HomeMy WebLinkAboutAward Recommendation Approval FormAWARD RECOMMENDATION AND APPROVAL FORM
Date: 6/24/05
Department/Division: lTD
Department Contact Name/Number: Peter Korinis 416-1550
Bid/Contract Number: Clark County WA RFP#365 Sr. Buyer: Maritza Suarez
Summary/Description of Purchase:
The City of Miami desires to implement an integrated point of sale cashiering system in conjuction with the ERP
implementation in order to provide for payment processing in an integrated manner and provide a more efficient
inquiry tool. The point of sale system will be designed to promote cashiering efficiency, flexibility in reporting,
accountiability and convenience to customers by reducing the time, paperwork and handling costs associated with a
manual cashiering process. The procurement of an integrated point of sale cashering is an integral part of
implementing best business practices throughout the City as well as curing audit findings related to the processing
and posting of City cash.
Justification for Award/Contract:
The City of Miami has analyzed various existing contracts for the procurement of a point of sale cashiering system
and has determined that the Clark County Washington RFP# 365 with Wonderware Inc., d/b/a Core Business
Technologies, is the vendor most suited to impement our vision of an integrated payment processing system, and
provides the best software interface to the Oracle ERP and Building and Zoning applications. Therefore. it is
recommended for approval for the City Manager to execute the attached Professional Services Agreement with
Wonderware, Inc., d/b/a Core Business Technologies. Software, hardware and integration services associated with
this item are $102,455 with maintenance for 5 years of $28,125, and $19,420 for contingency and limited expansion
to City departments for a total implementation cost of $150,000.
Type of Contract:
Single Purchase
Short -Term Contract
Lease
❑ Term Contract
❑ Contract Increase
Contract Period 5 years
Recommended Vendor(s):
Wonderware, Inc. d/b/a Core Business Technologies
Method of Purchase:
Formal Bid (include bid tabulation)
Competitive Negotiation (include documentation)
Other Governmental Contracts (include
documentation)
OTR: N/A
MWBE/Location Status: Award/Contract Value
Non -local
Total Bid Award/Contract (including value associated with potential OTR):
Award Recommended By:
Source(s) of Funds: CIP and ITD
Account Code(s):
311613.469401 B74609
$120,000
Funding Approval:
d By:
D : Dir or/De ne. C Proc. -meet Off
er/Designee
$150,000
$150,000
Department Director/Designee Signature
001000.460101.6.335
001000.460101.6.670
001000.460101.6.270
$30,000
Approved:
City Manager
Date
AWARD RECOMMENDATION AND APPROVAL FORM