HomeMy WebLinkAboutExhibit 3CITY OF MIAMI OFFICE OF EMERGENCY MANAGEMENT
City of Miami
IV. RESPONSIBILITIES.
A. General PREPAREDNESS Responsibilities. (All Miami Departments.)
IV. Responsibilities
I. Many City Departments may have emergency -related functions in addition to their normal daily functions.
Each Department Director is responsible for the development and maintenance of their respective Emer-
gency Management Plan and Procedures for each Division and Section, and performing such functions as
may be required to effectively cope with and recover from any disaster affecting their respective areas of
responsibility. Specifically, the following common responsibilities are assigned to each department listed
in this plan.
• Create an emergency plan for their department.
• Create and maintain a department "Calling Tree" for notification.
• Establish department and individual responsibilities (as indicated in this plan); identify emergency
tasks.
• Work with other City departments to enhance cooperation and coordination, and eliminate redun-
dancy. Departments having shared responsibilities should work to complement each other.
• Establish education and training programs so that each division, section, and employee will know
exactly where, when and how to respond.
• Develop site specific plans for department facilities as necessary.
• Ensure that employee job descriptions reflect their emergency duties.
• Train staff to perform emergency duties/tasks as outlined in the CEMP or individual department plans.
• Identify, categorize and inventory all available department resources.
• Develop procedures for mobilizing and employing additional resources.
• Ensure communication capabilities with the EOC.
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Fill positions in the emergency organization as requested by the EOC Manager or Emergency Man-
agement Coordinator, acting in accordance with this plan.
Prepare to provide internal logistical support to department operations during the initial emergency
response phase.
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IV. Responsibilities
B. General RESPONSE Responsibilities. (All Miami Departments.)
City of Miami
1, The following common responsibilities are assigned to each department listed in this plan.
• Upon receipt of an alert or warning, initiate notification actions to alert employees on assigned re-
sponse duties.
• As appropriate:
Suspend or curtail normal business activities.
Recall essential off -duty employees.
Send non -critical employees home.
Secure and evacuate departmental facilities.
• As requested, augment the EOC's effort to warn the public through use of vehicles equipped with
public address systems, sirens, employees going from door to door, etc.
• Keep the EOC informed of field activities, and maintain a communications link to the EOC.
• Activate a control center to support and facilitate department response activities, maintain events log,
and report information to the EOC.
• Report damages and status of critical facilities to the EOC.
• If appropriate or requested, send a representative to the EOC.
During response and recovery phases of an incident, Department Directors may be assigned by
EOC Management to serve in an Emergency Operations Center function not otherwise assigned
during normal everyday operation.
- ENSURE STAFF MEMBERS TASKED TO WORK IN THE EOC HAVE THE AUTHOR-
ITY TO COMMIT RESOURCES AND SET POLICIES.
Coordinate with the EOC to establish protocols for interfacing with county, state, federal responders.
Coordinate with the EOC Public Information Officer before releasing information to the media.
Submit reports to the EOC detailing departmental emergency expenditures and obligations.
2. Additionally, Department Directors will:
Be responsible for the call back of all personnel they intend to use in both their routine and assigned
functions and directing such personnel where to report and their respective assignment.
Be responsible for the safety of records, files and equipment assigned to their respective department/
divisions.
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Ensure that records are maintained upon the announcement of a "Watch" (i.e. Hurricane) or following
a major disaster (i.e., tornado). These records are normally comprised of time sheets, supplies and
equipment, and include expenses over and above normal operating expenses that are directly related
to an incident or when the "Watch" is announced.
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City of Miami IV. Responsibilities
• Ensure that activity logs are initiated as a matter of record upon announcement of a Hurricane "Watch"
or following a major disaster.
• Coordinate, where appropriate, with Facilities Management to ensure that each of their buildings are
secure before a disaster strikes.
• Assign a safety coordinator for each division or section of their respective department.
C. Specific Responsibilities by Department.
Note: This Section provides a general summary emergency responsibilities. See Annex III, Emer-
gency Functions (EFs) for specific details and tasks.
1. Capital Improvement Programs.
Emergency Function (EF) duties include: Lead department for EF #21 (with Emergency Manage-
ment).
Develops system and forms for tabulating damage assessment.
Conducts damage assessment of public and private property to determine the extent of damage.
- Activates, deploys damage assessment teams.
- Receives, records and consolidates all damage reports.
Provides personnel and equipment as needed.
2. City Attorney.
• Advises the Mayor, City Commission, City Manager, Fire Chief and Police Chief on legal options for
emergency operations, options for emergency operations, emergency powers of City government and
procedures for invoking those measures.
• Prepares Emergency Proclamations for the Mayor.
• Prepares emergency ordinances, resolutions and executive orders.
• Reviews emergency proclamations, agreements, contracts, and disaster related documents.
• Advises Emergency Management and EOC Management during EOC operations.
• Provides legal advice, assistance as required to City Departments.
• Reviews and advises City officials on possible legal issues arising from disaster operations.
• Advises City officials and department heads on record -keeping requirements and other documenta-
tion necessary for the exercising of emergency powers.
• Reviews recovery contracts.
3. City Clerk.
• Provides personnel and equipment as needed.
• Provides for the securing of City records.
4. City Commission.
• Responsible for the safety and protection of the people and property located within the City per City
Code and Florida Statutes, Chapter 252.
• Monitors situations and developments that would alter the normal functions of City government.
• With the Mayor, serves as the EOC "policy/executive group."
• Ratifies agreements with state and federal disaster relief agencies, as required.
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IV. Responsibilities
5. City Manager.
City of Miami
• Administrates Mayoral emergency proclamations.
• Keeps the public informed during emergency situations (with the assistance of the Public Information
Of
• Makes emergency policy decisions and issues executive orders related to an in -progress emergency
operation,
• When necessitated by localized disaster, authorizes the evacuation of sections of the City to protect
the lives of citizens.
• Enters into agreements with the county, state and federal disaster relief agencies, as required.
• Provides overall direction and control and for continuance of effective and orderly governmental
control required for emergency operations.
• In coordination and cooperation with Miami -Dade County or the State of Florida Emergency Man-
agement Agency, supports the timely evacuation of citizens from any stricken or threatened area
within the City, for the preservation of life or other disaster mitigation, response or recovery.
• Orders the activation of the City EOC and emergency plans,
• EOC: The City Manager, is in charge of the incident, and is responsible for making decisions neces-
sary to meet the emergency/disaster impacts to include management of incident activities, develop-
ment and implementation of strategic decisions, and approving the ordering and releasing of resources.
• Ensures participation of all necessary City departments; Assigns emergency management program
tasks to departments and agencies.
• Responsible to the Mayor and City Commission for the coordination and operation of all services of
all municipal department and agencies.
• Approves public information bulletins and broadcasts released from within City government.
• Administers and coordinates all disaster preparations and activities within the City.
• Ensures that the City continues to function administratively.
• Directs City agencies in recovery operations.
• Executes agreements with Federal and State Disaster Relief Agencies.
• Authorizes return of population to evacuated zones.
6. City Mayor.
• Proclaims a State of Emergency when necessary.
• Keeps the public informed during emergency situations (with the assistance of the Public Information
Of
• When necessitated by localized disaster, authorizes the evacuation of sections of the City to protect
the lives of citizens.
• Declares the City a disaster area and requests state and federal assistance.
• Enters into agreements with the county, state and federal disaster relief agencies, as required.
• Makes emergency policy decisions relative to in -progress emergency operations.
• Authorizes the City Manager to ensure appropriate orders.
• Authorizes the City Manager to execute agreements with federal and state relief agencies.
7. Communications (Public Information Officer).
• Emergency Function (EF) duties include: Lead department for EF #14.
• Establishes and maintains a public information center within the Emergency Operations Center (EOC);
Coordinates activities with Miami -Dade County PIO.
• Interfaces with media; arranges for media briefings.
• Disseminates accurate and timely emergency information and instructions to the general public.
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City of Miami
IV. Responsibilities
• Coordinates activities with City Manager and Emergency Manager.
• Disseminates public policy statements to the media and through departmental public
officers as approved by the City Manager or Emergency Manager.
• Coordinates rumor control activities with Emergency ManagementlEOC.
• Compiles and maintains print documentation of event from all media sources.
Coordinates on -going hazard awareness and public education programs.
information
8. County, Miami -Dade.
Provides support to all Miami Emergency Functions (EFs) as requested and within capabilities.
9. Departments, All.
• See A and B, this section. General PREPAREDNESS and RESPONSE Responsibilities (All Miami
Departments), this section.
• Provides personnel and equipment as needed.
10. Emergency Management.
• Emergency Function (EF) duties include: Lead department for EF #5, EF #21, and EF #24.
• Responsible for the City's Emergency Management Program.
• Develops and maintains the City of Miami Comprehensive Emergency Management Plan (CEMP).
• Prepares and maintains a resource inventory.
• Performs day-to-day liaison with the County emergency management staff and other neighboring
local emergency management personnel.
