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Home My WebLink AboutExhibit 10Emergency Function (EF) # 28 DEBRIS MANAGEMENT Purpose This function provides for the coordination of emergency road and debris clearance. Responsible Department /Agency Primary Solid Waste EF#28 Debris Management City of Miami Emergency Operations Center AGENCIES TASKS, SEE PAGE: PRIMARY • Solid Waste SUPPORT • Debris Management Contractor • Fire/Rescue • GSA • Home Builders & Contractor's Associations • Information Technology (GIS) • Parks and Recreation • Planning & Zoning • Police • Public Works • Utilities • ?FL?j�5#&qY.$1?y"ti;?8id4P1`-4Pi6ifli'�?4 3 5 5 5 5 6 6 6 6 6 6 €t%i�i sf�iL5dSEPdTtld 3$:E$-YMOIREIe$g119 Federal Reference: NRP ESE ti3 - Public Works and Engineering Annex AGENCIES PRIMARY • Department of Defense/U.S. Army Corps of Engineers • Department of Homeland Secu- rity/Emergency Preparedness and Response/ Federal Emer- gency Management Agency SUPPORT • Department of Agriculture • Department of Commerce • Department of Defense • Department of Energy • Department of Health and Hu- man Services • Department of Homeland Secu- rity • Department of the Interior • Department of Labor • Department of Transportation • Department of Veterans Affairs • Environmental Protection Agency • General Services Administra- tion • Nuclear Regulatory Commis- sion • Tennessee Valley Authority • American Red Cross ACTIONS • Provide public works and en- gineering -related support for the changing requirements of domestic incident management to include preparedness, pre- vention, response, recovery, and mitigation actions, • Activities include: conducting pre- and post -incident assess- ments of public works and in- frastructure; executing emer- gency contract support for life- saving and life -sustaining ser- vices; providing technical assis- tance to include engineering expertise, construction manage- ment, and contracting and real estate services; providing emer- gency repair of damaged infra- stntcture and critical facilities; and implementing and manag- ing the DHS/Emergency Pre- paredness and Response/Fed- eral Emergency Management Agency (DHS/EPR/FEMA) Public Assistance Program and other recovery programs. Miami -Dade County AGENCIES PRIMARY • Miami -Dade Department of Solid Waste Management SUPPORT • Miami -Dade Cooperative Ex- tension Service • Miami -Dade County Health Department • Miami -Dade Department of Environmental Resources Management (DERM) • Miami -Dade Parks & Recre- ation Department • Miami -Dade Public Works Department • Miami -Dade Water and Sewer Department • South Florida Water Manage- ment District • Team Metro ACTIONS • Develop and manage the programs for the clearance and removal of debris generated directly by an in- cident or disaster as well as the de- bris resulting from the repair and rebuilding that follows in the after- math of the event. • Provide "emergency debris clear- ance" i.e.clearancc of' transporta- tion infrastructure and critical fa- cilities to provide emergency work- ers with access to required areas and facilities. • Provide debris removal and plans to include: Provision of access routes to critical facilities, - Coordination of canal and wa- terway clearance. Clearance of major arterial routes for the delivery of re- sources. Provision of access for the re- pair of utilities. - Identification of neighborhood collection sites. State AGENCIES PRIMARY • Florida Department ofTranspor- tation SUPPORT Florida: • Department of Agriculture & Consumer Services • Department of Community Af- fairs, Division of Emergency Management • Department of Corrections • Department of Environmental Protection • Department of Health & Reha- bilitative Services Department of Labor & Employ- ment Security • Department of Management Ser- vices • Department of Military Affairs • Public Service Commission • Water Management Districts ACTIONS • Emergency repair, closure, or restoration of: - transportation infrastruc- ture, - utility infrastructure. • Emergency demolition or sta- bilization of houses, buildings, structures. • Development of debris collec- tion, sorting, disposal routes and sites. • Emergency survey and iden- tification of damage to: - transportation, utility sys- tems. - hazardous materials/waste generation, distribution, collection, storage, disposal sites. • Deployment of assessment teams and establishment of re- covery centers. City of Miami Debris Management Emergency Function (EF) # 28 Debris Management 1. Debris clearance is critical to life safety and security. Debris removal efforts will first focus on clearing of major transportation routes and roadways into damaged areas to allow for