Mi- ami to comply with these requirements will depend on manpower requirements and funding availabil- ity. • Miami will use the Disaster Declaration to highlight geographic and subject areas (infrastructure, human services, mitigation) that need further addressing. 2. Interagency Hazard Mitigation Team. • An Interagency Hazard Mitigation Team is established consisting of representatives from federal, state, and local government. The Florida Department of Community Development will assist Miami Emergency Management in coordinating efforts and selecting Miami mitigation team members dur- ing Presidentially declared disasters. • The role of the City of Miami provides local coordination and to identify geographic areas for survey tours. • The Interagency Hazard Mitigation Team prepares three reports at different time intervals after the disaster to document mitigation needs, recommendations for actions, and progress on mitigation ac- tivities to reduce future impacts in the disaster area. The Federal Emergency Management Agency (FEMA) provides guidance for these reports through the Florida Division of Emergency Management after a Presidential Declaration of Disaster. 3. Mutual Aid. • Miami is a signator to the State of Florida, Division of Emergency Management, state-wide "Mutual Aid Agreement. The positions of signator authority are City Manager, Fire Chief, and Emergency Management Coordinator. 4. Long-term Redevelopment. • A local task force will be established to guide long-term redevelopment. • Miami will establish new procedures and policies as required to ensure compliance with state and federal requirements. • Miami will work closely with the Florida Department of Community Affairs/Division of Emergency Management in preparing a post -disaster redevelopment plan. G. REFERENCES. 1. Miami Hazard Vulnerability Analysis. 2. Miami Local Mitigation Strategy. 3. Miami -Dade County Hazard Vulnerability Analysis. CEMP April, 2005 I - 9 Annex I: Mitigation 4. Miami -Dade Local Mitigation Strategy. 5. City Comprehensive Plan. I-10 City of Miami CEMP April, 2005 CITY OF MIAMI OFFICE OF EMERGENCY MANAGEMENT City of Miami Annex II: Preparedness Programs Annex II Preparedness Programs A. GENERAL. The City of Miami Comprehensive Emergency Management Plan (CEMP) contains departmental emer- gency responsibilities and tasks, which translate to actions found within the CEMP's "Emergency Function (EF)" schedule and within each department's emergency plans and standing operational procedures. Miami departments having emergency/disaster responsibilities will need to educate, train, and equip their person- nel to insure that planned responsibilities become reality. Further, emergency preparedness education pro- grams for the general public will reduce disaster demands. An informed general public will also be more self reliant. B. POLICIES. Each department will budget for adequate training on such topics as necessary to ensure that they and their personnel are prepared to carry out their stated responsibilities and tasks. C. GENERAL PREPAREDNESS ACTIVITIES. 1. On -going community emergency preparedness activities coordinated by the Office of Emergency Manage- ment include: • Encouraging critical facilities (hospitals, schools, nursing homes, utilities) to develop and maintain response, recovery plans. • Response resource development. • Equipment, supply acquisition for emergency response to include terrorism. • Disaster drills. • Emergency communications tests. • Emergency public information tests. • Emergency power tests. 2. The Miami Office of Emergency Management provides numerous public outreach projects, including pre- sentations to community groups, mail -outs, cable TV presentations, and seminars to encourage the citizens to prepare for a disaster. D. SPECIFIC HAZARD PREPAREDNESS ACTIVITIES. 1. Miami Urban Area Security Initiative (UASI). a. The Miami UASI program is designed to enhance and quantify the preparedness of the Area to com- bat terrorism and to address the unique equipment, training, planning, and exercise needs of the Mi- ami Urban Area which has been defined to include the City of Miami, Miami -Dade, and Broward Counties. Specific objectives include: CEMP April, 2005 II - 3 Annex II: Preparedness Programs City of Miami • Promoting community preparedness to Weapons of Mass Destruction (WMD) incidents/threats. • Standardizing procedures and integrating response systems. • Improving coordination of mutual aid response. • Providing the necessary equipment and interoperable communications to support local response efforts. • Utilizing existing organizations and systems to ensure coordination and involvement of all first responder disciplines in all Urban Area jurisdictions. • Utilizing all available federal, state, local and private resources to meet the objectives of the Strategy. b. Federal UASI grant funding provides assistance to build an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism in the Miami Urban Area. 2. The City is participating in other County, State, and Federal terrorism programs as they become available. 3. The City participates in County and State Hurricane preparedness programs. E. TRAINING. 