• Coordinates local planning and preparedness activities; Provides emergency preparedness informa-
tion.
• Provides information on hazard mitigation.
• Develops and presents emergency training programs.
• Arranges appropriate training for local emergency management personnel and emergency responders.
• Coordinates periodic emergency exercises to test the plan and training.
• Member of the Crisis Action Team,
• Recommends a declaration of emergency pursuant to the City Code and State Statutes. Informs the
Mayor, City Commission, City Manager, Fire Chief and Police Chief of the reasons for the status of
events requiring the declaration.
• Coordinates requests for emergency assistance.
• Plans, develops, maintains an emergency operations center (EOC) to include equipment, staffing, and
operational procedures necessary for the management and control of emergency conditions.
• Activates the EOC when required.
• Develops incident action plans during EOC operations.
• Provides coordination among local, state, federal, private and volunteer organizations,
• Coordinates dissemination of emergency warning information; Disseminates emergency warning in-
formation from state and federal agencies; Disseminates warnings initiated at local government level.
• Coordinates with businesses regarding emergency operations.
• Coordinates the implementation of locally ordered and county and state ordered evacuations.
• Identifies and publicizes shelter locations.
• Develops system and forms for tabulating damage assessment.
- Conducts damage assessment of public and private property to determine the extent of damage.
Activates, deploys damage assessment teams.
Receives, records and consolidates all damage reports.
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IV. Responsibilities City of Miami
11. Emergency Management Mutual Aid Agreements.
• Mutual aid can be requested through the Miami -Dade County EOC by the Miami City Manager,
Emergency Manager or designees.
12. Financial Officer, Chief.
- Community Development.
- Conference, Conventions & Public Facilities.
- Finance.
- Economic Development & Asset Management Department.
Employee Relations Department (Human Resources & Labor Relations).
- Purchasing.
- Risk Management,
Community Development,
• Provides personnel and equipment as needed.
Conference. Conventions & Public Facilities.
• Provides personnel and equipment as needed.
Finance.
• Emergency Function (EF) duties include: Lead department for EF #25.
• Establishes and maintains a single cost center system whereby emergency/disaster costs are identified
and accumulated for state and federal reimbursements.
Maintains accurate records of funds, materials, and man-hours expended as a direct result of the
disaster.
Directs Departments to keep accurate records separating disaster operational expenditures from
day-to-day expenditures. Documentation will include: Logs, formal records and file copies of all
expenditures, receipts, personnel time sheets.
Ensures that Departments keep records of the name, arrival time, duration of utilization, depar-
ture time and other information relative to the service of emergency workers, as well as docu-
mentation of the injuries, lost or damaged equipment, and any extraordinary costs.
• Assists City Departments with impending emergency purchasing procedures and maintaining records.
• Ensures supply of vouchers, receipts, and other forms.
• Establishes and maintains a system to meet finance, payroll and other payment obligations during
emergency/disasters.
• Provides for security and protection of records and equipment.
• Coordinates financial relief efforts with County, State and Federal agencies.
• Coordinates reimbursement efforts with County, State and Federal agencies.
• Determines which administrative procedures may have to be suspended, relaxed, or made optional in
the interest of protecting life or property.
- Normal procedures which do not interfere with timely accomplishment of emergency tasks, will
continue to be used.
Determines need to depart from "business -as -usual" and issue emergency administrative proce-
dures as appropriate
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City of Miami
IV. Responsibilities
Economic Development & Asset Management Department.
• Emergency Function (EF) duties include: Lead department for EF #19.
• Encourages the business and industry community to develop emergency plans, and to participate in
community mitigation and preparedness activities.
• Provides information on emergency assistance and recovery programs for businesses and their em-
ployees.
Employee Relations Department (Human Resources & Labor Relations),
• Emergency Function (EF) duties include: Lead department for EF #23.
• Provides information and assistance to City supervisors regarding the Miami's personnel policies
during emergencies.
• Provides coordination for employees working the disaster, and for those who return following the
event.
Assists City departments to accomplish their mission during an emergency by maintaining a roster of
available City employees in non -essential positions who can be assigned to perform tasks required in
other departments.
Assists City departments by soliciting the appropriate human resources (volunteers) to meet the needs
identified by those departments.
• Maintains a list of employee volunteers to assist in disaster recovery efforts.
• Coordinates efforts to provide shelter and mass care for City Employees and their families.
• Distributes information to employees regarding Red Cross and FEMA individual assistance programs.
Purchasing
• Emergency Function (EF) duties include: Lead department for EF #7 and EF #11.
• Maintains an inventory of emergency resources.
• During emergency operations, locates supplies, equipment, and personnel to meet specific needs;
Procures supplies and services.
• Maintain a list of suppliers for supplies and equipment needed immediately in the aftermath of an
emergency.
• Establishes emergency purchasing procedures and coordinate emergency procurements.
• Coordinates transportation, sorting, temporary storage, and distribution of resources during emer-
gency situations.
• Establishes staging areas for resources, if required.
• Maintains records of emergency -related expenditures for purchases and personnel.
• Assists City Departments with expediting emergency purchasing procedures and maintaining records.
• Processes orders and facilitates emergency purchases.
• Facilitates emergency contracting of goods and services.
• Maintains records.
• Provides security and protection of records and equipment.
Risk Management.
• Emergency Function (EF) duties include: Lead department for EF #30.
• Administers insurance and self-insurance programs and claims.
• Notifies insurance carriers of damages.
• Assists with damage assessment of City properties.
• Staffs the EOC Safety Officer position.
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IV. Responsibilities
13. Fire -Rescue.
▪ Fire Central Information Officer.
Dispatch.
Fire Prevention Bureau (Life Safety Assessment Teams).
Fire -Rescue / USAR Team.
- HazMat Team.
City of Miami
• Emergency Function (EF) duties include: Lead department for EF #4, EF #8, EF #9, EF #10, EF #18,
EF #20, and EF #22,
• Coordinate all response operations for fire, search, rescue, emergency medical services and hazardous
materials response. Emergency tasks to be performed include:
Fire prevention activities.
Fire detection and control.
Hazardous material and oil spill response.
Terrorist incident response.
Evacuation support.
Post -incident reconnaissance and damage assessment.
Fire safety inspection of temporary shelters.
Prepare and maintain fire resource inventory.
- Coordinate emergency medical services.
• Member of the Crisis Action Team.
• Determines areas at risk and which public protective actions, if any, should be implemented.
• Initiates evacuation orders when necessary.
• Assists with evacuation operations.
• Directs on -scene evacuations as a result of fire, hazardous materials spill, transportation accidents,
etc., as necessary, whenever there is immediate threat to life and safety; Assists with other evacuation
operations.
• Orders Shelter In -Place (Hazardous Material Incidents).
• Performs those support duties and functions required to assist City emergency operations as appropri-
ate.
• Recommends course of action including activation of the City Emergency Operations Center.
• Coordinates initial public disaster assessment.
• Assists with transportation, damage assessment, information and planning, and mass care.
• Stages and places vehicle and equipment resources in effective positions throughout the community
as determined by EMA Coordinator.
• Provides personnel and equipment as needed.
14. Homeless Programs.
• Provides personnel and equipment as needed.
15. Information Officer Chief.
Information Technology.
Emergency Function (EF) duties include: Lead department for EF #29.
• Provides telecommunications and computer support during and after an emergency/disaster.
• Provides for security and protection of current and historical computer records and equipment.
• Confirms access to off -site computer and backup files to run critical applications, if necessary.
• Advises all City Departments of actions to be taken to secure computer equipment.
• Assures priority restoration of communication functions and systems,
• Provides GIS support to EOC operations.
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City of Miami
16. Neighborhood Services Chief.
Buildings.
GSA.
Neighborhood Enhancement Team.
Parks & Recreation.
Planning & Zoning.
Public Works.
Solid Waste.
Buildings.
IV. Responsibilities
• Provides personnel and equipment as needed.
• Coordinates with other City departments to establish a building priority list for the repair/servicing of
air/heat systems.
• Coordinates the repair of damaged City facilities.
• Determines unsafe facilities.
• Conducts inspections and enforces fire safety regulations and laws.
• Survey construction sites for control of debris hazards.
• Supports damage assessments.
GSA.
• Emergency Function (EF) duties include: Lead department for EF #1 and EF #2.
• Provides personnel and equipment as needed.
• Provides the City EOC with updated comprehensive Lists of City equipment.
• Stages and places vehicle and equipment resources in effective positions throughout the community
as determined by EOC Management.
• Operates City fleet repair facility.
• Provides motor fuels for all City vehicles and fuel driven equipment.
• Stores equipment and vehicles in a safe place.
• Obtains and coordinates fuel resources.
NeighborhQo1Enhancement Team.
• Emergency Function (EF) duties include: Lead department for EF #6.
• Performs emergency shelter and mass care planning.
• Provides shelter management, feeding at fixed facilities and through mobile units, first aid, replace-
ment of eyeglasses and medications, provision of basic clothing, and limited financial assistance to
those affected by emergency situations.