the movement LV of emergency vehicles, personnel, equipment and supplies. C) J 2. Debris removal is necessary in affected areas to prevent the development and spread of vector- Q based epidemiological agents and general sanitation problems. O. 3. All disposal activities will be conducted with health concerns being the foremost consideration. DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY Pre Emergency: Work with Office of Emergency Management to: • Maintain this Emergency Function (EF). • Maintain inventories of resources and equipment. • Participate in tests, exercises. • Develop emergency action checklists. • Develop and maintain a Debris Management Plan; Coordinate development of the plan with EF #3. Plan content should in- clude strategies for: Solid Waste - Debris collection. - Identification of temporary storage and areas. - Recycling. - Disposal. - Hazardous waste identification and handling. - Administration. - Dissemination of information to the public. • Maintain mutual aid agreements. Emergency: • Send a senior representative to the EOC, when the EOC has been activated during an emergency. CEMP April, 2005 EF#28-3 Debris Management City of Miami Department (Continued) Responsibilities/Tasks (Continued) Solid Waste • Coordinate with EF #3 for emergency road clearance and re- moval of debris for reconnaissance of the damaged areas and passage of emergency personnel and equipment for health and safety purposes. Emergency Operations Center (EOC): • Staff EF # 28 within the "EOC Operations Section." • Appoint a debris management coordinator; Implement the City's Debris Management Plan. • Contact the City's debris management contractor; Activate the City's debris management contract. • Coordinate emergency road clearance and removal of de- bris for reconnaissance of the damaged areas and passage of emergency personnel and equipment for health and safety purposes. • Identify incident sites requiring debris clearance and man- agement: Public rights -of -way. Public property, Private property. • Recommend disposal sites for debris: - Temporary staging areas and debris reduction sites, • Coordinate debris collection and hauling: Coordinate debris removal operations in areas affected by emergencies or disasters. ] Coordinate or assist in removal of debris from private property, within the limits established by Mayor/City Council. • Coordinate the removal of debris with county, state, and federal environmental officials. • Coordinate debris s 38aration. Debris from residential and commercial properties will be separated into four general groups: - Raw garbage, rubbish garbage, yard waste and construc- tion/building rubble. Separate hazardous materials and hazardous waste from debris to the extent possible. • Coordinate debris disposal. Identify debris disposal issues, i.e. hazardous materials. Secure necessary environmental permits and legal clear- ances. • Determine methods of disposal as appropriate: - Open pit burning and burning by incineration methods. Mulching and chipping clean horticultural waste. Hauling mulched or chipped waste out of the City. Mixing mulch or chipped clean waste with soil to im- EF#28-4 CEMP April, 2005 City of Miami Debris Management Department (Continued) Responsibilities/Tasks (Continued) Solid Waste prove agricultural productivity. - Reuse/recycle for aluminum, plastic and horticultural waste to the extent possible. • Provide logistical support for demolition operations. • Administer and manage contracted services. • Sources for additional resources can include: - Mutual aid. County, state and federal resources. Private companies, contractors. Miami -Dade County See Box On Tab Page This Section. Debris Management Contractor • Provide debris clearing and management services. Fire/Rescue • Provide vehicles and personnel for emergency use. • Assist with road and debris clearance. Engine crews can as- sist with: - Road clearing with chainsaws, winch and come -a -longs. - Flood control with portable pumps and floating pumps. - Manpower for moving equipment and driving vehicles. GSA • Provide personnel and equipment for debris management operations. • Assist with developing debris clearance Incident Action Plan. • Provide emergency road clearance and removal of debris for reconnaissance of the damaged areas and passage of emer- gency personnel and equipment for health and safety pur- poses. • Support debris removal operations in areas affected by emer- gencies or disasters, Home Builders & Contractor's Associations • Source for heavy equipment to include: backhoes, front-end loaders, motor graders, and dump trucks. 