HomeMy WebLinkAboutR-05-0415City of Miami
Legislation
Resolution: R-05-0415
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 05-00591 Final Action Date: 7/7/2005
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE EXECUTIVE DIRECTOR OF THE BAYFRONT PARK
MANAGEMENT TRUST ("TRUST") TO EXECUTE A PROFESSIONAL SERVICE
AGREEMENT WITH CHRISTMAS DESIGNERS, INC., FOR THE PURCHASE,
INSTALLATION, REMOVAL, BULB REPLACEMENT AND SECURE STORAGE OFA
50-FOOT HOLIDAY TREE FOR PLACEMENT IN BAYFRONT PARK, FOR A
FIVE-YEAR PERIOD, AT A FIRST -YEAR COST NOT TO EXCEED $81,103.90 AND
FOR THE SUBSEQUENT YEARS (SECOND YEAR THROUGH FIFTH YEAR), AT
AN ANNUAL COST NOT TO EXCEED $18,420, PLUS A CONTINGENCY AMOUNT
OF $23,800.41, FOR A TOTAL CONTRACT AMOUNT NOT EXCEED $178,584.31;
ALLOCATING FUNDS FROM THE TRUST'S OPERATING AND CAPITAL
IMPROVEMENT BUDGETS.
WHEREAS, the Bayfront Park Management Trust ("Trust") was created by the Miami City
Commission to direct, operate, manage and maintain all aspects of Bayfront Park and Bicentennial
Park; and
WHEREAS, one of the Trust's objectives, is to create a holiday gathering destination for the City
of Miami's ("City's") residents and visitors alike; and
WHEREAS, the Trust considered the acquisition of a holiday tree as a means to achieve this goal;
and
WHEREAS, on March 10, 2005, the City's Department of Purchasing along with the Trust, issued
Request for Letters of Interest No. 04-05-032, for the procurement of a holiday tree; and
WHEREAS, two (2) responses were received by March 30, 2005; and
WHEREAS, on April 12, 2005, the Trust Evaluation Committee ("Committee") reviewed the
proposals submitted; and
WHEREAS, as a result of discussion and deliberation, the Committee determined Christmas
Designers, Inc., to be the most qualified and responsive bidder; and
WHEREAS, the City Manager approved the recommendation made by the Committee; and
WHEREAS, on May 23, 2005, the Trust met at its monthly board meeting and approved the
Committee's recommendation to accept the proposal submitted by Christmas Designers, Inc. through
Resolution No. 05-021.1 and directed the Executive Director to enter into a five-year Professional
Service Agreement ("Agreement") with Christmas Designers Inc., subject to City Commission
approval; and
City of Miami
Page 1 of 2 File Id: 05-00591 (Version: 11 Printed On: 11/18/2016
File Number: 05-00591 Enactment Number: R-05-0415
WHEREAS, funds are allocated in the Trust's 2004-2005 Operating & Capital Budgets and each
subsequent year through the term of the Agreement; and
WHEREAS, the Trust and the Executive Director of the Trust recommend that the proposal
received by Christmas Designers, Inc., be accepted as the most responsive and responsible bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as if fully set forth in this Section.
Section 2. The Executive Director of the Trust is authorized{1} to execute an Agreement with
Christmas Designers Inc., for the purchase, installation, removal, bulb replacement, and secure
storage of a 50-foot holiday tree for placement in Bayfront Park, for a five-year period, at a first year
cost not to exceed $81,103.90 and for the subsequent years (second year through fifth year), at an
annual cost not to exceed $18,420, plus a contingency amount of $23,800.41, for a total contract
amount not exceed $178,584.31, with funds allocated from the Trust's Operating and Capital
Improvement Budgets.
Section 3. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.{2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id: 05-00591 (Version: 11 Printed On: 11/18/2016