• Coordinates general public mass care (feeding, potable water, shelter, sanitation facilities, clothing,
medicine, commodities) with Red Cross, Salvation Army, Churches and other relief agencies, and
volunteer groups.
Coordinates special care requirements for disaster victims such as the aged, special needs individuals,
and others.
Provides personnel and equipment as needed.
Parks & Recreation.
• Emergency Function (EF) duties include: Lead department for EF #15.
• Assists with the utilization of parks and recreational facilities as staging areas and/or mass care sites.
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IV. Responsibilities
City of Miami
• Responsible for the security and protection of City parks and recreational facilities.
• Provides personnel and equipment as needed.
• Develops and implements a County volunteer management plan for coordinating the influx of volun-
teers offering their services to County in time of disaster,
- Develops and implements procedures to solicit, register, screen, receive, and deploy volunteers.
• Develops a City plan for the management of donations.
Develops and implements procedures for receiving, storing, sorting and distributing donated
goods.
Solicits donations to meet known needs.
Provides instructions to donors of needed goods.
Establishes a facility to receive, sort, and distribute donated goods.
Planning & Zoning.
• Supports Damage Assessment.
• Determines the geographical and monetary extent of damage to public and private property.
• Maintains a plan for emergency permitting.
• Survey construction sites for control of debris hazards.
• Coordinates emergency repair process and related building codes and standards procedures.
• Makes available building plans and records.
• Provides personnel and equipment as needed.
• During the recovery phase, provides land use and policy planning services.
Public Works,
• Emergency Function (EF) duties include: Lead department for EF #3 and EF #12.
• Obtains and coordinates public works response teams/personnel, equipment, and vehicles to the emer-
gency scene, staging area, or other location(s), as appropriate.
• Supports damage assessment.
• Assesses damage to streets, bridges, traffic control devices, and other public facilities.
• Provides temporary repair of critical facilities.
• Restores damaged roads and bridges.
• Provides building inspection support.
• Provides specialized equipment to support emergency operations.
• Supports traffic control and search and rescue operations.
• Coordinates (with Solid Waste) emergency road clearance and removal of debris for reconnaissance
of the damaged areas and passage of emergency personnel and equipment for health and safety pur-
poses.
Secures essential City facilities.
• Provides personnel and equipment as needed.
• Provides the City EOC with updated comprehensive lists of City equipment.
• Stages and places vehicle and equipment resources in effective positions throughout the community
as determined by EOC Management.
Coordinates with other City departments to establish a building priority list for the repair/servicing of
air/heat systems.
Coordinates the repair of damaged City facilities.
• Stores equipment and vehicles in a safe place.
• Obtains and coordinates energy resources.
• Provides assistance to local providers in locating and acquiring equipment necessary to restore local
electrical and gas capabilities, and to restore the water/wastewater systems.
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City of Miami
.Solid Waste,
IV. Responsibilities
• Emergency Function (EF) duties include: Lead department for EF #28.
• Develops and maintains a Debris Management Plan.
• Provides debris clearance, restoration of facilities and areas as needed, and maintenance of City streets.
Coordinates emergency road clearance and removal of debris for reconnaissance of the damaged
areas and passage of emergency personnel and equipment for health and safety purposes.
• Recommends disposal sites for debris; Coordinates debris collection and disposal.
• Administers and manages contracted services.
• Coordinates continuation/resumption of trash and garbage collection throughout the City.
17. 911 Dispatch (Police and Fire).
• Establishes communications from EOC with operational units and field incident commanders.
• Identifies communications facilities and resources available for use (800 Mhz., VHF Radios, Cell
Phones, etc.).
• Ensures that the emergency communications section in the EOC is equipped with the appropriate
voice and data equipment; Ensures necessary backup power generation.
• Develops inventories of equipment, including telephone, radio and data.
• Maintains list of radio frequencies; Develops frequency use procedures and protocols.
• Determine condition, status of City communication systems.
• Ensures EOC internal communications are adequate; Manages the emergency communications sec-
tion in the EOC to include radio, telephone, repair crews, runners, amateur radio, backup resources,
etc.
• Establishes communications from EOC with operational units and field incident commanders.
• Coordinates, acquire and deploys communications resources (RACES), equipment and personnel tech-
nicians to establish point-to-point communications as required.
Obtains, coordinates communication resources as requested by field incident commanders.
18. Off -Street Parking.
• Provides personnel and equipment as needed.
19. Police Department.
• Emergency Function (EF) duties include: Lead department for EF #13, EF # 16, EF #17, EF #26, and
EF #27.
• Coordinates all law enforcement activities in the affected area(s) to include: maintenance of law and
order; crowd control; traffic control; curfew enforcement.
• Responds to terrorist incidents.
• Member of the Crisis Action Team.
• Provides security for City facilities, evacuated areas, shelters.
• Provides access control to damaged or contaminated areas.
• Orders and conducts evacuations when necessary to save lives and property.
• Provides law enforcement support to emergency response activities to include: rescue operations;
damage assessment; mobile units for public address warning.
• Advises Mayor, City Commission, City Manager and Fire Chief on need for curfews, area closures,
and other considerations
• Prepares and maintains law enforcement resource inventory.
• Stages and places vehicle and equipment resources in effective positions throughout the community
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IV. Responsibilities
City of Miami
as determined by the City Manager and/or Emergency Manager.
• Establishes traffic control routes for both evacuation and reentry; Maintains Evacuation Traffic Man-
agement Plan.
• Provides personnel and equipment as needed.
• Requests assistance through the state law enforcement mutual aid system as necessary.
• Determines and requests present and future need for military support resources.
20. Public Facilities and Marinas.
• Provides personnel and equipment as needed.
21. Strategic Planning Chief.
• Provides personnel and equipment as needed.
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CITY OF MIAMI OFFICE OF EMERGENCY MANAGEMENT
City of Miami
V. FINANCIAL MANAGEMENT.
A. GENERAL.
V. Financial Management
During and after emergency/disaster events normal fiscal and administrative functions and regulations may
need to be temporarily modified or suspended in order to support emergency operations in a timely manner.
Additionally, if certain emergency costs can be documented, certain reimbursements from state and federal
sources may be possible.
Note: Specific responsibilities and tasks during emergency operations are detailed in Annex III: ESF
#25: Administrative and Finance.
B. POLICIES.
1. All departments will make every effort possible to assure the safety of cash, checks, accounts receiv-
able, and assist in the protection of other valuable documents/ records.
2. Departments will designate personnel to be responsible for documentation of disaster operations and
expenditures. Emergency expenditures will be incurred in accordance with existing City emergency
purchasing procedures.
3. During the emergency operations, non -essential administrative activities may be suspended, and per-
sonnel not assigned to essential duties may be assigned to other departments to provide emergency
support.
4. Each department will keep an updated inventory of its personnel, facilities, and equipment resources
as part of their emergency plans and procedures.
C. ADMINISTRATION.
1. During an emergency or disaster, administrative procedures may have to be suspended, relaxed, or
made optional in the interest of protecting life or property. Departments are authorized to take neces-
sary and prudent actions in response to disaster emergency incidents. Emergency Service / Public
Safety officers have independent authority to react to emergency situations.
2. Normal procedures which do not interfere with timely accomplishment of emergency tasks, will con-
tinue to be used. Those emergency administrative procedures which depart from "business -as -usual"
will be described in detail in department emergency and disaster policies, procedures, and instructions
or in their incident action plan during an EOC activation.
3. Departments are responsible for keeping records of the name, arrival time, duration of utilization,
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V. Financial Management
City of Miami
departure time and other information relative to the service of emergency workers, as well as docu-
mentation of the injuries, lost or damaged equipment, and any extraordinary costs.
D. FISCAL.
I . Purchasing personnel shall facilitate the acquisition of all supplies, equipment, and services necessary
to support the emergency response actions of Miami departments.
2. When circumstances dictate, emergency response field personnel may be given purchasing authority
after coordination with the City's Purchasing Department. A record of all purchases shall be reported
to Purchasing in accordance with City purchasing policies. A complete and accurate record of all
purchases, a complete record of all properties commandeered to save lives and property, and an inven-
tory of all supplies and equipment purchased in support of the emergency response shall be main-
tained.
3. Though certain formal procedures may be waived, this in no way lessens the requirement for sound
financial management and accountability. Departments will identify personnel to be responsible for
documentation of disaster costs and utilize existing administrative methods to keep accurate records
separating disaster operational expenditures from day-to-day expenditures. Documentation will in-
clude: logs, formal records and file copies of all expenditures, receipts, personnel time sheets. Depart-
ment Directors will be held responsible for deviations from the emergency purchasing procedures.
4. A separate Emergency Operations Center (EOC) "Finance Section" may be formed to handle the
monetary and financial functions during large emergencies, disasters. See the Miami EOC Manual for
detai Is.
