HomeMy WebLinkAboutexhibit1AATTACHMENT A
SCOPE OF'SERVICES
I GENERAL
A. The Provider shall be under the supervision of the Director of the Department of
Economic Development (hereinafter referred to as "Director") or designee.
B. The Provider shall carefully review the RFP, addenda and all related materials, as
appropriate, in preparation for the required work.
C. Provider shall attend required meetings specified herein as part of the required
Services under this Agreement. Any additional meetings that the City requests
Provider to attend beyond those specified in this Agreement shall be compensated
as Additional Services, at the agreed upon hourly rates.
D. Provider shall submit the required deliverables within the time frame specified by
the City.
E. As may be directed by the City through its designated representative, Provider is
expected to cooperate and fulfill requests for information, verbal and written, that
pertain to the Work.
F. As may be directed by the City through its designated representative, Provider is
expected to cooperate with consultants hired by the City to assist in the review of
proposals, if applicable.
G. The Provider shall provide its own office and work space, except as necessary
during meetings or presentations.
H. Provider's responsibilities as outlined herein shall conclude by , unless a
mutually agreeable date is negotiated in writing.
II EVALUATION CRITERIA
Pursuant to City of Miami Charter and Code provisions, Provider shall evaluate proposals
received in response to the City's RFP according to the criteria specified in the RFP
document and reproduced herein with added detail. Provider shall, in the development of
all reports and analysis required herein, generally format such documents in accordance
with these criteria.
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A. Financial viability of each proposing entity, including prior record and
experience.
Provider shall summarize each development entity's financial strength and
viability as a going concern, and shall endeavor to determine the credit -worthiness
of the parties and the legitimacy and veracity of the financial information
provided in each proposal, including any record of past litigation or bankruptcy.
B. Viability of the financing strategies, source and structure.
Provider shall assess the viability of the financing strategies of each proposal in
terms of source and structure, including verification of the required letters of
reference from financial institutions, as well as any other documentation provided
or obtained in relation to a development entity's financing capabilities and
financial relationships.
C. Comparative assessment of the short and long range economic and fiscal return to
the City.
For each proposal, Provider shall prepare a comparative assessment of the short
and long-range economic and fiscal return to the City. In this regard, the Provider
shall analyze the economic return to the City, measured in terms of lease
payments, including percentage of gross revenues, property taxes and any other
financial returns deemed appropriate. This evaluation shall attempt to validate the
stated economic return, based on the projected cash flow and market absorption
analysis in each development proposal, with special emphasis on permitting,
construction and start-up phases of the project.
D. Assessment of the market analysis and marketing plan.
Provider shall evaluate the market analysis and marketing plan of each proposal,
including the pro forma cash flow, projected market absorption rates and
marketing expenditures and methods. The Provider will review the materials
provided in each proposer's market study and critically assess the market data and
underlying assumptions in order to verify the results of this study. It is
specifically required that the Provider shall have current independent information
on relevant market trends and data to accomplish this evaluation. Special
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emphasis shall be given to the evaluation of the marketing plan, in terms of
special efforts and assignment of key personnel or sub -consultants.
E. Market and economic feasibility of the proposed development.
Provider shall analyze and verify the projected cash flows for the proposed
facilities in terms of construction costs, market absorption, debt service ratios,
occupancy rates and other information appropriate to the specific industry, facility
or market. Special emphasis shall be given to income and expense statements, all
applicable revenue sources (to be verified against market conditions) and rates of
economic return. Provider shall particularly address the primary concern that
revenues not be overstated or exaggerated in the proposal and that the expenses
are accurate and justifiable.
F. Financial viability and appropriateness of the operating and management plans.
Provider shall review the operating and management plans of each proposal and
analyze and assess the appropriateness and distribution of the expenses (including
salaries) for both short and long term operations of the proposed facilities. Each
proposal's management plan shall also be analyzed in terms of proposed financial
objectives, management technique and experience as a verification of its
appropriateness.
