HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 00 D`' 6
Date: 6/14/2005 Requesting Department: GSA
Commission Meeting Date: 07/28/05 District Impacted: N/A
Type: ® Resolution ❑ Ordinance El Emergency Ordinance El Discussion Item
❑ Other
Subject: Increase of Contract for Fire Station No. 11 Tower Replacement (800 MHz Trunked Radio and
Microwave System Upgrade Project, B-74202)
Purpose of Item:
It is respectfully recommended that the City Commission adopt the attached resolution authorizing an
increase in the contract awarded to Sabre Communications Corporation, a Non-Local/Non-Minority
vendor, in an amount not to exceed $3,500, thereby increasing the total contract amount from
$107,208 to $110,708, for a change order prepared to cover unforeseen foundation material cost
increases, for the tower replacement project at Fire Station No. 11 located at 5920 W. Flagler Street
(800 MHz Trunked Radio and Microwave System Upgrade Project, B-74202), for the Department of
General Services Administration, Communications Division. Funds for said increase are available
from Capital Improvement Project No. 311052.429401.6.840, B-74202.
Background Information:
On April 8, 2004, as part of the 800 MHz Trunked Radio and Microwave System Upgrade Project, B-
74202, the City Commission adopted Resolution No. 04-0216 accepting Bid No. 02-03-187 with
Sabre Communications Corporation "Sabre" for the removal of an existing guyed tower, purchase and
delivery of one (1) new 125-foot self-supporting radio tower with ice bridge, including construction
and antenna installations, for Fire Station No. 11 located at 5920 W. Flagler Street, in an amount not
to exceed $98,963.
As part of the project, Sabre completed a subsurface evaluation that provided general site information
and soil parameters for foundation design calculations. The subsurface soil evaluation revealed that in
order to properly support the tower based on the original mat and pier foundation design (a mat of
concrete/pedestal type) an increase in foundation surface area would be required. As a result, this
increase would exceed the specified space availability and intrude into setback requirements. In
addition, the original mat and pier design would increase in price from an estimated $19,474 to
$36,700. Sabre recommended that a caisson design (drill shafts dug down and filled with concrete) be
used which would result in the smallest cost increase to the City and would not require an increase in
foundation surface space. On December 9, 2004, Resolution No. 04-0780 was adopted authorizing an
increase in the amount of $8,245, increasing the contract from $98,963 to $107,208, to pay for the
redesign of the tower foundation.
This new request for an additional $3,500 is necessary to pay for unforeseen foundation material cost
increases. During the course of work, Sabre was advised by their foundation subcontractor that project
costs had increased by more than 15% from the original quote. These costs reflected increases in fuel,
concrete, and rebar. Staff from the Purchasing Department reviewed Sabre's change order request and
forwarded a market conditions survey to the second lowest bidder, Expert Construction Managers (see
Attachments "A-1" & "A-2"). The second lowest bidder clearly stated that their bid would have to be
increased by $6,000, from $109,900 to $115,900. Based on this information, the Purchasing
Department concluded that Sabre's proposed increase is reasonable.
Budget Impact Analysis
Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No: 311052.4Z9401, 6.840. B-74202
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impa_,
CIP
If using or eceiving capital funds
Grants
Purchasi
Chi
Final Approvals
10 -Pc (SIGN AND DATE)
Budget
Risk M : illy , gem
Dept. Director
City Manager