5. Miami may qualify for reimbursement of certain emergency costs from state, federal disaster recov-
ery programs. Miami may also collect damages from its insurance carriers. Successful documentation
of expenditures will maximize the reimbursements and assistance that the City and its citizens will
receive. All Miami departments and agencies are expected to include requirements for emergency
fiscal record keeping in their emergency plans and procedures.
E. LOGISTICS.
1. Departments responding to emergencies and disasters will first use their available resources. When
this plan is implemented, the EOC becomes the focal point for procurement, distribution and replace-
ment of personnel, equipment and supplies. Scarce resources will be allocated according to estab-
lished priorities and objectives of the Incident Commander(s).
2. Logistics will be needed to support the field operations, the Emergency Operations Center (EOC)
operations, and disaster victims.
3. All departments are expected to maintain an inventory of all nonconsumable items, to include their
disposition after the conclusion of the emergency proclamation. items that are not accounted for, or
that are placed in City inventory as an asset will not be eligible for reimbursement.
F. INSURANCE.
1. The City of Miami maintains the following insurance coverages:
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City of Miami
V. Financial Management
• Public Officials Liability - City is self -insured pursuant to FS 768.28 for these types of claims.
• Excess Casualty Policy- policy period 10/1/03-10/1/04. Insurance Company- State National
Insurance Company. Coverage - $10,000,000 each occurrence $10,000,000 Aggregate. Self -in-
sured retention limit $500,000 all lines of coverage.
• Auto Physical Damage - City is self -insured on this matter.
• Boiler & Machinery - $10,000,000 City of Miami.
• Property Pier- Marina Operators Legal Liability in place. City is self -insured on the property
side.
• Professional Liability - City is self insured on this matter.
• AD&D- Policy in file.
• Crime coverage - Employee theft $100,000; Money and Securities (in&out) premises $1,315,000.
Deductible $1,000.00.
• Property - 5 layers of coverage. TIV (total insured value) $200 million. Policy sub -limits include
coverage for earthquake and flood among others. Deductible $100,000 all perils, except Flood
and Earthquake $250,000 Deductible. Wind and Hail 5% per location, subject to minimum of
$1,000,000 per occurrence if eligible to FWUA or $100,000 if not eligible to FWUA. Some
locations covered under separate windstorm policy.
2. Insurance coverage will be required by the federal government in the post disaster phase as per 44
CFR "subpart i". Information on the City's insurance policies will need to be available following a
disaster.
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April, 2005
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V. Financial Management
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City of Miami
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April, 2005
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Basic Plan
VI. References & Authorities
CITY OF MIAM1 OFFICE OF EMERGENCY MANAGEMENT
City of Miami
VI. References & Authorities
VI. REFERENCES AND AUTHORITIES.
A. STATUTES, AUTHORITIES.
1. City of Miami.
a. City of Miami Charter.
b. City of Miami Comprehensive Emergency Management Plan.
c. City of Miami Procurement Procedures.
d. Department Emergency Plans, SOPs.
2. Miami -Dade County Authorities.
a. Miami -Dade County Code.
b. Department Emergency Plans, SOPs.
3. State of Florida.
a. Chapter 14, Governor.
b. Chapter 23, as amended by Chapter 93-211, Laws of Florida.
c. Chapter 125, County Government; Chapter 162, County or Municipal Code Enforcement; Chapter
166, Municipalities; and Chapter 553, Building Construction Standards.
d. Chapter 161, Beach and Shore Preservation; Part III, Coastal Zone Preservation.
e. Chapter 163, Intergovernmental Programs; Part I, Miscellaneous Programs.
f. Chapter 187, State Comprehensive Plan.
g. Chapter 252, Emergency Management.
h. Chapter 380, Land and Water Management.
I. Chapter 870, Affrays, Riots, Routs, Unlawful Assemblies.
4. Federal.
a. Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988,
allows for federal assistance through a Presidential Disaster Declaration.
b. Public Law 93-288, as amended, which provides authority for response assistance under the Federal
Response Plan, and which empowers the President to direct any federal agency to utilize its authori-
ties and resources in support of state and local assistance efforts.
c Public Law 81-920, the Federal Civil Defense Act of 1950, as amended, provides a system for joint
capability -building at the federal, state and local levels for all hazards.
d. Public Law 93-234, Flood Disaster Protection Act of 1973, as amended, provides insurance coverage
for all types of buildings.
e. Public Law 99-499, Superfund Amendments and Reauthorization Act of 1986 (SARA), which gov-
erns hazardous materials planning and right -to -know.
f. Public Law 101-615, Hazardous Materials Transportation Uniform Safety Act (HMTUSA), which
provides funding to improve capability to respond to hazardous materials incidents.
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April, 2005
VI-3
VI. References & Authorities
City of Miami
g. Public Law 95-510, Comprehensive Environmental Response, Compensation, and Liability Act of
1980 (CERCLA) as amended, which requires facilities to notify authorities of accidental releases of
hazardous materials.
h. Public Law 101 -549, Clean Air Amendments of 1990, which provides for reductions in pollutants.
i. Public Law 85-256, Price -Anderson Act, which provides for a system of compensating the public for
harm caused by a nuclear accident.
j. Public Law 84-99 (33 USC 701n), Flood Emergencies, authorizing an emergency fund for flood
emergency preparation, flood fighting and rescue operations, or repair and restoration of flood control
works threatened or destroyed by flood.
k. Public Law 91-671, Food Stamp Act of 1964, in conjunction with Section 412 of the Stafford Act,
relating to food stamp distributions after a major disaster.
1. Public Law 89-665 (16 USC 470 et seq), National Historic Preservation Act, relating to the preserva-
tion of historic resources damaged as a result of disasters.
m. Stewart B. McKinney Homeless Assistance Act, 42 USC 11331-11352, Federal Emergency Manage-
ment Food and Shelter Program.
n. National Flood Insurance Act of 1968, 42 USC 4001 et seq.
B. ADMINISTRATIVE RULES.
1. State of Florida.
a. Florida Department of Community Affairs Administrative Rules 9G-2, 6, 7, 11, 12, 14, 16, and 17.
b. Florida Department of Community Affairs Administrative Rules 9J-2 and 5.
2. Federal.
a. 44 CFR Parts 59-76, National Flood Insurance Program and related programs.
b. 44 CFR Part 13 (The Common Rule), Uniform Administrative Requirements for Grants and Coopera-
tive Agreements.
c. 44 CFR Part 206, Federal Disaster Assistance for Disasters Declared after November 23, 1988.
d. 44 CFR Part 10, Environmental Considerations.
e. 44 CFR Part 14, Audits of State and Local Governments,
C. EXECUTIVE ORDERS.
1. State of Florida.
a. Executive Order 80-29 (Disaster Preparedness), dated April 14, 1980.
b. Executive Order 87-57 (State Emergency Response Commission), dated April 17, 1987; as updated
by Executive Order 093-242.
2. Federal.
a. Executive Order 11988, Floodplain Management.
b. Executive Order 11990, Protection of Wetlands.
VI-4
CEMP
April, 2005
CITY OF MIAMI OFFICE OF EMERGENCY MANAGEMENT
City of Miami
Attachments
VII. ATTACHMENTS.
A. Primary/Support Matrix.
B. Glossary of Terms, Acronyms.
C. Declaration of Emergency - Comparison of Florida Statutes.
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Attachments
A. PRIMARY / SUPPORT MATRIX
DEPARTMENTS,
AGENCIES &
ORGANIZATIONS
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3
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S.
Capital Improvement Programs
S
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City Attorney
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City Clerk
City Commission
City Manager
S
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S
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City Mayor
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Communications (PIO)
P.
Departments, All Miami
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s
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Emergency Management
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S:
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Financial Officer Chief
• Community Development
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• Finance
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• Economic Development &
Asset Management Department
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• Employee Relations Department
(Human Resources & Labor
Relations)
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• Purchasing
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• Risk Management
5
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Fire -Rescue
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• Fire Central Information Officer
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• Fire Prevention Bureau (Life
Safety Assessment Teams)
P
• Fire -Rescue / USAR Team
• HazMat Team
S:
GSA
P
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s
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Homeless Programs
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information Officer Chief
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S
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Attachments
A. PRIMARY / SUPPORT MATRIX (PAGE 2)
City of Miami
DEPARTMENTS,
AGENCIES &
ORGANIZATIONS
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• Information Technology
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Neighborhood Services Chief
• Buildings
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• Neighborhood Enhancement Team
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• Parks & Recreation
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• Planning & Zoning
• Solid Waste
5
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Off -Street -Parking
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Police
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Public Facilities & Marinas
Public Works
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School District
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Strategic Planning Chief
• Budgeting & Planning
• Internal Audits
Other:
Amateur Radio (RACES)
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Ambulance Service
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American Red Cross
S.