III ACTIVITIES TO BE UNDERTAKEN
The Provider shall undertake and be responsible to accomplish the following activities as
part of Basic Services under this Agreement:
A. Background and Reference Check
1. Provider shall perform a background check of each development entity
and its principals to determine credit -worthiness by utilizing the services
of an established credit agency or firm (such as TRW or Dunn &
Bradstreet)
2. Provider shall verify letters of reference from financial institutions and
other support documentation relating to financing
B. Assessment of Market Analysis
1. Provider shall verify facility programming for each component of the
proposed development
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2. Provider shall evaluate the marketing plan of each proposal
3. Provider shall analyze the basis for market assumptions in each proposal
including market absorption, price per square foot, occupancy, and the
like, as dictated by the land -use or operations proposed
C. Evaluate Economics of the Proposals
1. Provider shall evaluate the economic feasibility of each proposed
development, including, without limitation:
a) Analysis of projected cash flows (income and expenses statement)
for each component of each proposed development
b) Verification that revenues and expenses are reasonable
c) Evaluation of the operating procedures and management plan to
check for reasonableness
2. Return to the City
Provider shall evaluate the economic return to the City from each proposal
according to the criteria.
IV WORK OF SUBCONSULTANTS
Provider has not stated that any of the Scope of Work will be completed in conjunction
with a sub -consultant.
V DELIVERABLES AND MEETINGS
The City will require, at minimum, the reports listed below and the attendance of the
Provider's representative or representative(s) at the meetings specified herein as part of
Basic Services under this Agreement.
A. Assistance with Initial Threshold Evaluation.
Provider shall assist staff with the initial threshold evaluation of each proposal
pursuant to the requirements stipulated in the RFP. This is intended as an
informal working session, and any written documentation required at this phase
will be prepared by the City. Material submitted by proposers to support their
compliance with threshold requirements shall be later verified and confirmed by
Provider during the subsequent, more comprehensive evaluation of proposals.
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The City shall be advised, in writing, if such subsequent evaluation reveals errors
or discrepancies in the findings of the threshold review.
B. Oral Presentations
Provider shall attend each proposers' oral presentation to the Review Committee,
tentatively scheduled for , 2005. Oral presentations may require one or
more meetings depending on the number of proposals received.
C. Preliminary Report
Provider shall prepare a report of its preliminary findings in the analysis of each
proposal and shall present same to the Review Committee, on approximately
, 2005.
D. Final Report
Provider shall prepare a written independent report addressed to the City Manager
on approximately , 2005. Said report shall include, without limitation, a
Provider's findings as to the financial and economic aspects of each proposal after
a thorough review of all available materials relevant to the RFP and the individual
proposals, and a comprehensive analysis of the data and information submitted by
each proposer according to the criteria specified in the RFP. Provider shall
present and/or review said final report with the following:
1 City Manager or his designee
2. The Review Committee
3. The City Commission (during a workshop(s) and one formal hearing for
the selection of a proposal)
VI ANTICIPATED SCHEDULE
Provider understands and agrees that time is of the essence with regard to the evaluation
and selection of a proposal by the City Commission, and that the City's intention is to
complete the evaluation and selection process by September 2005, so as to allow for a
referendum of the voters on the selected proposal in November 2005, if required. This
schedule will be adjusted if necessary due to any changes in the process as .a result of
Commission directive or administrative need.
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VII CITY RESPONSIBILITIES
The City agrees to supply the following:
A. All available plans, written material, and public documents describing the
property, the project and its public purpose objectives.
B. Verbal and written information from City staff, as may be required, to orient
Provider as to the project process, the objectives of the City and the background
research applicable to the project.
VIII ADDITIONAL SERVICES
Should the City request that Provider, or specific employees of Provider, attend
additional meetings beyond those specified above or provide additional services beyond
those listed in Basic Services, such services shall be compensated as Additional Services,
at the agreed upon hourly rates.
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