0 CEMP April, 2005 EF#28-5 Debris Management City of Miami Department (Continued) Responsibilities/Tasks (Continued) SUPPORT Information • Assist with developing debris clearance Incident Action Plan. Technology • Assist with identifying and mapping of debris staging areas and disposal sites. • Assist Public Works in debris removal and restoring access Parks and Recreation in public rights of way priority corridors. • Provide temporary debris staging sites. • Recommend disposal sites for debris. Planning & Zoning • Support debris removal operations in areas affected by emer- gencies or disasters. • Identify locations where debris clearance and management Police is necessary. • Provide security at debris clearing and dumping sites. • Provide personnel and equipment for debris management operations. • Assist with developing debris clearance Incident Action Plan. Public Works • Provide emergency road clearance and removal of debris for reconnaissance of the damaged areas and passage of emer- gency personnel and equipment for health and safety pur- poses. • Support debris removal operations in areas affected by emer- gencies or disasters. Utilities • Source for heavy equipment to include: backhoes, front-end loaders, and dump trucks. EF#28.6 CEMP April, 2005 Emergency Function (EF) # 29 INFORMATION TECHNOLOGY SERVICES Purpose To provide information technology systems to support the response and recovery phases of a disas- ter, to provide for the coordination of related personnel, equipment, and supplies, to ensure that all reasonable efforts have been made to protect the computer hardware, software and data of the City of Miami. Responsible Department /Agency Primary Information Technology r EF # 29 Information Technology Services City of Miami Emergency Operations Center AGENCIES PRIMARY • Information Technology SUPPORT • Departments, All Miami REFERENCES TASKS, _SEE PACE: 3 4 4 Federal Reference: NRP ESE #2 - Communications Annex AGENCIES PRIMARY • Department of Homeland Secu- rity/Information Analysis and Infrastructure Protection/Na- tional Communications System SUPPORT • Department of Agriculture • Department of Commerce • Department of Defense • Department of Homeland Secu- rity • Department of the Interior • Federal Communications Com- mission • General Services Administration ACTIONS • Coordinate federal actions to provide the required tempo- rary National Security and Emergency Preparedness (NS/EP) telecommunica- tions, and the restoration of the telecommunications infra- structure. • Coordination of available fed- eral telecommunication sys- tems, equipment, personnel, facilities. Communications services may be provided through various Department of Home- land Security/Information Analysis and Infrastructure Protection/National Commu- nications System (DHSIIAIP/ NCS) National -Level Pro- grams, including the Shared Resources (SHARES) High - Frequency Radio Program, Telecommunications Service Priority (TSP) Program, Gov- ernment Emergency Tele- communications Service (GETS), and Wireless Prior- ity Service (WPS). i Miami -Dade County ALTHOUGH NO SPECIFIC COUNTY EF EXISTS, ADDITIONAL ASSISTANCE MAY BE AVAILABLE THROUGH THE COUNTY EOC. J State ALTHOUGH NO SPECIFIC STATE EF EXISTS, ADDITIONAL ASSISTANCE MAY BE AVAILABLE THROUGH THE STATE EOC. City of Miami Information Technology Services Emergency. Function (EF} # 29 Information Technology Services 1. In the event of disaster, all City Departments will ensure the security of computer hardware and software located in their area. V •J 3. Information Technology will ensure that all mainframe data is adequately backed up and duplicate backups are secure in an alternate location. 0 W 2. City Departments will have a regularly scheduled computer back up program in effect. 4. Emergency response activities will be given priority use of all Miami information technology sys- tems and resources, DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY( Pre -Emergency: Work with Office of Emergency Management to: • Maintain this EF. • Identify information technology facilities and resources avail- able for use. • Ensure that the EOC is equipped with the appropriate infor- mation technology . • Develop inventories of equipment. Information Technology • Coordinate with building maintenance to ensure necessary backup power generation. • Develop a city-wide data recovery plan. • Schedule tests, exercises. • Develop emergency action checklists. Emergency: • When notified, report to the Miami EOC. Emergency Operations Center (EOC): • Staff EF #29 within the Miami EOC "Logistics Branch." • Determine condition, status of Miami information technol- ogy facilities and systems. CEMP April, 2005 EF#29-3 Information Technology Services City