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s
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CERT/Citizen Corps
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Chamber of Commerce
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Churches
S'
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Civic Organizations
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Debris Management Contractor
S
Emergency Alert System (EAS)
S
Funeral Directors
Groce Stores with Kitchens
Vii-6
J) I ritrlary (or lead) :.(II(
S
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Attachments
A. PRIMARY / SUPPORT MATRIX (PAGE 3)
DEPARTMENTS,
AGENCIES &
ORGANIZATIONS
2
Hialeah Fire -Rescue HazMat Team
Hospitals/Physicians/Nurses
Hotels
National Weather Service
3
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Print, Radio &/or TV Media
Restaurants
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Salvation Army
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Specialists
US Coast Guard & Auxiliary
Utilities
Volunteer Organizations
S
5
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8
Water Sewer, Miami -Dade
Private:
Florida Power & Light
S
S
S
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Attachments
B. GLOSSARY OF TERMS & ACRONYMS
-A-
Agency. A division of government with a specific function offering a particular kind of assistance, In ICS, agencies are
defined either as jurisdictional (having statutory responsibility for incident management) or as assisting or cooperating
(providing resources or other assistance).
Agency Representative, A person assigned by a primary, assisting, or cooperating Federal, State, local, or tribal govern-
ment agency or private entity that has been delegated authority to make decisions affecting that agency's or organization's
participation in incident management activities following appropriate consultation with the leadership of that agency.
Area Command (Unified Area Command). An organization established (1) to oversee the management of multiple inci-
dents that are each being handled by an ICS organization or (2) to oversee the management of large or multiple incidents to
which several Incident Management Teams have been assigned. Area Command has the responsibility to set overall strat-
egy and priorities, allocate critical resources according to priorities, ensure that incidents are properly managed, and ensure
that objectives are met and strategies followed, Area Command becomes Unified Area Command when incidents are
multijurisdictional. Area Command may be established at an EOC facility or at some location other than an ICP.
Available Resources, Resources assigned to an incident, checked in, and available for use, normally located in a Staging
Area.
Awareness. The continual process of collecting, analyzing, and disseminating intelligence, information, and knowledge to
allow organizations and individuals to anticipate requirements and to react effectively.
-B-
Miami-Dade County Emergency Operations Center (EOC), A County facility that serves as a central location for the
coordination and control of all county emergency preparedness and response activities.
Catastrophic Incident, Any natural or manmade incident, including terrorism, that results in extraordinary levels of mass
casualties, damage, or disruption severely affecting the population, infrastructure, environment, economy, national morale,
and/or government functions. A catastrophic event could result in sustained national impacts over a prolonged period of
time; almost immediately exceeds resources normally available to State, local, tribal, and private -sector authorities in the
impacted area; and significantly interrupts governmental operations and emergency services to such an extent that national
security could be threatened. All catastrophic events are Incidents of National Significance.
Chain of Command, A series of command, control, executive, or management positions in hierarchical order of authority.
Command Staff. In an incident management organization, the Command Staff consists of the Incident Command and the
special staff positions of Public Information Officer, Safety Officer, Liaison Officer, and other positions as required, who
report directly to the Incident Commander. They may have an assistant or assistants, as needed.
Comprehensive Emergency Management (CEM). An integrated approach to the management of emergency programs
and activities for all four emergency phases (mitigation, preparedness, response, and recovery), for all types of emergencies
and disasters (natural, man-made, and attack), and for all levels of government (local, state, and Federal) and the private
sector.
Comprehensive Emergency Management Plan (CEMP). Contains policies, authorities, concept of operations, legal
constraints, responsibilities, and emergency functions to be performed. Agency response plans, responder SOPS, and spe-
cific incident action plans are developed from this strategic document.
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City of Miami
Consequence Management. Predominantly an emergency management function and included measures to protect public
health and safety, restore essential government services, and provide emergency relief to governments, businesses, and
individuals affected by the consequences of terrorism. The requirements of consequence management and crisis manage-
ment are combined in the NRP. See also Crisis Management.
COOP, Continuity of Operations Plan.
Credible Threat. A potential terrorist threat that, based on a threat assessment, is credible and likely to involve WMD.
Crisis Action Team (CAT). A flexible, supporting / coordinating service that could be: One person at home facilitating the
coordination of personnel and resources to an incident scene; Several people convening in the Emergency Operations
Center (EOC) or on -scene to assist the "Incident Manager" as needed.
Crisis Management. Predominantly a law enforcement function and included measures to identify, acquire, and plan the
use of resources needed to anticipate, prevent, and/or resolve a threat or act of terrorism. The requirements of consequence
management and crisis management are combined in the NRP. See also Consequence Management.
Critical Infrastructures, Systems and assets, whether physical or virtual, so vital to the United States that the incapacity or
destruction of such systems and assets would have a debilitating impact on security, national economic security, national
public health or safety, or any combination of those matters.
Cultural Resources, Cultural resources include historic and prehistoric structures, archeological sites, cultural landscapes,
and museum collections.
Cyber. Pertaining to computers and their support systems, such as servers, routers, and switches, that support critical
infrastructure.
D-
Damage Amessment. Estimation of damages made after a disaster has occurred which serves as the basis of the Governor's
request to the President for a declaration of Emergency or Major Disaster.
Defense Support of Civil Authorities (DSCA). Refers to Department of Defense (DOD) support, including Federal mili-
tary forces, DOD civilians and DOD contractor personnel, and DOD agencies and components, for domestic emergencies
and for designated law enforcement and other activities.
Disaster, Any occurrence or imminent threat of widespread or severe damage, injury, or loss of life or property resulting
from a Natural, Technological, and / or National Security incident, including but not limited to earthquake, explosion, fire,
flood, high water, hostile military actions, hurricanes, landslide, mudslide, storms, tidal wave, tornado, wind -driven water,
or other disasters.
Disaster Catastrophic, Although there is no commonly accepted definition of a catastrophic disaster, the term implies an
event or incident which produces severe and widespread damages of such a magnitude as to result in the requirement for
significant resources from outside the affected area to provide the necessary response. A Catastrophic Disaster is defined as
an event that results in large numbers of deaths and injuries; causes extensive damage or destruction of facilities that
provide and sustain human needs; produces an overwhelming demand on State and local response resources and mecha-
nisms; causes a severe long-term effect on general economic activity; and severely affects State, local, and private sector
capabilities to begin and sustain response activities.
Disaster, Major, As defined under P.L. 93-288, any natural catastrophe, (including any hurricane, tornado, storm, flood,
high water, wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or
drought), or, regardless of cause, any fire, flood, or explosion, in any part of the United States, which in the determination
of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this Act to
supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating
the damage, loss, hardship, or suffering caused thereby.
VII - 10
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April, 2005
City of Miami
Disaster Analysis, The collection, reporting and analysis of disaster related damages to determine the impact of the damage
and to facilitate emergency management of resources and services to the stricken area.
Attachments
Disaster Recovery Center @RC), A center set up in the disaster area where individual disaster victims may receive
information concerning available assistance, and apply for the programs for which they are eligible. Disaster Recovery
Center will house representatives of the federal, state, and local agencies that deal directly with the needs of the individual
victim.
D & C, Direction and Control.
-E
Emergency, "Any aircraft crash, hurricane, tornado, storm, flood, high water, wind -driven water, tidal wave, tsunami,
earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosion, or other catastrophe which re-
quires emergency assistance to save lives and protect public health and safety or to avert or lessen the threat of a major
disaster," (PL 93-288); Any occasion or instance for which, in the determination of the Governor, state assistance is needed
to supplement local efforts and capabilities to save lives and protect property and public health and safety, or to lessen or
avert the threat of a catastrophe in any part of the state.
Emergency Alert SystemiEAS), Formally the Emergency Broadcast System. Consists of broadcasting stations and inter-
connecting facilities that have been authorized by the Federal Communications Commission to operate in a controlled
manner during emergencies.
Emergency Function (EF), A functional area of response activity established to facilitate the delivery of City of Miami
assistance required during the immediate response phases of a disaster to save lives, protect property and public health, and
to maintain public safety.
Emergency Management, The preparation for and the carrying out of all emergency functions, other than functions for
which the military forces are primarily responsible, to minimize injury and repair damage resulting from disasters caused
by enemy attack, sabotage, or other hostile action, or by fire, flood, storm, earthquake, or other natural causes, and to
provide support for search and rescue operations for persons and property in distress; Organized analysis, planning, deci-
sion -making, assignment, and coordination of available resources to the mitigation of, preparedness for, response to, or
recovery from major community -wide emergencies. Refer to local and state emergency legislation.
Emergency Management Plans, Those plans prepared by federal, state and local governments in advance and in anticipa-
tion of disasters for the purposes of assuring effective management and delivery of aid to disaster victims, and providing for
disaster prevention, warning, emergency response, and recovery.
Emergency Operations Center (EOC). A protected site from which public officials issue warnings and exercise direction
and control during an emergency / disaster. It is equipped and staffed to provide support in coordinating and guiding
emergency / disaster operations.
Emergency Protective Measures, Those efforts to protect life and property against anticipated and occurring effects of a
disaster. These activities generally take place after disaster warning (if any) and throughout the incidence period.
