HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: OS. D D 613
Date: 6/24/2005 Requesting Department: POLICE
Commission Meeting Date: 7/28/5 District Impacted: All
Type: ® Resolution' ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: A resolution authorizing the City Manager to negotiate and excecute an agreement for the
Purchase of a Helicopter, pursuant to Request for Proposal No. 04-05-091.
Purpose of Item:
A Resolution accepting the recommendation of the City Manager to approve the findings of the
Evaluation Committee, pursuant to Request for Proposal No. 04-05-091, that the firm most qualified
to provide a Helicopter, for the Department of Police, is American Eurocopter; and further authorizing
the City Manager to negotiate and execute an agreement with American Eurocopter, in the amount of
$1,724,764.00. Funding is available from the Urban Areas Security Initiative Grant Program II, FY
2004, Account Code No. 110143.280911.6.840.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 110143.280911.6.840
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP
If using or:receivin
Grants
Purchasing
Chief
$1,724,764.00
$1,724,764.00
Final Approvals
ts1Gnl AND DATE)
Budget
Risk Manage
Dept. Director
City Manager
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AGENDA ITEM SUMMARY FORM
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BACKGROUND INFORMATION
The City of Miami received grant funds under the Urban Areas Security Initiative Grant Program
to purchase a helicopter with video downlink capability. The Department of Police requested a
helicopter in order to improve its capabilities to prevent, prepare for, respond to, and recover from
acts of terrorism. The helicopter will support border protection as well as CBRNE response
capabilities consistent with Homeland Security Strategies. As required by the Office of Domestic
Preparedness (ODP) guidelines, the helicopter will be utilized primarily for homeland security
objectives and permissible program activities.
The helicopter will be used for terrorism prevention, response and recovery activities. Miami has
a large waterfront and this aircraft is needed to conduct homeland security related air patrols for
investigations, detection, and interdiction of terrorist acts as well as air response and recovery
activities should an attack occur.
As a security patrol and surveillance platform, the helicopter will provide Miami law enforcement
and emergency personnel with the ability to provide increased security and surveillance measures
across the City of Miami and its waterways. This increased capability will be especially important
to protect Miami's critical borders, ports, key public events and public venues, consistent with the
Florida State and Miami Urban Area Homeland Security Strategies. Increased capabilities for
terrorism detection and interdiction are critical to our goal of an improved Homeland Security
posture and include:
• Enhanced patrol coverage and domestic security over areas inaccessible to ground units
(i.e. fenced compounds, roofs, parking lots, boats);
• Provide aerial security for VIP and Dignitary protection targets;
• Conduct airborne surveillance of suspected terrorist activity and targets.
• Provide increased police presence in high crime areas and critical infrastructure targets
subject to terrorist attack.
• Develop a "needs" assessment for the security of high-rise buildings, bridges, electricity
substations and water treatment pumping stations, ports, commercial waterways, mass
transit railways, Internet modes (NAP), and government buildings.
• Conduct Homeland Security surveillance prevention flights over the Miami River, the Port
of Miami, the Miami water channel leading into the ports and other possible targets of
possible terrorism.
• Provide aerial photos for mapping and deployment of emergency providers, secondary
entrance and egress routes and pre -positioning Weapons of Mass Destruction (WMD)
decontamination stations.
• Train Miami Police Department SWAT Teams for insertion and extraction from the
helicopter in case of a terrorist hostage or sniper situations.
• Patrol critical infrastructures and provide protection to parts of these facilities that are
inaccessible to ground units.
This RFP (No. 004-05-091) was a re -issuance of a previous RFP (No. 04-05-007) where only a
sole proposal was submitted. The City Manager rejected that RFP and new less restrictive
specifications were incorporated to encourage competition.
On June 22, 2005, two (2) proposals were received, of which one proposal was deemed non-
responsive. On June 24, 2005, the Evaluation Committee met to evaluate, discuss and
deliberate, and determined unanimously that the top ranked firm to provide a Helicopter to the
Department of Police was American Eurocopter LLC.
In order to expedite the purchase of the helicopter, negotiations was initiated and both the City
and American Europcopter, LLC have agreed to the terms, conditions, and prices in the
agreement provided herein , in the substantially attached form. In comparison to the prices
listed in the previous RFP (No. 04-05-007), some of the RFP pricing and negotiation highlights
are:
➢ Proposer's base price for the additional airframe equipment decreased by $36,088.
➢ Proposers' base price for the Avionics decreased by $1,058.
➢ An additional discount price of $19,980 was provided.
➢ Overall pricing on the optional configurations decreased by $5,037.62.
➢ Negotiations yielded an additional overall savings of $14,939.00.