of Miami SUPPORT... PRIMARY Department (Continued) Responsibilities/Tasks (Continued) Information Technology • • • Obtain, coordinate information technology resources as re - quested. Sources for resources can include: - All Miami Departments. - Commercial vendors. Prioritize and coordinate restoration of information technol- ogy facilities and systems. Miami -Dade County See Box On Tab Page This Section. Departments, All Miami • • Ensure that departmental procedures exist to back up on a regular basis all computer information which has been pre- determined to be of value. Department management must insure that the back up pro- cedures are been successfully initiated and completed on a regular basis. REFERENCES 1. Backup procedures recommended for City Departments. EF#29-4 CEMP April, 2005 Emergency Function (EF) # 30 SAFETY Purpose This function ensures that a safe and healthful working and living environment is main- tained for City response and recovery personnel and others, and to provide guidelines to minimize the risk of injury or illness to City deployed personnel, mutual aid personnel, and volunteers who are involved in disaster response, recovery, or mitigation operations; and for victims and citizens. "City deployed personnel" means full-time and part-time City employees, local hires, and any other City controlled personnel, whether staff, managers, or executives, who are work- ing in response, recovery, or mitigation in support of a declared disaster. These personnel may be deployed at disaster sites, at interim staging points, or in support functions at the Emergency Operations Center or other locations. Responsible Department /Agency Primary Risk Management EF#30 Safety City of Miami Emergency Operations Center AGENCIRC PRIMARY • Risk Management SUPPORT • Fire -Rescue, Safety Officer • Police, Safety Officer ATTACHMENTS REFERENCES TASKS, SEE PAGEI 3 7 7 7 7 °�a»;�+iske��,p;a€�€aesrsnaa�aat:�erunr�dtnslf±+sus+r�ap�u�L4�'t&x�,��n°�+[ile+:aAsp��t�w Federal Reference: NRP Worker Safety and Health Support Annex ADENCIES PRIMARY • Department of Labor/Occu- pational Safety and Health Administration SUPPORT • Department of Defense • Department of Energy • Department of Health and Human Services • Department of Homeland Se- curity • Environmental Protection Agency Miami -Dade County ACTIONS • Coordinates mechanisms and processes to provide technical assistance for car- rying out incident safety management activities to in- clude identification and char- acterization of incident haz- ards, assessments and analy- ses of health risks and expo- sures to responders, medical monitoring, and incident risk management. • Encourages state and local governments to allocate suf- ficient resources for safety and health programs, training staff, purchasing protective clothing and equipment as needed, and to correct unsafe or unsanitary conditions. • Coordinates the release of general occupational safety and health information. • Coordinates federal safety and health assets to provide proactive consideration of all potential hazards; ensures availability and management of all safety resources needed by responders; shares re- sponder safety -related infor- mation; and coordinates among all agencies involved in incident response. ALTHOUGH NO SPECIFIC COUNTY EF EXISTS, ADDITIONAL ASSISTANCE MAY BE AVAILABLE THROUGH THE COUNTY EOC. State ALTHOUGH NO SPECIFIC STATE EF EXISTS, ADDITIONAL ASSISTANCE MAY BE AVAILABLE THROUGH THE STATE EOC. City of Miami Safety Emergency Function :(EF) # 30 Safety 1. Ensure that deployed personnel work and reside in as safe and healthful environment as possible. U) 2. Establish and maintain a visible safety and health presence at the disaster site and at all support sites, W including mobilization centers, V -•a 3. Ensure consistency at incident sites with use of the Incident Command System (ICS) organizational dstructure and the inclusion of a qualified Disaster Safety Officer (DSO) as a member of the Command Staff. 4. Ensure that safety and health activity is integrated into the operating routine of on -site command structures. 