1. State and federal agencies offer a variety of training and education programs available to local government. Training opportunities are provided, coordinated by the Florida Division of Emergency Management (FDEM) and the Federal Emergency Management Agency (FEMA), and include: Emergency management training and education programs for first responders, emergency workers, emergency managers, public/private officials, and others. Preparedness information/programs for the general public. 2. Miami Emergency Management will: Encourage departments to provide personnel training in specific emergency management skills and related professional development. Ensure training for Crisis Action Team (CAT)/Emergency Operations Center (EOC) staff. Encourage public education efforts for schools, community groups, businesses, city employees, and the general public. Coordinate drills and exercises. • Promote and conduct Community Emergency Response Training (CERT) Training. 3. Miami departments are expected to: II-4 Ensure that their employees are trained in the concepts of the City's Comprehensive Emergency Man- agement Plan (CEMP), and in their particular department/agency emergency plans and standing op- erational procedures. Encourage their employees to develop personal preparedness plans and supplies. CEMP April, 2005 City of Miami Annex II: Preparedness Programs • Encourage department public education programs to include emergency preparedness and emergency management information. 4. Other: • The Miami Chamber of Commerce promotes business emergency preparedness and planning. • The Fire -Rescue Department provides public information on first aid, Cardio Pulmonary Resuscita- tion (CPR), emergency prevention, and disaster preparedness. F. EXERCISES. The Miami Emergency Management Services will coordinate involvement of the Miami administration, department heads, and key staff in situational drills, table top or functional exercise to test the Comprehen- sive Emergency Management Plan (CEMP), and the City's capability to respond to emergencies. G. PUBLIC AWARENESS AND EDUCATION. Public education programs and materials will be made available upon request, as time and resources per- mit, to all segments of the community. Program goals are to increase awareness of hazards, explain how best to safely respond, and promote self -preparedness. Efforts are focused on schools, community groups, businesses, and Miami employees. CEMP April, 2005 II - 5 Annex II: Preparedness Programs II - 6 Blank Intentionally City of Miami CEMP April, 2005 CITY OF MIAM1 OFFICE OF EMERGENCY MANAGEMENT Annex III Emergency Functions CEMP Annex III Emergency Functions (EFs) Annex III - Response Functions/Emergency Functions (EFs) contains the following sections: EF - 1: Transportation & Fuels EF - 2: Communications EF - 3: Public Works & Engineering EF - 4: Firefighting EF - 5: Information & Planning EF - 6: Mass Care (General Public) EF - 7: Resource Support/Purchasing EF - 8: Health EF - 9: Search & Rescue EF - 10: Hazardous Materials EF - 11: Food & Water EF - 12: Energy & Utilities EF - 13: Military Support EF - 14: Public Information EF - 15: Volunteers & Donations EF - 16: Law Enforcement & Security EF - 17: Animal Protection EF - 18: Special Medical Needs EF - 19: Business & Tourism Assessment EF - 20: Initial Disaster & Life Safety Assessment EF - 21: Damage Assessment EF - 22: Emergency Medical Services EF - 23: Employees Assistance & Deployment EF - 24: Public Protection (Warning, Evacuation, Shelter) EF - 25: Administrative & Finance EF - 26: Fatality Management (Mass Fatalities) EF - 27: Evacuation Traffic Management EF - 28: Debris Management EF - 29: Information Technology Services EF - 30: Safety CEMP April, 2005 111-3 Emergency Functions !!! - 4 Blank Intentionally City of Miami CEMP April, 2005 Emergency Function (EF) # 1 TRANSPORTATION & FUELS Purpose This function provides for the coordination of all available City transportation and fuel resources available and required for the response to and recovery from any minor, major or catastrophic disaster event. Responsible Department/Agency Primary GSA EF#1 Transportation & Fuels City ofMiami Emergency Operations Center AGENCIES PRIMARY • GSA TASKS, SEE GE: SUPPORT • Fire -Rescue Department • Police Department • Parks and Recreation Department • Planning, Building and Zoning Department • Public Works • Purchasing • Risk Management • Off Street Parking 3 5 6 6 6 6 6 6 °ai9;;M:4 Wl•li:tatSifllA8%?TA-rnliFracm:081i0:VMoVtlp#,lt:reii5:::611251 t3l&31:&P,4:1141zi v Federal Reference: NRP ESF # 1 - Transportation Annex AGENCIES PRIMARY • Department of Transportation SUPPORT • Department of Agriculture • Department of Commerce • Department of Defense • Department of Energy • Department of Homeland Secu- rity • Department of the Interior • Department of Justice • Department of State • General Services Administra- tion • U.S. Postal Service AC 1]ONS • Identify resource requirements for transportation and coordi- nates their allocation. • Assess, report damage to the transportation infrastructure; analyze impacts on transporta- tion operations. • Coordinate alternate transporta- tion services. • Coordinate the recovery, resto- ration, and safety/security of the transportation infrastructure. • Coordinate