HomeMy WebLinkAboutExhibit CHoliday Tree for Bayfront Park
RFLI No. 04-05-032
Dated 03/22/05
Executive Summary
Christmas Designers, Inc. is a family owned and operated company that has been involved
in the South Florida business community since 1979. The Company has always
maintained a reputation for providing only the highest quality of products and services.
We are proposing to provide The Bayfront Management Trust with an artificial 50' Rocky
Mountain Pine Tree constructed of an all steel conical shaped ring style frame. This tree
has a proven track record as the most suitable tree on the market for outdoor use,
providing maximum stability in the windy conditions of South Florida. Christmas Designers
provides all of the professional services required to safely install, remove and maintain the
tree throughout each holiday season in a timely manner. We are also providing for the
complete storage, insurance and handling of the tree, thereby insuring proper care and
longevity of the tree and related components. Christmas Designers will provide a state
licensed electrician to perform the electrical work required to connect the tree to the power
(power cords to be provided by the Bayfront Management Trust). All electrical panels and
connections will be to the inside of the tree. All anchor points provided by the Bayfront
Management Trust will also be kept within the confines of the tree. Christmas Designers
will require approximately two full days (weather permitting) to install the tree and one day
to remove the tree.
All of us at Christmas Designers look forward to the opportunity of providing our services
to the City of Miami Bayfront Management Trust.
Sincerely,
Kevin Long
President
3124 NW loth Terrace, Pompano Beach, FL 33064 + (954) 973-4225 • (800) 432-5139 • www.christmasdesigners.com
(B) Christmas Designers, Inc. is a Florida C Corporation, incorporated in 1979. Mailing
address is 3124 NW 16'h Terrace, Pompano Beach, FL 33064. The toll free number is
(800) 432-5139, fax (954) 973-0914 and our web site address is
www.christmasdesigners.com. Kevin Long is President of Christmas Designers and the
main contact for the company. His email address is kevin@christmasdesigners.com.
Clayton long is Vice President of Sales. Jason Woodward is Vice President of
Operations. Our Federal Tax Identification is 59-2012988.
(C) Christmas Designers is the exclusive distributor for Crystal Valley Decorating, the
manufacturer for the Rocky Mountain Pine Tree. The trees are produced in sizes from 14'
to 100'. This is the same company that made the 100' tree originally purchased by Parrot
Jungle 18 years ago and is still in use today at the City of Delray. Crystal Valley
Decorating has been manufacturing these trees for over 25 years. Christmas Designers
has over 25 years experience in the provision, installation, removal, related electrical work
and storage of giant trees and other related displays. Christmas Designers. has a
management team with an average tenure of 15 years with the company. Kevin Long
(one of the principals of Christmas Designers) has been directly in charge of all aspects
related to the provision of said qualifications.
(D) LIST OF CURRENT CUSTOMER CONTRACTS WITH
ROCKY MOUNTAIN PINE TREES
LOCAL TRI COUNTY AREA
Wachovia Financial Center •
Attention: Tim Keable
Phone: 305-373-3400
c/o Cushman and Wakefield
200 S. Biscayne Blvd. #350
Miami, FL 33331
44' Rocky Mountain Pine Tree
Full Maintenance, Installation, Removal & Storage
Village of Key Biscayne 30' Rocky Mountain Pine Tree
Attention: Todd Hofferberth, Director Full Maintenance, Installation, Removal &
Phone: 305-365-8901 Storage
Recreation Department
88 W. McIntyre St. Suite 230
Key Biscayne, FL 33149
Town of Palm Beach
Attention : Joseph Ugi
Phone: 561-227-7018
P. 0. Box 2029
Palm Beach, FL 33480
30' and Two 16' Rocky Mountain Pine Trees
Full Maintenance, Installation, Removal & Partial Storage
City of Tamarac 30Rocky Mountain Pine Tree
Attention: Charlene Nevadomski, Special Events Manager Full Maintenance,
Phone: 954-724-1340 Installation, Removal, & Storage
8601 W. Commercial Blvd.
Tamarac, FL 33321
Town of Lauderdale By The Sea 30' Rocky Mountain Pine Tree
Attention: Bill Mason This tree was a straight purchase.
Phone: 954-776-0576
4501 Ocean Dr.
Lauderdale By The Sea, FL 33308
Alternate Contact: Dave Gadsby, Chamber of Commerce
Phone: 954-695-2757
City of Deerfield Beach
Attention: Donna Counsel, Purchasing
Phone: 954-480-4380
210 Goulsby
Deerfield Beach, FL 33442
Diplomat Landing
c/o Lasalle inv. Mgt.
