HomeMy WebLinkAboutaward formAWARD RECOMMENDATION AND APPROVAL FORM
Date: 4/22/05
Department/Division: CITYWIDE
Department Contact Name/Number: City Clerk's Office / Rosemary Wascura
Bid/Contract Number: 04-05-033
Summary/Description of Purchase:
Sr. Buyer: Terry Byrnes, CPPB
To establish a citywide contract with a qualified commercial records management company to provide for
storage and retrieval of approximately 23,000 cubic feet or approximately 22,000 boxes, varying sizes of
paper and microfilm records, as well as digital media
Justification for Award/Contract:
The City of Miami has a need to continue pick-up, storage and delivery services — citywide, of qualified commercial
records, on an as needed basis, of for a period of two years with the option to renew for two additional one-year
periods.
Type of Contract:
Single Purchase
Short -Term Contract
Lease
Term Contract
Contract Increase
Contract Period Two Years
r*J
,777
.:T a
Method of Purchase:
Formal Bid (include bid tabulation)
Competitive Negotiation (include documeri atiori) T3;
Other Governmental Contracts (include dowmitatj1)
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Recommended Vendor(s):
Secure Data Storage
OTR: Two Additional One -Year Periods
MWBE/Location Status: Award/Contract Value
Non-Local/Non-Minority $140,000.00
Total Value of Award/Contract (including value associated with potential OTR):
Award Recommended By:
Source(s) of Funds:
Account Code(s):
Department Directr e
VARIOUS DEPARTMENTS ON AN AS —NEEDED BASIS
Funding Approval:
re to Designee
Certified By: Approved:
Procure
nt Offi
er/Designee City Manager
Date
AWARD RECOMMENDATION AND APPROVAL FORM