and support preven- tion/preparedness/mitigation among transportation infra- structure stakeholders. • Coordinate and implement, as required: prioritization and/or allocation of civil transportation capacity; emergency highway funding; hazardous material containment response and movement; safety and security related actions concerning movement restrictions, clo- sures, quarantines, and evacu- ations. • Provide technical assistance for evacuation or movement re- striction planning; determine the most viable transportation networks to, from, and within the incident area, as well as al- ternate means to move people and goods. Miami -Dade County AGENCIF I PRIMARY • Miami -Dade Transit Agency SUPPORT • Amtrack • Civil Air Patrol • Florida Department of Trans- portation (FDOT) • Florida National Guard • Miami -Dade Aviation Depart- ment • Miami -Dade Corrections De- partment • Miami -Dade County Public Schools • Miami -Dade Expressway Au- thority • Miami -Dade Office of Emer- gency Management • Miami -Dade Police Depart- ment • Miami -Dade Public Works • Miami -Dade Seaport Depart- ment • United States Coast Guard ACTIONS • Provide available and obtain- able ESF #1 resources to sup- port the emergency transporta- tion needs of the county during an emergency or disaster. • Support includes; - Evacuation of persons from threatened or immediate dan- ger. Provision of infrastructure status reports for all modes of transportation, Multi -modal transportation of evacuees, personnel, equipment, materials, and supplies. - Provision of maps for all modes of transportation. • Fuels: See EF 12, State AGENCIES PRIMARY • Florida Department ofTranspor- tation SUPPORT Florida: • Department of Agriculture & Consumer Services • Department of Community Af- fairs - Division of Emergency Man- agement • Department of Corrections • Department of Environmental Protection • Department of Highway Safety and Motor Vehicles • Department of Law Enforcement • Department of Management Ser- vices • Department of Mititary Affairs • Civil Air Patrol Water Management Districts ACTIONS • Coordination of available orob- tainable government or private transportation resources: - Air. - Land. - Rail. - Water. • Personnel, equipment to sup- port, maintain transportation re- sources, • Fuels: See EF # 12. J City of Miami Transportation & Fuels Emergency Function (EF) # 1 Transportation & Fuels 1. All City of Miami transportation and fuel resources will be utilized on a priority basis to save lives and property. 0 W 2. The assets available to EF #i 1 will be used to assist City emergency operations departments/agen- t.) cies and other EFs with their emergency efforts to move people, materials, equipment, and other resources as necessary. The priorities for allocation of these assets will be: O O. • Evacuating persons from immediate peril. • Maintaining traffic movement for re-entry transport of emergency resources. • Transporting materials, personnel and supplies for the support of emergency activities being conducted by other departments/agencies or EFs as requested through the City's EOC. 3. In a major emergency, the relaxation of certain restrictions (waive weight, height, and load require- ments for vehicles transporting critical items) is essential to allow rescue and relief equipment into affected areas. DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY Pre Emergency: Work with Office of Emergency Management to: • Maintain this EF. • Identify and prioritize critical roadways. • Develop inventory and sources of transportation resources, manpower and equipment to include supplies and maintenance. • Secure contracts for emergency supply of combustible fuel, from GSA outside of the immediate area, for use in City of Miami ve- hicles. • Develop emergency action checklists and Standard Operating Procedures (SOPs). Emergency: • When notified of an emergency situation, report to the City EOC. • Provide coordination of transportation assistance to other Emer- gency Functions (EFs), City agencies and volunteer agencies requiring transportation capacity to perform emergency re- sponse missions. CEMP April, 2005 EF#1-3 Transportation & Fuels City of Miami Department (Continued) Responsibilities/Tasks (Continued) PRIMARY • Pre -order fuel and top off storage tanks. • Coordinate availability of motor fuels vehicles involved in emergency operations. (Coordinate with Purchasing.) • Provide for storage of equipment and vehicles in a safe place. • Ensure that support agencies are on alert as appropriate and that their transportation resources, equipment supplies and manpower are placed in the appropriate readiness status. • Provide fuel for City vehicles. • Provide maintenance and repairs to City vehicles. Emergency Operations Center (EOC): • Staff EF #1 within the City EOC "Logistics Section". (See Miami EOC Manual.) • Determine condition, status of City transportation resources. - Develop comprehensive list of available City vehicles and equipment. • Coordinate with support agencies in providing sufficient fuel supplies to City agencies, emergency response organi- GSA zations, and areas along evacuation routes. • Maintain liaison with all support departments and radio communication with field personnel. • Determine