HomeMy WebLinkAboutsummary formAGENDA ITEM SUMMARY1�FORM
FILE ID: 06- (�J� "
Date: 4/21/2005 Requesting Department: Purchasing
Commission Meeting Date: b /a3/46b5 District Impacted: None Gy
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion
❑ Other
Subject: Commercial Records Management Services - Citywide
Purpose of Item:
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The nature of this item is to establish a contract for commercial records management services -
citywide with Secure Data Storage, for an initial contractual period of two years with options to
renewal for two (2) additional one-year periods on an as needed basis under Bid Number 04-05-033,
not to exceed $140,000.00 annually for a total allocation of $560,000.00.
Background Information:
A contract for commercial records management services - citywide, with Secure Data Storage is
needed to provide the capability to store and, when necessary,retrieve materials stored in
their depository.
On April 1, 2005, the Purchasing Department the bid to twenty-one (21) vendors. At bid opening,
three (3) vendors had responded and are included in the bid tabulations. Secure Data Storage was ,the
lowest responsive, responsible bidder.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by Dept.
Special Revenue Account No:
CIP Project No:
Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? ^,
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budget
I u.Sing:.cn re0:(0 6 a0#1fuias
Grants
Purchasing
Chief
Risk Mag
Dept. Director
City Manager
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