Emergency Public Information, Information disseminated primarily in anticipation of an emergency, or at the actual time
of an emergency; in addition to providing information as such, frequently directs actions, instructs, and transmits direct
orders. Includes rumor -control processes.
Emergency Response Team (ERT), An interagency team, consisting of the lead representative from each Federal depart-
ment or agency assigned primary responsibility for an ESF and key members of the FCO's staff, formed to assist the FCO
in carrying out his/her coordination responsibilities. The ERT provides a forum for coordinating the overall Federal re-
sponse, reporting on the conduct of specific operations, exchanging information, and resolving issues related to ESF and
other response requirements. ERT members respond to and meet as requested by the FCO. The ERT may be expanded by
the FCO to include designated representatives of other Federal Departments and agencies as needed.
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April, 2005
VII-11
Attachments
City of Miami
Emergency Support Function (ESF) (Federal. State), A grouping of government and certain private -sector capabilities
into an organizational structure to provide the support, resources, program implementation, and services that are most likely
to be needed to save lives, protect property and the environment, restore essential services and critical infrastructure, and
help victims and communities return to normal, when feasible, following domestic incidents, The ESFs serve as the primary
operational -level mechanism to provide assistance to State, local, and tribal governments or to Federal departments and
agencies conducting missions of primary Federal responsibility. The State uses ESFs to provide assistance tp local govern-
ments.
Emergency Support Team (EST). An interagency group operating from the Federal Emergency Management Agency
(FEMA) headquarters. The EST oversees the national -level response support effort and coordinates activities with the ESF
primary and support agencies in supporting Federal response requirements in the field.
Evacuation. Organized, phased, and supervised withdrawal, dispersal, or removal of civilians from dangerous or poten-
tially dangerous areas, and their reception and care in safe areas.
Exercise. Maneuver or simulated emergency condition involving planning, preparation, and execution; carried out for the
purpose of testing, evaluating, planning, developing, training, and / or demonstrating emergency management systems and
individual components and capabilities, to identify areas of strength and weakness for improvement of CEMP.
Federal Assistance. Aid to disaster victims or state or local governments by federal agencies authorized to provide assis-
tance under federal statutes.
Federal Coordinating Officer (FCO). The Federal officer who is appointed to manage Federal resource support activities
related to Stafford Act disasters and emergencies. The FCO is responsible for coordinating the timely delivery of Federal
disaster assistance resources and programs to the affected State and local governments, individual victims, and the private
sector.
Federal Hazard Mitigation Officer (FHMO), Person appointed by the FCO responsible for managing federal hazard
mitigation programs and activities.
Federal Interagency Hazard Mitigation Team (I -Team), Activated by the FHMO immediately following a Presidential
Disaster Declaration, and made up of appropriate federal, state, and local government representatives to identify opportuni-
ties for hazard mitigation.
Federal / State Agreement, The agreement signed by the Governor and the Regional Director of the Federal Emergency
Management Agency, specifying the manner in which federal assistance will be made available for a Presidential Declara-
tion of Emergency, Fire Suppression, or Major Disaster, and containing terms and conditions consistent with applicable
laws, executive orders, and regulations as the Administrator of FEMA may require.
FEMA, Federal Emergency Management Agency.
Florida Division of Emergency Management (FDEM), A division of the State Department of Community Affairs, FDEM
is responsible for the direction and control of a state response and recovery organization.
Fujita-Pearson Tornado Scale, Measures tornado strength.
Rating Winds Damage
FO 40- 72 mph Light
FI 73 112 mph Moderate
F2. 1.13 mph Considerable
F3 158 mph Severe
F4 207 - 260 mph Devastating
F5 261-318mph Incredible
VII-12
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April, 2005
City of Miami
Attachments
-G-
Governor's Authorized Representative (GAR), That person named by the Governor in the Federal / State Agreement to
execute on behalf of the state all necessary documents for disaster assistance following the declaration of an emergency or
a major disaster, including certification of applications for public assistance.
Grantee, The state agency (DCA) that is eligible to receive federal dollars in a Presidential Disaster.
-H-
Hazard, Any situation that has the potential for causing damage to life, property, and / or the environment.
Hazard Mitigation, Any cost-effective measure which will reduce the potential for damage to a facility from a disaster
event.
Hazard Mitigation Grant Program, Federal government may contribute up to 75 percent of the cost of hazard mitigation
measures which the President has determined are cost-effective and which substantially reduce the risk of future damage,
hardship, loss, or suffering in any area affected by major disaster. (Stafford Act, Sec. 404)
Hazard Mitigation Plan, Section 409 of the Stafford Act requires the state and affected local governments to prepare a
hazard mitigation plan that evaluates the natural hazards within the disaster area(s) and recommends appropriate measures
to reduce the risks from future disasters.
Hurricane. Tropical Storm Category 1-5, A large cyclone storm accompanied by high winds, extreme rainfall and storm
surge.
Winds: Category 1: 74 - 95 m.p.h.
Category 2: 96 - 100 m.p.h.
Category 3: 111 - 130 m.p.h,
Category 4: 131 - 155 m.p.h.
Category 5: > 155 m.p.h.
Hurricane Advisory. A method for disseminating hurricane and storm data to the public every six (6) hours.
Hurricane Eye. The relatively calm area near the center of the storm. In this area winds are light and sky often partly
covered by clouds.
Hurricane Season, The portion or the year having relatively high incidence of hurricane. In the Atlantic, Caribbean and
Gulf of Mexico it is usually regarded as the period from June 1 through November 30.
Hurricane Watch. An announcement for specific areas that a hurricane or an incipient hurricane condition poses a threat to
coastal and inland communities. All people in the indicated areas should take stock of their preparedness requirements,
keep abreast of the latest advisories and bulletins and be ready for quick action in case a warning is issued for their areas.
Hurricane Warning, A warning that one or both of the following dangerous effects of a hurricane are expected in a
specified coastal area in 24 hours or less: (a) Sustained winds 74 miles per hour (64 knots) or higher; (b) Dangerously high
water or a combination of dangerously high water and exceptionally high waves, even though winds expected may be less
than hurricane force.
-I-
Incident. An occurrence or event, natural or humancaused, that requires an emergency response to protect life or property.
Incidents can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, wildland and urban
fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical
CEMP
April, 2005
VII - 13
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City of Miami
storms, war -related disasters, public health and medical emergencies, and other occurrences requiring an emergency re-
sponse.
Incident Action Plan, An oral or written plan containing general objectives reflecting the overall strategy for managing an
incident. It may include the identification of operational resources and assignments. It may also include attachments that
provide direction and important information for management of the incident during one or more operational periods.
Incident Commander (IC), The individual responsible for all incident activities, including the development of strategies
and tactics and the ordering and release of resources. The IC has overall authority and responsibility for conducting incident
operations and is responsible for the management of all incident operations at the incident site.
Incident Command Post (ICP), The field location at which the primary tactical -level, on -scene incident command func-
tions are performed. The ICP may be collocated with the incident base or other incident facilities and is normally identified
by a green rotating or flashing light.
Incident Command System (ICS), A standardized onscene emergency management construct specifically designed to
provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or
multiple incidents, without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment,
personnel, procedures, and communications operating with a common organizational structure, designed to aid in the man-
agement of resources during incidents. ICS is used for all kinds of emergencies and is applicable to small as well as large
and complex incidents. ICS is used by various jurisdictions and functional agencies, both public and private, or organized
field -level incident management operations.
Incident Management Tears (IMT), The Incident Commander and appropriate Command and General Staff personnel
assigned to an incident.
Incident Mitigation, Actions taken during an incident designed to minimize impacts or contain the damages to property or
the environment.
Incident Period. For Emergencies or Major Disasters declared pursuant to PL 93-288, those days or parts thereof officially
designated by the President or a representative as the dates upon which damages occurred.
Individual Assistance, Financial or other aid provided to private citizens to help alleviate hardship and suffering, and
intended to facilitate resumption of their normal way of life prior to disaster.
Individual Assistance Officer, State Human Services officer designated to coordinate individual assistance programs.
Infrastructure, The manmade physical systems, assets, projects, and structures, publicly and/or privately owned, that are
used by or provide benefit to the public. Examples of infrastructure include utilities, bridges, levees, drinking water sys-
tems, electrical systems, communications systems, dams, sewage systems, and roads.
Initial Actions. The actions taken by those responders first to arrive at an incident site.
Initial Response, Resources initially committed to an incident.
-J-
Joint Field Office (JFO). A temporary Federal facility established locally to provide a central point for Federal, State,
local, and tribal executives with responsibility for incident oversight, direction, and/or assistance to effectively coordinate
protection, prevention, preparedness, response, and recovery actions. The JFO will combine the traditional functions of the
JOC, the FEMA Disaster Field Office (DFO), and the JTC within a single Federal facility.
Joint Information Center (JIC}. A facility established to coordinate all incident -related public information activities. It is
the central point of contact for all news media at the scene of the incident. Public information officials from all participating
agencies should collocate at the JIC.
