HomeMy WebLinkAboutSummary FormDate: 6/27/2005
AGENDA ITEM SUMMARY FORM
FILE ID: 65w00b6E9t
Requesting Department: Fire -Rescue
Commission Meeting Date: 7/28/2005 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Authorizing to piggyback City of Oakland Park, Florida, Award of Request for Proposals No.
082704EMS for the provision of Emergency Medical Transport Billin_g and Collection Services.
Purpose of Item:
Resolution authorizing the City Manager to execute a Professional Services Agreement with PST
Services, Inc. d/b/a Per -Se Technologies, under existing City of Oakland Park, Florida, Award of
Request for Proposals No. 0820704EMS, to provide Emergency Medical Transport Billing and
Collection Services, for the Department of Fire -Rescue for a base term of three (3) years, effective
until December 31, 2007, with an option to renew for one (1) additional year. This award will
continue to bring in revenue to the City in amount of $403,528 per month, for a total of $4,842,336
per year. Per -Se Technologies proposed fee is 6% of the net amount collected and $7.50 flat fee per
Medicaid claim. Allocating funds from said collections from the Department of Fire -Rescue General
Account Code No. 001000.280601.6.340, subject only to budgetary approval.
Background Information:
The Department of Fire -Rescue's goals are to receive the best services at the lowest cost possible as it
relates to the City collection services. Pursuant to Resolution No. 04-0543, adopted September 9,
2004, the City amended the current Professional Services Agreement with Medaphis Physician
Services Corporation n/k/a PST Services, Inc. dated September 20, 2004, to extend the terms of the
Agreement on a month -to -month basis, not to exceed a one-year period, from September 20, 2004
through September 19, 2005 to provide emergency medical service billing and collection services.
Since said amendment and extension of the agreement, the Fire -Rescue and Purchasing Departments
have been diligently working together to established a new contract. As a result, the City Manager
and Chief Procurement Officer has determined that the City of Oakland Park, Florida, Award of
Request for Proposals No. 0820704EMS with PST Services, Inc. d/b/a Per -Se Technologies, meets
the City of Miami's needs and it would be feasible and most advantageous for the City of Miami to
piggyback off of the aforementioned RFP award.
Per -Se Technologies is a large publicly traded company established in 1985 as a provider of a
variety of services to the healthcare industry. Since 1990, Per -Se Technologies has provided EMS
billing services for the City of Miami. The City of Miami is very pleased with the gross collection rate
of over 52%; the highest collection rate ever experienced by the City. In addition, Per -Se
Technologies has been able to successfully forge relationships with all local hospitals in order to gain
access to vital patient data that is required for a successful billing operation. Therefore, it is
recommended for approval for the City Manager to execute the attached Agreement with PST
Services, Inc. d/b/a Per -Se Technologies for the provision of Emergency Medical Transport Billing
and Collection Services, for the Department of Fire -Rescue to avert loss in revenue.
Budget Impact Analysis
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YES Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 001000.280601.6.340
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: Per Attached Schedule 2, Service Fees of Service Agreement
Maintenance Cost:
Total Fiscal Impact: Failure to award said contract will result to loss in revenue in the amount
of $403,528 per month, for a total of $4,842,336 per year.
Final Approvals
(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants
r�
Risk M age
Dept. Director 1 re
11fflCity Manager ,
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