present and future need for transportation re- sources. • Continually assess the situation to address the most critical transportation needs and develop strategies. • Receive, prioritize and coordinate requests for transporta- tion resources from field incident commanders. Sources can include: - City departments. - Miami -Dade County EOC. - Private companies: bus, taxi, trucking, car/truck rent- als. - Volunteer organizations. - Commercial carriers. - Ambulance companies. • Coordinate procurement of rental vehicles and other needed equipment with operators and independent maintenance locations as required. • Ensure field maintenance support, to include, but not lim- ited to, fuel, lubricants, tires and vehicles parts. • Ensure a continuous source and supply of food, water and ice for EF # 1 personnel. • Provide transportation services to assist in disaster/dam- age assessment operations. EF#1-4 CEMP April, 2005 City of Miami Transportation & Fuels Department (Continued) GSA Responsibilities/Tasks (Continued) • Coordinate needs with Miami -Dade County EOC, as neces- sary. • Coordinate with Miami -Dade County EOC to provide evacu- ation transportation assistance where necessary. • Determine condition, status of City transportation routes. De- velop and maintain status map showing: Routes that are open unconditionally, Routes that are closed, Routes that are still un-inspected, Bridges that are open without restriction, Bridges that are open with restrictions, Bridges that are closed until replaced, Bridges that have yet to be inspected, and Bridges that have been visually inspected but require en- gineering tests to make further determinations. Recovery Actions: • Ensure that a certain number of puncture resistant or solid tires are kept in stock, ready to install on key emergency response vehicles. • Ensure arrangements are made with the Finance Depart- ment for issuance of emergency fuel credit cards to be used at private fuel stations outside of damage area in case that the City's fueling facilities are damaged. • Upon request, provide transportation resources to assist recovery activities. • Develop recovery actions and strategies • Prepare and submit emergency requisition for goods and services necessary to restore operations. Contact Procure- ment Management Division for assistance. Miami -Dade County See Box On Tab Page This Section. Fire -Rescue Department • Provide emergency vehicles to transport or escort emergency personnel and vital supplies • Prioritize and identify critical roadways in advance; access to hospitals, police stations, fire stations, power plants, ma- jor roadways. • Provide medical transportation. 1tiOddfS CEMP April, 2005 EF#1-5 Transportation & Fuels City of Miami Department (Continued) Responsibilities/Tasks (Continued) SUPPORT • Police will coordinate local law enforcement activities, and provide emergency vehicles to escort disaster relief equip - Police Department ment. • Provide manpower and equipment for traffic control. • Provide aircraft and watercraft. • Provide security of fuel storage facilities. Parks and Recreation • Provide manpower and equipment to support transporta- Department tion needs. Planning, Building and • Provide manpower and equipment to support transporta- Zoning Department tion needs. • Clear main roadways. • Establish full inventory of all infrastructures to include Public Works Department streets, curbs, sidewalks, storm drains and fire hydrants • Stockpile extra traffic signs with bases and poles for con- trolling traffic; such as "Stop, Street Closed, and Detour. Secure 100 City maps. • Identify fuel sources and alternatives. Purchasing • Maintain contact with vendors and maintain a list of re- sources. Risk Management • Provide for the systematic assessment of damages to City of Miami vehicles, including a "Rapid Impact Assessment". Off Street Parking • Secure and shelter City of vehicles prior to an announced, potentially catastrophic event to minimize damages. • Assist with storage of city vehicles at Miami Off Street Park- ing Authority facilities. EF#1-6 CEMP April, 2005 City of Miami Transportation & Fuels Attachment 1 EF #1 Emergency Alert or Warning Initial Actions SOP 1. Upon announcement of an "Emergency Alert or Warning" Motor Pool (MP) and Heavy Equip- ment Maintenance (HEM) employees assigned emergency preparation tasks shall be offered four (4) hours off to complete personal needs with the approval of Deputy Director. 2. Automobiles that are exposed to the elements will be driven to the nearest enclosed off street parking facility to be securely housed. Assigned operators are responsible for their individual vehicles. Unassigned vehicles are the responsibility of departmental administrators. Locations of enclosed garage facilities are as follows: • Parking Garage No. 1 - 40 NW Third Street • Parking Garage No. 2 - 90 SW First Street • Parking Garage No. 3 - 190 NE Third Street • Parking Garage No. 4 - 100 SE Second Street • Parking Garage No. 8 - 3310 Mary Street 3. Supplies, such as gasoline, diesel fuel oil, batteries, and tires that might be needed immediately after the storm or emergency are to be ordered and safely stored. 4. Gasoline and diesel fuel tanks are to be filled (topped off). 