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Joint Information System (JIS), Integrates incident information and public affairs into a cohesive organization designed
to provide consistent, coordinated, timely information during a crisis or incident operations. The mission of the JIS is to
provide a structure and system for developing and delivering coordinated interagency messages; developing, recommend-
ing, and executing public information plans and strategies on behalf of the IC; advising the IC concerning public affairs
issues that could affect a response effort; and controlling rumors and inaccurate information that could undermine public
confidence in the emergency response effort.
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Joint Operations Center (JOC). The JOC is the focal point for all Federal investigative law enforcement activities during
a terrorist or potential terrorist incident or any other significant criminal incident, and is managed by the Senior Federal Law
Enforcement Official (SFLEO). The JOC becomes a component of the JFO when the NRP is activated.
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L
LEPC: Local Emergency Planning Committee, A committee appointed by the State emergency response commission
(SERC), as required by Title II of SARA, to formulate a comprehensive emergency plan to deal with Hazardous Materials
for its district. (See SARA)
Liaison Officer, A member of the Command Staff responsible for coordinating with representatives from cooperating and
assisting agencies.
Local Emergency. The duly proclaimed existence of conditions of a disaster or of extreme peril to the safety or health of
persons and property within local jurisdictional boundaries. The emergency may be declared by a mayor or his/her designee
and would normally be issued concurrent with a county declaration by the board of County Commissioners prior to request-
ing state and / or federal assistance,
Locatj overnment. Any county, city, village, town, district or other political subdivisions of the state, any Indian tribe or
authorized tribal organization, and including any rural community or unincorporated town or village or any other public
entity for which an application for assistance is made by the state or political subdivision thereof.
-M-
Mitigation. Activities designed to reduce or eliminate risks to persons or property or to lessen the actual or potential effects
or consequences of an incident. Mitigation measures may be implemented prior to, during, or after an incident, Mitigation
measures are often developed in accordance with lessons learned from prior incidents. Mitigation involves ongoing actions
to reduce exposure to, probability of, or potential loss from hazards. Measures may include zoning and building codes,
floodplain buyouts, and analysis of hazard -related data to determine where it is safe to build or locate temporary facilities.
Mitigation can include efforts to educate governments, businesses, and the public on measures they can take to reduce loss
and injury.
Mobilization, The process and procedures used by all organizations -Federal, State, local, and tribal -for activating, assem-
bling, and transporting all resources that have been requested to respond to or support an incident.
Mobilization Center, An off -site temporary facility at which response personnel and equipment are received from the
Point of Arrival and are pre -positioned for deployment to an incident logistics base, to a local Staging Area, or directly to an
incident site, as required. A mobilization center also provides temporary support services, such as food and billeting, for
response personnel prior to their assignment, release, or reassignment and serves as a place to out -process following demo-
bilization while awaiting transportation.
Multiagengy Command Center (MACC). An interagency coordination center established by Department of Homeland
Security (DHS)/U.S. Secret Service (USSS) during NSSEs as a component of the JFO. The MACC serves as the focal point
for interagency security planning and coordination, including the coordination of all National Special Security Events
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(NSSES) related information from other intra-agency centers (e.g., police command posts, Secret Service security rooms)
and other interagency centers (e.g., intelligence operations centers, joint information centers) .
Multiagency Coordination System, Provides the architecture to support coordination for incident prioritization, critical
resource allocation, communications systems integration, and information coordination. The components of multiagency
coordination systems include facilities, equipment, EOCs, specific multiagency coordination entities, personnel, proce-
dures, and communications. The systems assist agencies and organizations to fully integrate the subsystems of NIMS,
Multijurisdictional Incident, An incident requiring action from multiple agencies that each have
jurisdiction to manage certain aspects of an incident. In ICS, these incidents will be managed under Unified Command,
Mutual Aid Agreement, Written agreement between agencies, organizations, and/or jurisdictions that they will assist one
another on request by furnishing personnel, equipment, and/or expertise in a specified manner.
-N-
National Disaster Medical System (NDMS), Acoordinated partnership between Department of Homeland Security (DHS),
Health & Human Services (HHS), Department of Defense (DOD), and the Department of Veterans Affairs established for
the purpose of responding to the needs of victims of a public health emergency. NDMS provides medical response assets
and the movement of patients to health care facilities where definitive medical care is received when required.
Nation1 Hurricane Center (NHC), Located in Miami, the NHC maintains a continuous watch on tropical cyclones over
the Atlantic, Caribbean, Gulf of Mexico, and the Eastern Pacific from May 15 through November 30. The Center prepares
and distributes hurricane watches and warnings, and marine advisories for the general public.
National Incident Management System (NIMS). A system mandated by Homeland Security Presidential Directive-5
(HSPD-5) that provides a consistent, nationwide approach for Federal, State, local, and tribal governments; the private
sector; and NGOs to work effectively and efficiently together to prepare for, respond to, and recover from domestic inci-
dents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among Federal, State,
local, and tribal capabilities, the NIMS includes a core set of concepts, principles, and terminology. HSPD-5 identifies these
as the ICS; multiagency coordination systems; training; identification and management of resources (including systems for
classifying types of resources); qualification and certification; and the collection, tracking, and reporting of incident infor-
mation and incident resources.
NRP, National Response Plan.
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PL, Public Law (federal).
Preparedness, The range of deliberate, critical tasks and activities necessary to build, sustain, and improve the operational
capability to prevent, protect against, respond to, and recover from domestic incidents. Preparedness is a continuous pro-
cess involving efforts at all levels of government and between government and private -sector and nongovernmental organi-
zations to identify threats, determine vulnerabilities, and identify required resources.
Prevention, Actions taken to avoid an incident or to intervene to stop an incident from occurring. Prevention involves
actions taken to protect lives and property. It involves applying intelligence and other information to a range of activities
that may include such countermeasures as deterrence operations; heightened inspections; improved surveillance and secu-
rity operations; investigations to determine the full nature and source of the threat; public health and agricultural surveil-
lance and testing processes; immunizations, isolation, or quarantine; and, as appropriate, specific law enforcement opera-
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tions aimed at deterring, preempting, interdicting, or disrupting illegal activity and apprehending potential perpetrators and
bringing them to justice.
Principal Federal Official (PFO). The Federal official designated by the Secretary of Homeland Security to act as his/her
representative locally to oversee, coordinate, and execute the Secretary's incident management responsibilities under HSPD-
5 for Incidents of National Significance.
Private Sector, Organizations and entities that are not part of any governmental structure. Includes for -profit and not -for -
profit organizations, formal and informal structures, commerce and industry, private emergency response organizations,
and private voluntary organizations (PVOs).
Public Assistance Program. The program administered by FEMA that provides supplemental Federal disaster grant assis-
tance for debris removal and disposal, emergency protective measures, and the repair, replacement, or restoration of disas-
ter -damaged, publicly owned facilities and the facilities of certain private nonprofit organizations.
Public Health, Protection, safety, improvement, and interconnections of health and disease prevention among people,
domestic animals and wildlife,
Public Information Officer (PIO). A member of the Command Staff responsible for interfacing with the public and media
or with other agencies with incidentrelated information requirements.
Public. Works, Work, construction, physical facilities, and services provided by governments for the benefit and use of the
public.
Public Facility, Any flood control, navigation, irrigation reclamation, public power, sewage treatment and collection, water
supply and distribution, watershed development, airport facility, non-federal aid street, road or highway, and any other
public building, structure or system including those used exclusively for recreation purposes,
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-R-
Rapid Response Teams (RRT). Teams comprised of trained individuals in specific fields (law enforcement, fire, public
works, building officials, etc.). RRT's are organized from local governments when activated, operates under the state as an
operating unit of the State Emergency Response Team.
Recovery. The development, coordination, and execution of service- and site -restoration plans for impacted communities
and the reconstitution of government operations and services through individual, private -sector, nongovernmental, and
public assistance programs that: identify needs and define resources; provide housing and promote restoration; address
long-term care and treatment of affected persons; implement additional measures for community restoration; incorporate
mitigation measures and techniques, as feasible; evaluate the incident to identify lessons learned; and develop initiatives to
mitigate the effects of future incidents.
Regional Director. Director of a Regional Office of the Federal Emergency Management Agency (FEMA).
Resources. Personnel and major items of equipment, supplies, and facilities available or potentially available for assign-
ment to incident operations and for which status is maintained. Resources are described by kind and type and may be used
in operational support or supervisory capacities at an incident or at an EOC.
Response, Activities that address the short -tern, direct effects of an incident. Response includes immediate actions to save
lives, protect property, and meet basic human needs. Response also includes the execution of emergency operations plans
and of incident mitigation activities designed to limit the loss of life, personal injury, property damage, and other unfavor-
able outcomes. As indicated by the situation, response activities include: applying intelligence and other information to
lessen the effects or consequences of an incident; increased security operations; continuing investigations into the nature
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City of Miami
and source of the threat; ongoing public health and agricultural surveillance and testing processes; immunizations, isola-
tion, or quarantine; and specific law enforcement operations aimed at preempting, interdicting, or disrupting illegal activity,
and apprehending actual perpetrators and bringing them to justice.
