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HomeMy WebLinkAboutcontractState of Florida Counter Drug Procurement Program Sheriff Kevin Beary ORANGE COUNTY SHERIFF'S OFFICE KEVIN BEARY, SHERIFF (') LAW ENFORCEMENT FEDERAL CONTRACT PURCHASE PROGRAM National Defense Authorization Act 1994 Section 1122 CAPTAIN RICHARD A. SILVERMAN 1 122 STATE POINT OF CONTACT (407) 893-3600 (407) 893-3602 FAX CINDY LAWING 1 122 PROGRAM COORDINATOR (407) 317-7620 (407) 317-7631 FAX The State and Local Law Enforcement Equipment Procurement Program "The 1122 Program" Program/Status The National Defense Authorization Act (Section 1122), dated November 10, 1993, established the requirement for procedures to be developed by the Department of Defense that would enable State and Local governments to buy Law Enforcement equipment suitable for counter -drug activities through the Federal procurement channels. Indian tribes that perform law enforcement functions as determined by the Secretary of the Interior are also eligible, The Department of Defense designated the Department of the Army (DA) as the Executive Agent and the Defense Logistics Agency (DLA), and GSA are active participants in the execution of the program. This; program was initiated with California, North Carolina and West Virginia serving as pilot states in the initial phase of the program. In 1995, the committee finalized the first edition of the Law Enforcement Equipment and Supplies Program Guide and Catalog (the most recent version of both has been included the in application package). The. Guide explains and promotes an understanding of the program, by specifying ordering procedures and providing a brief explanation of the procurement programs available through DLA, DA, and GSA. The Catalog lists the•supplies and equipment available to State and local law enforcement agencies engaged in counter -drug activities, through Federal procurement channels. In April, 1995 and again in March 1997, DOD sent a letter to all 54 governors (states and territories) inviting the governor to designate a State Point of Contact (SPOC) to administer the State's activities under this program. Based upon this outreach effort and additional inquiries from States about the program, the total number of States with a designated SPOC as of November 21, 1997 stands at thirty-five: Alabama, Alaska, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kentucky, Kansas, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Rhode Island, Texas, Utah, Vermont, Virginia, Washington, West Virginia, and Wyoming. From the inception of the Equipment Procurement Program through November 1997, these states bought approximately $3 million worth of equipment and supplies. These purchases included body armor, helicopter accessories, helmet shields, automobiles (pursuit vehicles), binoculars, first aid items, night vision goggles, and sensors. The savings over commercial retail prices range from 9% for infrared cameras to 700% for aviation parts. Generally, the savings ranges from 10% to 32% - money that can be used to make America safer. Department of the Army The Department of the Army provides equipment procurement support for military, tactical, surveillance, intelligence, aviation, security, transportation, outfits, and police operations. The agency stocks these items through its inventory control points. Items for sale under this program are primarily contained in the Law Enforcement Equipment and Supplies Catalog with brief descriptions and units of issue. Items not listed can be researched by the SPOC for availability. For more information, contact the Program Coordinator, Cindy Lawing, at 407-317-7620, (E-mail address: Cindy.Lawing©ocfl.net ). Defense Logistics Agency For more than three decades, the Defense Logistics Agency has supported needs of men and women in the U.S. military. DLA manages almost 4 million items of supply, from basic nuts and bolts to high-tech surveillance equipment. Now, because of Congressional legislation, we are proud to offer that support to law enforcement activities engaged in the war against drugs. DLA has five supply centers to serve your needs. Each manages different kinds of items that may be useful for drug interdiction. The Defense Supply Center in Columbus, Ohio manages holsters, gun parts, helicopter spare parts, television surveillance monitors, and more. The Defense Supply Center in Richmond, Virginia has riot control shields, alarm signals, batteries, and motor oil. The Defense Industrial Supply Center in Philadelphia, Pennsylvania has cameras and photographic equipment, dog leashes, locks and pad locks. The Defense Supply Center in Philadelphia, Pennsylvania provides medical, clothing (black BDUs, flight suits), and food. The Defense Energy Support Center in Ft. Belvoir, Virginia manages "into -plane" refueling contracts for aircraft. For more information contact the Program Coordinator, Cindy Lawing, at 407-317- 7620, (E-mail address: Cindy.Lawing@ocfl,net ). General Services Administration The General Services Administration provides a multitude of commercial and technical products to enhance your law enforcement drug interdiction mission under the Federal Supply Schedule (FSS) program.' Some of the more popular products include: body armor and personal security equipment, ADP equipment, telecommunication equipment, portable power sources, training devices, communications, recording and reproducing equipment (audio and video), small craft and marine equipment, canine and vehicle security equipment, and police patrol and pursuit automobiles. The schedules are lists of vendors who are under contract to GSA to offer the same best customer process given to the Federal Government. For more information contact your SPOC or visit our website at http://www.gsaadvantage,gov. August 27, 2004 TO: Ail State of Florida Law Enforcement Agencies SUBJECT: Florida Standard Operating Procedures Concerning Participation in the Law Enforcement Equipment Purchase Program (Section 1122) This Program Guide is designed for 1122 Program implementation, and is not to be regarded as permanent policy or direction. It is subject to change in accordance with amendments in the federal law and policies from GSA, DA, and DLA. Updated information will be included and made available to LEA's in