5. Generator plants are checked and hooked up to be used in case of power failure, air compres- sors are checked and hooked up to air supplies. 6. Solid tires are kept in stock for key emergency vehicles that will be needed after the storm. 7. Each EF i 1 department/agency will establish communications with its appropriate field per- sonnel and ensure that they are ready for timely response. 8. Coordination will be established with support departments to prioritize and develop strategies for the initial response. 9. Any transportation resources that may be needed in recovery should be removed from the po- tential disaster area to the nearest staging area. CEMP April, 2005 EF#1-7 Transportation & Fuels EF#1 -8 Blank Intentionally City of Miami CEMP April, 2005 Emergency Function (EF) # 2 COMMUNICATIONS Purpose Communications are essential for adequate response to emergency situations. This func- tion describes the communication systems (voice, data and public safety) that are avail- able for the uninterrupted flow of information during the response and recovery phases of a disaster, and provides for the coordination of related personnel, equipment, and sup- plies. Responsible Department /Agency Primary GSA EF#2 Communications City of Miami Emergency Operations Center it AGENCIES PRIMARY • GSA SUPPORT • 9-1-1 • Departments, All Miami • Fire -Rescue Department • Infonmation Technology • Police Department • Solid Waste TASKS. SEEPAGE: 3 5 5 5 6 6 6 9 'ts$hit¢Ki=i:€dt3C.6�EA44ass_I!?€'s.1t'.;3t,;;9i389`dEik'�S4?L3:N3GtSPv'ia;°isd9lne�,a;naP9�9tt€diz!?39t;2C:E:Rtl'3�;Pi�i9i�ie4�°.19;' Federal Reference: NRP ESF #2 - Communications Annex AGENCIES PRIMARY • Department of Homeland Secu- rity/Information Analysis and Infrastructure Protection/Na- tional Communications System SUPPORT • Department of Agriculture • Department of Commerce • Department of Defense • Department of Homeland Secu- rity • Department of the Interior • Federal Communications Com- mission • General Services Administra- tion ACTIONS • Coordinate federal actions to provide the required temporary National Security and Emer- gency Preparedness (NS/EP) telecommunications, and the restoration ofthc telecommuni- cations infrastructure, • Coordination of available fed- eral telecommunication sys- tems, equipment, personnel, fa- cilities. • Communications services may be provided through various Department of Homeland Secu- rity/information Analysis and Infrastructure Protection/Na- tional Communications System (DHS/IAIPINCS) National - Level Programs, including the Shared Resources (SHARES) High -Frequency Radio Pro- gram, Telecommunications Service Priority (TSP) Pro- gram, Government Emergency Telecommunications Service (GETS), and Wireless Priority Service (WPS). r Miami -Dade County AGENCIES PRIMARY • Miami -Dade Information Tech- nology Department (ITD) SUPPORT • .Amateur Radio Public Service Corps • AT&T Broadband • BellSouth Telecommunications • Civil Air Patrol • Florida National Guard • Miami -Dade Fire Rescue De- partment • Miami-Dadc Office of Emer- gency Management • Miami -Dade Police Department • Team Metro • United States Coast Guard ACTIONS • Provide communications to support county and local re- sponse efforts before, during, and following a disaster. • Coordination of communica- tions assets (both equipment and services) available from voluntary groups, county agen- cies, the telecommunications industry, and state and federal government agencies, includ- ing the military, Serve as the focal point of all communications activity at the county level before, during, and after activation of the Miami - Dade EOC. J State AGENCIES PRIMARY • Department of Management Ser- vices - Communications Division SUPPORT Florida: • Department of Agriculture & Consumer Services • Department of Community Af- fairs • Department of Law Enforcement • Department of Military Affairs • Amateur Radio Emergency Ser- vices • Civil Air Patrol • Public Service Commission ACTIONS • Acquire, deploy equipment, per- sonnel, resources to establish temporary communications within affected area(s). • Coordinate available slate, fed- eral communication systems, equipment. 0 a City of Miami Communications Emergency Function (EF) # 2 Communications 1. Each City department or division will ensure the ability to communicate with the City Emergency Operations Center (EOC) from their operations center, and from their operations center to their Woperational units. C3 2. Emergency response activities will be given priority use of all the City communication systems and resources. DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY Pre -Emergency: • Maintain this EF. • Identify communications facilities and resources available for use (800 Mhz., VHF Radios, Ce11 Phones, etc.). - Develop inventories of equipment. • Ensure that the emergency communications section in the EOC is equipped with the appropriate voice and data gear. • Ensure redundant communications to Miami -Dade County EOC, divisional EOCs, and satellite EOCs. GSA • Ensure that backup power generation is in place or planned for. • Maintain list of radio frequencies. • Develop frequency use procedures and protocols. • ScheduIe tests, exercises. • Develop emergency action