HomeMy WebLinkAboutSummary FormDate: 6/24/2005
AGENDA ITEM SUMMARY FARM
FILE ID: 05- oa 616
Requesting Department: ITD
Commission Meeting Date: 7/28/2005 District Impacted:
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Authorization to piggyback off Clark County Washington RFP No. 365 for the Purchase and
Implementation of a Point of Sale Cashiering System.
Purpose of Item:
The City of Miami desires to implement an integrated point of sale cashiering system in conjuction
with the ERP implementation in order to provide for payment processing in an integrated manner and
provide a more efficient inquiry tool. The point of sale system will be designed to promote cashiering
efficiency, flexibility in reporting,' accountiability and convenience to customers by reducing the time,
paperwork and handling costs associated with a manual cashiering process. The procurement of an
integrated point of sale cashering is an integral part of implementing best business practices
throughout the City as well as curing audit findings related to the processing and posting of City cash.
Background Information:
The City of Miami has analyzed various existing contracts for the procurement of a point of sale
cashiering system and has determined that the Clark County Washington RFP# 365 with Wonderware
Inc., d/b/a Core Business Technologies, is the vendor most suited to impement our vision of an
integrated payment processing system, and provides the best software interface to the Oracle ERP and
Building and Zoning applications. 'Therefore. it is recommended for approval for the City Manager to
execute the attached Professional Services Agreement with Wonderware, Inc., d/b/a Core Business
Technologies. Software, hardware and integration services at a cost of $102,455 with maintenance
for 5 years of $28,125, and $19,420 for contingency and limited expansion to City departments for a
total implementation cost of $150,000.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 001000.460101.6.335—c.7.L'7„Rille``r?' r
001000.460101.6.670 $30,000
001000.460101.6.270 �---- As 07 6 r- °.- i i -/ `4" I/C13./
Special Revenue Account No: 6A.,,/pc. • _� 1� Tv�rrea6r� r~ �
1 ���7 ��.'7•S' 3ds' /s a vim., /et Ca
CIP Project No: 311613.469 01 B74609 $120,006
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Contingency/limited expansion
Total Fiscal Impact:
$97,055.00
$28,125.00
$24,820.00
$150,000.00
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