5. Identify, investigate, and coordinate abatement of safety and health problems. DEPARTMENT RESPONSIBILITIES/TASKS PRIMARY Pre -Emergency: Work with Office of Emergency Management to: • Maintain this EF. • Identify and list the disaster safety and health hazards that may threaten personnel involved in disaster response, recovery, or mitigation. • Develop procedures for implementing disaster occupational safety and health activities. Risk Management • Develop directives for disaster safety issues to include: - Signatory departments and organizations to the City Com- prehensive Emergency Management Plan will take all rea- sonable steps to protect deployed personnel from disaster - related hazards, including, but not limited to, compliance with safety and health standards established by the Occu- pational Safety and Health Administration (OSHA) and other regulatory bodies. This includes, for example, allo- cating sufficient resources for safety and health protection, training staff, purchasing protective clothing and equip- ment as needed, and correcting unsafe or unsanitary con- ditions. CEMP Apr!!, 2005 EF#30-3 Safety City of Miami Department (Continued) ResponsibilitiestTasks (Continued) Risk Management re Departments and organizations will ensure that these individuals are fitted and trained in the use of their Per- sonal Protection Equipment (PPE), if applicable, prior to using the equipment. Ensure departments provide basic disaster safety and health training and information for all personnel, Provide training on the anticipated safety and health hazards, their potential impacts, and possible preven- tion or countermeasures. • Develop a standard reporting system to centrally document the occurrence of disaster -related illnesses and injuries. • Establish a system for accomplishing required follow-up safety and health activities after recovery. • Provide safety staff, equipment, and training for special- ized field responders such as firefighters, Urban Search and Rescue task forces, Disaster Medical Assistance Teams, etc. • Ensure that the City's Debris Management Plan includes provisions for a Safety Officer. (Note: A Safety Officer is required for debris removal operations.) Emergency: • When notified, report to the Miami EOC. Emergency Operations Center (EOC): • Staff EF #30 within the Miami EOC "Management Sec- tion." • Serve as or appoint a Disaster Safety Officer (DSO) who: Represents the City in all occupational safety and health matters within the context of the disaster. - Serves on the staff of, and reports to, the EOC, but also provides ongoing safety and health status reports to the City's risk management. Develops a roster of replacement DSOs to rotate throughout disaster operations as necessary. - Deploys to, or near, the potential disaster location as appropriate. • Coordinate with EF #5. Collect relevant information on the situation. Obtain information on probable disaster -related safety and health hazards that could be expected to be found on initiation of on -site disaster response and recovery operations. EF#30-4 CEMP April, 2005 City of Mlami Safety Department (Continued) Responsibilities/Tasks (Continued Risk Management Establish and maintain liaison among Federal, State, and lo- cal officials concerned with safety and health. - Establish liaison with safety and health personnel of CDC, OSHA, and other agencies as needed. Develop an initial safety and health hazard assessment. - Review often and revise after a more comprehensive im- pact assessment is provided. • Ensure that deployed City personnel and others have adequate information about the potential safety and health hazards that they may face, and mitigation measures that may be em- ployed. - Ensure that deployed City personnel observe all normal safety and health practices of their respective agencies. Appoint representatives as needed to provide safety and health service oversight for requirements unique to their specific operations. • Obtain and maintain suitable, safe, and healthful working facilities for deployed personnel. - Ensure facilities must meet all applicable safety, health, and fire criteria. • Identify hazards at the disaster site(s). Determine hazard abatement strategies. Coordinate the abatement of hazards, Assign responsibilities for protecting personnel from these hazards. Ensure prompt and effective remedial actions if and when a disaster -related illness or injury takes place. • Provide procedures and coordinate the acquisition of equip- ment to mitigate the effects of the anticipated hazards to the greatest degree possible. • Coordinate access to survey instrumentation (oxygen levels, chemicals, radiation, contamination, etc.) and proper personal protective equipment (helmets, gloves, safety shoes, eye pro- tection, hearing protection, self contained breathing appara- tus, etc.) may be required to protect the safety and health of deployed personnel. • Mobilize specialty resources such as radiological safety, in- dustrial hygiene, safety engineering, and other specialties as needed. • Ensure that tasked agencies provide persl!1 protective equipment (PPE) for all their staff needing such equipment. - Ensure personnel have been trained in the use of their PPE. CEMP