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Saffir-Simpson Hurricane Scale, Measures hurricane strength.
Winds: Category I: 74 - 95 m.p.h.
Category 2: 96 - 100 m.p.h.
Category 3: 111 - 130 m.p.h.
Category 4: 131 - 155 m.p.h.
Category 5: > 155 m.p.h.
SARA, Superfund Amendments and Reauthorization Act of 1986 (PL 99-499). Extends and revises Superfund authority (in
Title 1 & II). Title III of SARA includes detailed provisions for community planning and Right -To -Know systems.
SERC, State Emergency Response Commission, designated by the Governor, responsible for establishing hazardous mate-
rial planning districts an appointing / overseeing Local Emergency Planning Committees. (See SARA)
Situation Assessment. The evaluation and interpretation of information gathered from a variety of sources (including
weather information and forecasts, computerized models, GIS data mapping, remote sensing sources, ground surveys, etc.)
that, when communicated to emergency managers and decision makers, can provide a basis for incident management
decision making.
Situation Report, Initial impact, damage assessment report,
Squall, A sudden increase of wind speed by at least 18 miles per hour (15 knots) and rising to 25 miles per hour (22 knots)
or more, and lasting for at least one minute.
Stafford Act _("Robert T. Stafford Disaster Relief and Emergency Assistance Act" P.L. 93-288. as amended), Provides
authority for response assistance under the Federal Response Plan, and which empowers the President to direct any federal
agency to utilize its authorities and resources in support of state and local assistance efforts.
State Coordinating Officer (SCO), The person appointed by the Governor for the purpose of coordinating state and local
disaster assistance efforts with those of the federal government.
State of Emergency, An emergency proclaimed as such by the Governor pursuant to state law.
State Emergency Plan. As used in Section 201(b) of PL 93-288; that state plan which is designed specifically for state -
level response to emergencies or major disasters and which sets forth actions to be taken by the state and local governments
including those for implementing federal disaster assistance. (Known as the Comprehensive Emergency Management Plan
or State Emergency Operations Plan) Execution of the State Comprehensive Emergency Management Plan is a prerequisite
to the provision of federal assistance authorized by PL 93-288.
State Hazard Mitigation Officer (SHMO). State official responsible for coordinating the preparation and implementation
of the State Hazard Mitigation Plan (pursuant to Section 409 of the Stafford Act) and implementation of the Hazard Mitiga-
tion Grant Program (pursuant to Section 404 of the Stafford Act).
State Hazard Mitigation and Recovery TeamiSHMART). Representatives from key state agencies, local governments,
and other public and private sector organizations that influence development and hazard management policies within the
state.
State Wide Mutual Aid Agreement, A document, that when executed, provides political subdivisions of the State of
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Florida who become a party to the agreement are authorized under Chapter 252, Florida Statutes, to request, offer or
provide assistance to any other signatory to the agreement if authorized by the SERC.
Standard Operating Procedure (SOP), A ready and continuous reference to those roles, relationships and procedures
within an organization which are used for the accomplishment of broad or specialized functions which augment the Com-
prehensive Emergency Management Plan; Set of instructions having the force of a directive, covering features of opera-
tions which lend themselves to a definite or standardized procedure without loss of effectiveness, and implemented without
a specific direct order from higher authority,
Storm Surge, The high and forceful dome of wind driven rising tidal waters, sweeping along the coastline near where the
eye makes landfall or passes close to the coast.
Sustained Wind, The wind obtained by averaging observed value over a one minute period,
-T-
Terrorism. Any activity that (1) involves an act that (a) is dangerous to human life or potentially destructive of critical
infrastructure or key resources; and (b) is a violation of the criminal laws of the United States or of any State or other
subdivision of the United States; and (2) appears to be intended (a) to intimidate or coerce a civilian population; (b) to
influence the policy of a government by intimidation or coercion; or (c) to affect the conduct of a government by mass
destruction, assassination, or kidnapping.
Tornado. A relatively short-lived local storm, that is composed of violently rotating columns of air that descend in the
familiar funnel shape from a thunderstorm cloud system.
Tornado Warning, Indicates a tornado has been sighted or is spotted on radar. Warnings will give the location of the
tornado and the area immediately affected by the warning.
Tornado Watch, Indicates that the weather conditions are favorable for a tornado to develop and that the sky should be
watched.
Tropical Cyclone. A non -frontal cyclone of synoptic scale, developing over tropical or sub -tropical waters and having a
definite organized circulation.
Tropical Depression, A tropical cyclone in which the maximum sustained surface wind in 38 miles per hour (33 knots) or
less,
Tropical Pisturbance, A moving area of thunderstorms in the tropics,
Tropical Storm, A warm core tropical cyclone in which the maximum sustained surface wind is in the range of 39 to 73
miles per hour (34-63 knots) inclusive.
Tropical Storm Warning, A warning of sustained winds in the range of 39-73 miles per hour (34 to 63 knots) inclusive.
Tropical Wave, A westward moving trough of low pressure embedded in the deep easterly current. It tends to organize tow
level circulation and may travel thousands of miles with little change in shape, sometimes producing significant shower and
thundershower activity along its path.
Title III (or SARA). The "Emergency Planning and Community Right -To -Know Act of 1986." Specifies requirements for
organizing the planning process of the State and local levels for specified extremely hazardous substances; minimum plan
content; requirements for fixed facility owners and operators to inform officials about extremely hazardous substances
present at the facilities; and mechanisms for making information about extremely hazardous substances available to citi-
zens. (42 USC annot., sec. 11001, et, seq.-1986)
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Unified Command. An application of ICS used when there is more than one agency with incident jurisdiction or when
incidents cross political jurisdictions, Agencies work together through the designated members of the Unified Command to
establish their designated Incident Commanders at a single ICP and to establish a common set of objectives and strategies
and a single Incident Action Plan.
Urban Search and Rescue. Operational activities that include locating, extricating, and providing on -site medical treat-
ment to victims trapped in collapsed structures.
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Weapon of Mass Destruction (WMD), As defined in Title 18, U.S.C. § 2332a: (1) any explosive, incendiary, or poison
gas, bomb, grenade, rocket having a propellant charge of more than 4 ounces, or missile having an explosive or incendiary
charge of more than one -quarter ounce, or mine or similar device; (2) any weapon that is designed or intended to cause
death or serious bodily injury through the release, dissemination, or impact of toxic or poisonous chemicals or their precur-
sors; (3) any weapon involving a disease organism; or (4) any weapon that is designed to release radiation or radioactivity
at a level dangerous to human life.
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C. DECLARATION OF EMERGENCY COMPARISON OF
FLORIDA STATUTES
Attachments
A DECLARATION OF EMERGENCY COMPARISON OF FLORIDA STATUTES CHAPTER
252.38 (3) (EMERGENCY MANAGEMENT) AND FLORIDA STATUTES CHAPTER 870.043
(LAW ENFORCEMENT -AFFRAYS; ROUTS; UNLAWFUL ASSEMBLIES)
F/S 252.38 (3)
EMERGENCY •MANAGEMENT
FIS 870.043
LAW ENFORCEMENT
DECLARATION:
"State of Local Emergency".
BY:
Does not say, Implied head of government,
DURATION:
7 days, Extended in 7 day increments.
WHAT DOES IT DO:
Authorizes city to request county and state assistance
and/or to invoke emergency related mutual aid.
SPECIFIC POWERS & AUTHORITIES:
To waive the procedures and formalities required by
law to:
• Performance of public work and taking whatever
prudent action necessary to ensure the health, wel-
fare and safety of the community.
• Enter into contracts.
• Incurring obligations.
• Employment of permanent or temporary workers.
• Utilization of volunteer workers.
• Rental of equipment.
• Acquisition and distribution with or without com-
pensation of supplies, materials and facilities.
Appropriation and expenditure of public funds.
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DECLARATION:
"State of Emergency".
BY:
Specific. Either Mayor or Chief of Police.
DURATION:
72 hours maximum. Extension of 72 hours by resolu-
tion or ordinance.
WHAT DOES IT DO:
Protects citizens from clear and present danger.
SPECIFIC POWERS & AUTHORITIES:
AUTOMATIC EMERGENCY MEASURES PRO-
HIBITS:
• Exchange of any type of firearms or ammunition.
• Intentional display of firearms and ammunition.
• Intentional possession of a firearm in a public place
except for law enforcement officers and military
personnel.
DISCRETIONARY EMERGENCY MEASURES
Establish curfews.
Prohibit sale or distribution of alcohol.
Prohibit possession of alcohol in a public place.
Authorizes closing of public places (with excep-
tions).
Prohibits sale or the transfer of gas or other flam-
mable or combustible liquids (except normal de-
livery).
Prohibit possession of protable containers of gas,
etc. in a public place.
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