Attention: Nancy Cisek
Phone: 954-883-4179
3800 S. Ocean Dr. #209
26' Rocky Mountain Pine Tree
This tree was a straight purchase
38' Rocky Mountain Pine Tree with Custom Box
Multi Season Lease with Full Service
Hollywood, FL 33020
City of Coral Gables
Attention: Eugene Bitteker
Phone: 305-460-5103
P O Box 141549
Coral Gables, FL 33114-1549
Dixie Stampede
Attention: Nancy Hardwick
Phone: 423-453-9473
1233 Airport Rd.
Sevierville, TN 37862-3724
City of Lighthouse Point
Attention: John Trudel
Phone: 954-785-3439
2200 NE 38th St.
Lighthouse Point, FL 33064
Huizenga Plaza
Attention: Gayle Butler
Phone: 954-785-3439
110 SE 6th St. 20th Floor
Ft. Lauderdale, FL 33301
Las Olas Plaza
c/o Stiles Property Management
Attention: Theresa Barbieri
Phone: 954-627-9267
300 SE 2nd St.
Ft. Lauderdale, FL 33301
City of Delray Beach
Attention: Marjorie Ferrer
Phone: 561-279-1384
64 SE Fifth Ave.
Delray Beach, FL 33483
50' Rocky Mountain Pine Tree
This tree was a straight purchase,
50' Rocky Mountain Pine Tree
This tree was a straight purchase.
30' Rocky Mountain Pine Tree with Custom Box
Full Maintenance, Installation, Removal & Storage
34' Rocky Mountain Pine Tree
Full Maintenance, Installation, Removal & Storage
34' Rocky Mountain Pine Tree
Full Maintenance, Installation, Removal & Storage
100' Rocky Mountain Pine Tree
Purchased All New Branches for Tree in 2004
Note: Additional references available upon request.
(E) Technical Solution - we will use a frame style tree that is structured in a conical shape
which acts as the stand, for maximum stability (when properly anchored to the ground) in
windy conditions such as exist at the Bayfront Park location (see attached diagram). All
lighting is comprised of UL approved components. Each candelabra base lamp (C-7) is
attached to each of the individual branches. Any and all custom components offered by
Christmas Designers for use with this tree are manufactured specifically for this tree by the
tree manufacturer. Crystal Valley Decorating is the manufacturer and original designer of
the stacking ring style Rocky Mountain Pine Tree. The tree has been engineered to
withstand up to 110 mile per hour winds. Crystal Valley Decorating produces
approximately 100 giant Rocky Mountain Pine trees per year that are used throughout the
world in all types of outdoor conditions. These trees come with a manufacturer's five year
heavy weather warranty with an extended two year warranty from Christmas Designers,
provided Christmas Designers provides the storage. The Rocky Mountain Pine Tree has
a proven record of durability With proper handling. The all steel structure frame will
provide '20 plus years of continued use. The branches have a life expectancy of 8 to 10
years before replacement is necessary. All lighting on the tree is comprised of UL
approved components that are good for the life of the branches. All materials are flame
retardant.
Safety - The Rocky Mountain Pine Tree stacking ring style design allows for all guy wires
used to secure the tree to be kept within the interior of the tree (with no exterior guy lines
required), which provides maximum stability of any tree on the market today. This design
also allows for all electrical connections to be kept inside the tree, thus keeping the normal
public hazards out of reach and view.
Service - Christmas Designers has full time dedicated service crews throughout the
holiday season to handle any problems that may arise with the tree and related
components. This service is provided at no additional charge to the customer. However,
Christmas Designers does not assume any responsibility for the power supply or any
power interruption due to inclement weather.
(E) • Standard Rocky Mountain Pine Tree
Specifications
1) Standard branches, weather resistance foliage, dark green/light green branch mix.
2) Branches are lighted independently and have their own individual plugs.
3) Frames have individual Eagle sockets that are polarized to inhibit corrosion next to
branch slot.
4) All sockets and wiring used in Crystal Valley products are UL approved.
5) All frame pieces have ground wires attached.
6) Concentric steel rings stack to form the conical shape of the tree and are identified
with a permanent brass lettered tag for easy installation.
7) Ring clamps area pre -welded to metal rings. Loose top ring clamps are provided
with installation kit.
