HomeMy WebLinkAboutexhibit ABID NUMBER: RFP/DF-04!05-99 OPENING DATE: JUNE 30, 2005 @ 2:00 P.M.
ATTACHMENT A
STATE OF FLORIDA
DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
NOTIFICATION OF VENDOR OMBUDSMAN'S NAME
AND TELEPHONE NUMBER
Vendors providing goods and services to an agency should be aware of the following time frames. Upon
receipt, an agency has five (5) working days to inspect and approve the goods and service, unless the
proposal specifications, purchase order or contract specifies otherwise. An agency has 20 days to deliver
a request for payment (voucher) to the Department of Financial Services. The 20 days are measured
from the latter of the date the invoice is received or the goods or services are received, inspected and
approved.
If a payment is not available within 40 days, a separate interest penalty of .03333 percent per day will be
due and payable, in addition to the invoice amount, to the vendor. The interest penalty provision applies
after a 35 day time period to health care providers, as defined by rule. Interest penalties of less than one
(1) dollar will not be enforced unless the vendor requests payment. Invoices which have to be returned
to a vendor because of vendor preparation errors will result in a delay in the payment. The invoice
payment requirements do not start until a properly completed invoice is provided to the agency.
A Vendor Ombudsman has been established within the Department of Financial Services. The duties
of this individual include acting as an advocate for vendors who may be experiencing problems in
obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at
(850)488-2924 or by calling the Chief Financial Officer's Hotline, 1-800-848-3892.
27