checklists. Emergency: • When notified, make contact with City Emergency Manage- ment staff and report to the City EOC. Emergency Operations Center (EOC): • Staff EF #2 within the City EOC "Logistics Branch." (See EOC Manual.) CEMP April, 2005 EF#2-3 Communications City of Miami 2 152 Department (Continued) GSA Responsibilities/Tasks 1Continued) Determine condition, status of the City of Miami commu- nication systems. - Contact dispatch centers request operational status. Ensure EOC internal communications are adequate. Manage the emergency communications section in the EOC to include radio, telephone, repair crews, runners, amateur radio, backup resources etc. Support media center communications operations, as needed. Establish communications with operational units and field incident commanders. Establish communications to Miami -Dade County EOC, divisional EOCs, and satellite EOCs. Coordinate, acquire and deploy additional resources (ama- teur radio), equipment and personnel technicians to estab- lish point-to-point communications as required. Obtain, coordinate communication resources as requested by field incident commanders. • Sources for resources can include: All City Departments. Miami -Dade County EOC. - Amateur Radio. - Commercial vendors. • Establish, maintain contact with Miami -Dade County EOC. - Provide information on status of' City communication systems. Request additional communications resources, as needed. • Prioritize and coordinate restoration of communications with public utility communication providers. • Ensure communication links to/from shelters. • Assess damages to City's data system. - Provide installation/restoration and repairs. • Provide voice and data support to disaster recovery opera- tions. Recovery Actions: • Accumulate damage information obtained from assessment teams, the local emergency operations center and other City government agencies specific to: Damaged or missing antenna structures. Damaged or missing radio transmission systems. Damaged or inoperable power generation sources at ra- dio transmitter sites. Damaged or lost wired telephone systems, critical ex- ecutive cellular telephones and pagers. EF#2-4 CEMP April, 2005 City of Miami Communications Department (Continued) Responsibilities/Tasks (Continued) GSA Assemble a listing of all communications assets available to support a recovery mission. Other local agencies with com- munications assets may be requested to contribute as- sets to the response effort. Availability, operational condi- tion and duration of need must be considered. The logistical requirements necessary to obtain critically needed equipment will also be evaluated for pagers, cellular telephones, wired telephone systems and mobile/portable radios. Miami Dade County See Box On Tab Page This Section. 9-1-1 • Responsible for all Public Safety Communications, to in- clude 911 dispatch center and Police and Fire Dispatch. • Monitors public works radio channel. • Receives emergency calls for service and directs police, fire, and public works (when necessary) units to scene locations. Communications utilizes a trunked radio system which al- lows intercity communications between several neighbor- ing cities, and also has NIPSAC channel capability when activated. Messages can also be relayed by MDC, alphanu- meric paging, and a separate backup radio system utilizing two conventional channels. Source for cell phones, mobile and portable radios. Departments, All Miami Coordinate dispatch operations for their respective person- nel (any special needs for communications support will be transmitted in writing to the Communication Services Divi- sion). Source for cell phones, mobile and portable radios. Fire -Rescue Department Coordinate dispatch operations for their respective person- nel (any special needs for communications support will be transmitted in writing to the Communication Services Divi- sion). 12dOddfS CEMP April, 2005 EF#2-5 Communications City of Miami Ce O. Department (Continued) T Responsibilities/Tasks (Continued) Information Technology • Provide computer and data support to disaster operations and recovery. - Assess damages to data system. - Provide installation/restoration and repairs. • Secure off site storage for back-up of City computer sys- tem. Police Department • Coordinate dispatch operations for their respective person - nel (any special needs for communications support will be transmitted in writing to the Communication Services Di- vision). Solid Waste • Coordinate dispatch operations for their respective person - nel (any special needs for communications support will be transmitted in writing to the Communication Services Di- vision). 