HomeMy WebLinkAboutCity of Oakland-Agenda Item ReportCITY OF OAKLAND PARK, FLORIDA
CITY COMMISSION AGENDA ITEM REPORT
AGENDA ITEM NO.
Meeting Date. December 15, 2004
Prepared By: Jim Henson, Assistant Chief Administration Department Head Approval:
City Manager Approval:
SUBJECT: EMS Billing Services
1. Background/ History
The City of Oakland Park has utilized Advanced Data Processing (ADP) for EMS billing services
since 1993. ADP fee has been 7% of amount collected and $11.40 flat fee per Medicaid claim.
ADP's gross collection rate has decreased to around 45%. Given the time that ADP has been used
to provide this important service it was determined that the interest of the City would best be served
by a review of the available options. In an attempt to increase revenue for the City a request for
proposal (RFP) on the provision of EMS billing services was developed and published.
2. Findings/Current Activity
Six (6) responses were received on the RFP. The proposals were reviewed by a selection
committee consisting of Marie Elianor, Office ofBudget and Management; Maureen Claffy, Finance
Department; and Jim Henson, Fire Rescue Department. The selection committee ranked the
proposals on responsiveness to the conditions of the RFP, company qualifications, experience,
references and proposed fee. Per -Se Technologies was selected as the most responsive and
responsible responder. Per -Se Technologies is a large publically traded company established in
1985 as a provider of a variety of services to the healthcare industry. Per -Se Technologies' office
of EMS Operations is located in Miami and has provided EMS billing services to a number of South
Florida communities including Miami -Dade County, the City of Miami, and Coral Gables. Each of
the above report a collection rate above 60%. Per -Se Technologies' proposed fee is 6% of amount
collected and $7.50 flat fee per Medicaid claim.
City staff met with representatives of Per -Se Technologies and a three (3) year contract for services
has been negotiated the terms of which are in accordance with their proposal.
3. Attachments
Report ref: Bid # 082704 EMS Billing Opening
Memo ref: Bid # 082704 EMS Billing Award Recommendation
Contract
Resolution
4. Financial Impact
Recommended proposal represents a reduction from current EMS billing fee cost and offers the
potential for a significant increased in revenue through an increase in the collection rate.
5. Action Options/Recommendation
Staff recommends that the City Commission authorize the appropriate city officials to execute the
agreement with Per -Se Technologies.