8) Compact storage - the frames circular components can be nested within one
another for compact storage.
9) Rocky Mountain Pine trees can be guyed internally, no external guy wires (makes
for a safer tree when placed in public areas).
10) Tree can grow from year to year in two foot increments.
11) Rocky Mountain Pine trees area proudly made in the USA.
12) Options available: custom tree boxes, custom tree toppers, custom decor packages.
10/14/2003 13:40 5598344007
•
CRYSTAL VALLEY
PAGE 02
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(F) Upon award of the contract and receipt of 50% deposit, Christmas Designers, will have
Crystal Valley manufacture the tree and ship to our Pompano facility for storage until the
appropriate time for installation. Prior to installation, Christmas Designers and our
designated electrical contractor will meet with the Trust , Staff and electrician for Bayfront
Park to review the site requirements and confirm the required timeline for the installation
date requested.
The actual installation of the tree will require approximately two days. Equipment required
will be two bucket trucks and two box trucks. All personnel with the exception of the
electrical contractor are employees of Christmas Designers, There is always more than
adequate leadership personnel on site at all times the work is being performed. The tree
will be stored at Christmas Designers facility (located at 3124 NW 16th Terrace, Pompano
Beach, Florida 33064), inside the building, protected from outdoor elements. The entire
building is fully alarmed and monitored by ADT Security Systems. The tree is fully insured
when stored at Christmas Designers facility.
Note: The Bayfront Trust will supply all anchor points required to secure the tree.
(H) LICENSES
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(I) A unique advantage of the Rocky Mountain Pine Tree is the ability to increasethe
height of the tree in 2 foot increments up to 100 feet in height.
Christmas Designers formally substantiates that all products bid are the same as those
specified in the request for letters of interest (RFLI No. 04-05-032 Holiday Tree for
Bayfront Park).
CORPORATE RESOLUTION
Whereas, Christmas Designers, Inc., desires to enter into an Agreement with the Bayfront
Park Management Trust substantially in the form of the agreement to which this Resolution is
attached;
Whereas, the Board of Directors, at a duly held meeting has considered the matter in
accordance with the By -Laws of the Corporation;
NOW, THEREFORE, BE IT RESOLVED BY BOARD OF DIRECTORS that this
corporation is authorized to enter into the Agreement with the Bayfront Park Management Trust
and the, President, Kevin Long, is hereby authorized and directed to execute the Agreement in
the name of this Corporation and to execute any other documents and perform any acts in
connection therewith as may be required to accomplish its purpose.
IN WITNESS WHEREOF, this day of 2005.
BY:
Print Name:
Title:. Corporate Secretary
Affix Corporate Seal
BY:,
Print Name:
Title:. Chairman of the Board
Page 2
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ATTACHMENT "B"
PAGE 1 OF 2
(G) BAYFRONT PARK
50' Rocky Mountain Pine Tree
(Option #2 - Double Lighting)
35,270 watts - Double Lighting
List Price
30% Extended Discount Good Through April 29, 2005
Flat Rate Freight
Product Total
Electrical work cost based upon the Bayfront Trust supplying three
phase #2 gauge SJW cord to supply a three phase 125 amp
panel
Installation, Removal and Storage Preparation
Equipment Charges
Storage, Insurance and Handling - $6,000 annually - First Year 50%
GRAND TOTAL OPTION #2 - DOUBLE LIGHTING
ANNUAL COST - BEGINNING SECOND YEAR
Installation, Removal and Storage Preparation
Electrical Work
Equipment Charge
Storage, Insurance and Handling
Bulb Replacement at 50% Per Year
TOTAL PER YEAR (BEGINNING SECOND YEAR)
$87, 577.00
-$26,273.10
$61,303.90
$4,000,00
$65,303.90
$2,800.00
$9,000.00
$1,000, 00
$3,000.00
$81,103.90
$9,000.00
$300.00
$1, 000.00
$6,000.00
$2,120.00
$18,420.00
PAGE 2 OF 2
(G) #6 Estimated Price Ranges for Custom Options
50' Rocky Mountain Pine Tree
Custom Decorative Tree Box
Custom Tree Toppers
Custom Decor Packages
2 Foot increment Growth of Tree (Double Lighted)
Note: This option varies greatly because of the
amount of materials required to increase the height
of the tree from the bottom up.
$14, 000 to $25, 000
$1,000 to $5,000
$4,000 to $9,000
$8,000 to $12,000 and up