0 M CD EF#2-6 CEMP April, 2005 Emergency Function (EF) # 3 PUBLIC WORKS & ENGINEERING Purpose The purpose of this function is to define the role of Public Works in providing resources related to the protection of the jurisdiction's citizens and their property when the City is threatened or impacted by a major or catastrophic disaster event. This function is respon- sible for providing technical advice and evaluations, engineering services, construction management and inspections, emergency contracting, facilities management/maintenance, emergency road and debris clearance, emergency traffic signalization, flood control, and emergency repair of water and wastewater treatment facilities. Responsible Department /Agency Primary Public Works r EF#3 Public Works & Engineering City of Miami Emergency Operations Center AGENCIES TASKS. SEE PAGE: PRIMARY • Public Works SUPPORT • Capital Improvement Program (CIP) • Fire -Rescue • Parks & Recreation • Police Department • Solid Waste 3 6 6 6 6 6 Federal Reference: NRP ESF #3 - Public Works and Engineering Annex AGENCIES PRIMARY • Department of Defense/U.S. Army Corps of Engineers • Department of 'Homeland Secu- ritylEmergency Preparedness and Response/ Federal Emer- gency Management Agency SUPPORT • Department of Agriculture • Department of Commerce • Department of Defense • Department of Energy • Department of Health and Hu- man Services • Department of Homeland Secu- rity • Department of the Interior • Department of Labor • Department of Transportation • Department of Veterans Affairs • Environmental Protection Agency • General Services Administra- tion • Nuclear Regulatory Commis- sion • Tennessee Valley Authority • American Red Cross SUPPORT • Provide public works and en- gineering -related support for the changing requirements of domestic incident management to include preparedness, pre- vention, response, recovery, and mitigation actions. • Activities include: conducting pre- and post -incident assess- ments of public works and in- frastructure; executing emer- gency contract support for life- saving and life -sustaining ser- vices; providing technical assis- tance to include engineering expertise, construction manage- • ment, and contracting and real estate services; providing corer- • gency repair of damaged infra- structure and critical facilities; and implementing and manag- ing the DNS/Emergency Pre- paredness and Response/Fed- eral Emergency Management Agency (DHS/EPR/FEMA) Public Assistance Program and other recovery programs. Miami -Dade County AcEnsus PRIMARY • Miami -Dade Public Works Department SUPPORT • AT&T Broadband • BellSouth Telecommunica- tions • Florida Power and Light • Florida National Guard • Miami -Dade Aviation Depart- ment • Miami -Dade Building Depart- ment • Miami -Dade County Coopera- tive Extension Service • Miami -Dade Department of Environmental Resources Management (DERM) • Miami -Dade Department of Solid Waste Management • Miami -Dade Office of Com- munity Development • Miami -Dade Office of Emer- gency Management • Miami -Dade Office of Water Management • Miami -Dade Parks & Recre- ation Department • Miami -Dade Planning and Zon- ing Department • Miami -Dade Transit Agency • Miami -Dade Water and Sewer Department • NUI City Gas Company • South Florida Water Manage- ment District • Team Metro ACTIONS • Provide, through the Miami - Dade EOC, the available and obtainable resources of all ESF i73 agencies to support the re- sponse and recovery needs of the county as a result of an incident or disaster. 1 State AGENCIES PRIMARY • Florida Department ofTranspor- tation SUPPORT Florida: • Department of Agriculture & Consumer Services • Department of Community Af- fairs, Division of' Emergency Management Department of Corrections Department of Environmental Protection • Department of Health & Reha- bilitative Services • Department of Labor & Employ- ment Security • Department of Management Ser- vices • Department of Military Affairs • Public Service Commission • Water Management Districts ACTIONS • Emergency repair, closure, or restoration of: - transportation infrastruc- ture. utility infrastructure. • Emergency demolition or sta- bilization of houses, buildings, structures. • Development of debris collec- tion, sorting, disposal routes and sites. • Emergency survey and iden- tification of damage to: - transportation, utility sys- tems. - hazardous materials/waste generation, distribution, collection, storage, disposal sites, • Deployment of assessment teams and establishment of re- covery centers. City of Miami Public Works & Engineering Emergency Function (EF) # 3 Public Works & Engineering 1. The first priority of the Public Works Department will be to assist Public Safety personnel in the saving of life. 2. To provide public works services to lands and facilities within the City of Miami. Disaster response to private property problems shall be done only when a City facility is causing a problem, or when 0 life or public health is threatened. 0 0 DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY Pre -Emergency: Work with the Office of Emergency Management to: • Maintain this Emergency Function (EF). • Maintain inventories of resources and equipment. • Participate in tests, exercises. • Develop emergency action checklists and Standard Operat- ing Procedures (SOPS). • Maintain pre -event contracts to support City and Public Public Works Works needs in an emergency. • Work with EF # 1 to establish and maintain priorities for road- way corridors that will have priority in regard to debris re- moval and repair to allow access into damaged areas. • Prepare and test City portable pumps if needed to mitigate flooding event. Emergency: • Preposition resources and verify resource inventory in ad- vance of an impending disaster. - Stage equipment