April, 2005 EF#30-5 Safety City of Miami Department (Continued), Responsibilities/Tasks (Continued) PRIMARY Note: No personnel should be deployed to the scene of an emergency that may involve a response to hazardous mate- rials until the DSO has coordinated personal protective equipment with those agencies leading a response under another plan. • Inspect and approve field facilities prior to leasing to en- sure compliance with all applicable safety, health, and fire criteria. • Implement a system to report, investigate, and recommend remediation for accidents, injuries, and illnesses related to the disaster. This system should include centralized collec- tion and maintenance of safety and health related documen- tation and records. Workers' compensation reports may con- tribute to the reporting system but should not be construed as sole fulfillment of this requirement. - Collect and review information for required reports. • Provide written evaluations, after -action reports, and exit reports on the disaster safety and health activities. Risk Management - Include input from other agency safety personnel as ap- propriate. • If appropriate and commensurate with the length and na- ture of the disaster, form an Interagency Health and Safety Coordinating Committee, coordinated by the DSO and com- prised of participating agency safety officers, to meet as required to enhance the overall safety and health of deployed personnel. • Ensure that the disaster safety operation has a smooth close- out or transition to a successor responsible authority by: - Concluding DSO functions and activities. - Providing follow-up information to deployed personnel. - Evaluating and documenting the effectiveness of the re- covery safety and health effort: * Debrief deployed personnel on safety and health is- sues applicable to the disaster; and, * Produce a written evaluation of the safety and health initiative, including accomplishments, concerns and issues, lessons learned, and recommendations, for inclusion in the disaster after -action report. Miami Dade County See Box On Tab Page This Section. EF#30-6 CEMP April, 2005 City of Miami Safety Department (Continued) Responsibilities. /Tasks (Continued) Fire -Rescue, Safety Officer • Monitor safety of Fire -Rescue Department personnel. Police, Safety Officer • Monitor safety of Police Department personnel. ATTACHMENTS 1. Safety and Health Problems List. REFERENCES 1. FEMA Instruction 6900.5, FEMA Safety and Occupational Health Program Authorities and Responsibilities, January 30, 1996, 2. FEMA Manual 6900.3, FEMA Occupational Safety and Health Program Manual, March 1997. 3. City Policy and Operating Procedures. 12lOddilS CEMP April, 2005 EF#30-7 Safety EF#30-8 Blank Intentionally City of Miami CEMP Apr11, 2005 City of Miami Safety Attachment 1 SAFETY AND HEALTH PROBLEMS LIST Some of the safety and health problems that might be encountered in a disaster include the following: Safety Problems: Wet or uneven floors or carpets, broken walkways, or unlighted parking lots; sharp edges on equipment in crowded work areas; falling objects from unsecured or improperly stacked cabinets in office work areas; blocked fire doors or emergency escape routes; lack of emer- gency lighting; electrical cables strung across floors or hanging from ceilings; unprotected or un- grounded electrical circuits; traffic safety issues such as driver fatigue, unfamiliar roads, or disaster - related road hazards; hazards relating to construction equipment and operations; hazards encoun- tered by field inspectors in and around damaged or unsafe structures; and fire or other hazards cre- ated by poor housekeeping. Health Problems: Ergonomic issues related to lifting and carrying, seating, or video display termi- nals; repetitive motion injury from using power tools, computers, or other equipment; reactions to particulate matter, chemicals, radioactive materials, or microbial contaminants such as fungi from mildewed carpets; exposure to asbestos or other contaminants that cause delayed or long-term health effects; infectious diseases (including vector -borne illnesses) that may be aggravated by crowded work spaces, poor ventilation, or poor air quality; exposure to weather extremes without adequate protective gear or time to become acclimated to the conditions; damage to eyes, hearing, or respira- tory system as a result of failure to wear protective goggles, earplugs, or breathing apparatus; fa- tigue, stress, or hypoglycemia from poor nutrition or inadequate rest breaks; and exposure to dis- eases indigenous to the disaster area. CEMP April, 2005 EF#30-9 Safety EF#30.10 Blank Intentionally City of Miami CEMP Apr11, 2005