resources to a safe location. • When notified of an emergency situation, send response teams/personnel, equipment, and vehicles to the emergency scene, staging area, or other location, as appropriate. • Assist law enforcement and fire services personnel in sav- CEMP April, 2005 EF#3-3 Public Works & Engineering City of Miami Department (Continued) Res po n s i bi l itiesITas ks (Contlfued) Public Works 0. ing lives to include: heavy rescue of people in collapsed build- ings; clearing of roads and traffic control; construction of emergency access roads; communication support; use ofve- hicles for transportation, sheltering, and rescue personnel sup- port; provide technical support for the inspection of critical facilities within the City of Miami. • Public Works field emergency operations may include: Flood control. Assisting in the evacuation of people at risk in and around the emergency scene. Assisting in urban search and rescue (USAR) efforts. Assisting damage assessment activities. Providing emergency generators, fuel, lighting, sanita- tion to support emergency responders at the emergency scene and at the City EOC. Assisting sanitation services. - Emergency clearance and removal of debris for recon- naissance of the damaged areas and passage of emergency personnel and equipment for health and safety purposes. Temporary construction of emergency access routes that include damaged streets, roads, bridges, waterways and any other facilities necessary for passage of rescue per- sonnel. Provide emergency traffic signs and signal service at pre - designated intersections. - Determination of the structural safety of emergency op- erations facilities. Emergency demolition or stabilization of damaged struc- tures and facilities designated as immediate hazards to the public health and safety, or as necessary to facilitate the execution of rescue operations. Restore utilities and services normally provided by Pub- lic Works. Assist in security measures and traffic control by provid- ing traffic barricades. Debris removal operations in areas affected by emergen- cies or disasters. * Assist Solid Waste crews. Send a senior representative to the City EOC, when the City EOC has been activated during an emergency. Administer and manage contracted services. Emergency Operations Center (EOC): • Staff EF # 3 within the City EOC "Operations Section." • Ensure operation of Public Works dispatch and reporting sys- tems. EF#3-4 CEMP April, 2005 City of Miami Public Works & Engineering Department (Continued) Responsibilities/Tasks (Continued Public Works • Determine condition, status of City Public Works resources. • Identify incident sites requiring Public Works services. • Determine present and future need for Public Works re- sources to support: - Search and rescue. Heavy rescue. Damage assessment. Road, bridge repair. - Debris clearance. - Road clearance. - Flood control. - Traffic control. - Sanitation services. - Repair to utility systems. • Obtain and coordinate public works response teams/person- nel, equipment, and vehicles to the emergency scene, stag- ing area, or other location(s), as appropriate. • Sources for additional resources can include: Mutual aid. Miami -Dade County EOC. - County, state and federal resources. - Private companies, contractors. • Track resources deployed for disaster response. • If possible, provide mutual aid as requested by County/State EOC. Develop priorities and coordinate with utility companies the restoration of utilities to critical and essential facilities. Work with EF #28 to coordinate the removal of debris with county, state, and federal environmental officials. Provide logistical support for demolition operations. Recovery Actions: • Provide engineers, skilled personnel, construction workers, etc., with construction equipment and materials to assist in recovery activities. • Review recovery actions and develop strategies. • Coordinate with county, state or federal agencies as needed to accomplish damage assessments and repairs. • Bring City drainage maps and plans to City EOC. Miami -Dade County See Box On Tab Page This Section. 1ddOddflS CEMP April, 2005 EF#3-5 Public Works & Engineering City of Miami Department (Continued) Responsibilities/Tasks jContlnued) SUPPORT Capital Improvement • Provide engineering and architectural support. Program (CIP) • Prepare bids. • Prepare project worksheets (recovery). • Provide vehicles and personnel for emergency use. • Assist with road and debris clearance. Engine crews can as - Fire -Rescue sist with: - Road clearing with chainsaws, winch and come -a -longs. - Flood control with portable pumps and floating pumps. - Manpower for moving equipment and driving vehicles. Parks & Recreation • Source for heavy equipment to include: backhoes, front-end loaders, and dump trucks. • Provide vehicles and personnel for emergency use. • Provide support to emergency traffic signalization and road Police Department and debris clearance through traffic direction and control, when necessary. • Provide security to workers when necessary. • Source for heavy equipment to include: backhoes, front-end Solid Waste loaders, motor graders, and dump trucks. • Recommend disposal sites for debris. EF#3-6 CEMP April, 2005