the program as needed. Program Highlights: • Program Eligibility Requirements • Sources of Supply • Certification Process • Certification Request Letter Development • Certification Approval • Equipment]Supplies Ordering Process • Vehicle Purchases Program Eligibility Requirements: Participation in the Law enforcement Equipment Purchase ("1122") Program is restricted to law enforcement agencies involved in counter -drug activities. To be eligible, agencies must have peace officers, who have the authority to make arrests for laws involving drug violations, In those instances where the status of the agency cannot be determined, the requesting agency must contact the "State Point of Contact" (FLSPOC) for further determination. Section 1122 of the National Defense Authorization Act (NDAA) of 1994 established the basis for state and local law enforcement agency participation in the Law Enforcement Purchase Program. This participation requires a "Counter -Drug" involvement. For the purposes of Florida Law Enforcement Agencies (LEA's) Program participation, LEA's must provide documentation that this equipment will be used in the support of counter - drug activities. This authority enables certified law enforcement agencies to purchase law enforcement equipment through the Federal Government. A purchasing advantage is achieved through discounts that are available to the Federal government due to large volume purchases. Additionally, some of the many advantages of this program include the following: A. Give "program certified" LEA's access to purchasing power of the U.S. Government for equipment and supplies needed to enforce drug laws; B. Provides opportunities to buy equipment items and supplies from GSA schedules (civilian vendor resources that had not been available previously). C. Provides LEA's with opportunities to purchase equipment items from DOD, Defense Logistics Agency (DLA) II. Sources of Supply: Under the "1122" Program, equipment/supply items are available for purchase through three separate federal sources. They include: General Services Administration (GSA), Defense Logistics Agency (DLA), and Department of the Army (DA). A. General Services AdministrationlContractor Supplied Items: LEA's can purchase items in the GSA inventory by ordering through the GSA supply catalog. Any item GSA has in stock that supports the counter -drug operation of LEA can be purchased directly from GSA by contacting the GSA Customer Service Director in that state. Under the Federal Supply Schedule, GSA enters into contracts with commercial vendors who provide supplies and services at predetermined prices for specified periods of time. GSA places orders with the vendor, with delivery being made directly to the customer. Under this program, the customer is the law enforcement agency (LEA). The schedules listed in the Law Enforcement Catalog are available through GSA's Federal Supply Schedule (FSS) Information Center upon request by calling (703) 305-6477. The FSS also furnishes a GSA Supply Catalog supplement that is available by contacting (800) 525-8027 or via e-mail: csc.order@gsa,gay. B. Defense Logistics Agency (DLA): DLA stocks a wide array of items in a nationwide network of Defense Supply Centers (Discs). Items that are available for sale under the "1122" Program are listed in the Law Enforcement Equipment and Supplies Catalog. The catalog contains brief descriptions, units of issue, and prices, The catalog, along ,with 'additional program guidance will be provided by the SPOC after prograrn certification. DLA has Inventory Control Points, listed in the catalog, for various items, which may be consulted to answer questions and resolve problems prior to and after order placement.. C. Department of the Army (DA): The Army also stocks a wide array of items through its inventory control points. A partial listing of available equipment items can be found in the Law Enforcement Equipment and Supplies Catalog. Inquiries concerning these items may be referred to Customer Support Centers for the Inventory Control Points. !I!. Certification Process: Program participation begins with the submission of a Certification Request Letter for access into the Law Enforcement Equipment Purchase Program. A sample format is listed in Appendix 1, The letter must be prepared by the LEA and submitted to the FLSPOC for review and approval. LEA's requesting participation in this program must respond to all requirements listed. A. Certification Request Letter Development: Pursuant to NDAA of 1994, the State of Florida is required to establish procedures for program participation. To satisfy this requirement, the certification request has been designed to provide information requested for items described in the sample Certification Request. The information requested includes: 1. Agency identification 2. Agency address, telephone and facsimile numbers, e-mail address 3. Population size, including geographical description 4. Sworn staff breakdown that also includes differentiation between full time and part time officers involved in narcotics activities. Part time officers include those involved in other activities such as SWAT, special operations, air support operations, etc. 5, Participation, contribution, or support in counter drug task forces 6. A detailed discussion of the drug problems in the LEA's jurisdiction, to include any interdiction strategy being implemented to counteract the problem Page 2 7. A statement of assurance that the property acquired through this; program will be properly operated, maintained and secured (an example of this statement is contained in the sample letter format) 8. A statement of assurance that the requesting LEA is authorized to request, receive, and pay for GSA and military property under this program 9. Identification of an "accountable person" authorized to requisition/sign, and pay for equipment/supplies on behalf of the requesting LEA, and 10. A statement acknowledging that the agency chief executive will notify the SPOC in the event of changes in the requesting/accountable officer(s) and that the LEA is eligible to participate in the Florida Counter -Drug Procurement Program. The Certification Request Letter must be prepared on agency letterhead and signed by the agency chief executive. The requesting agency may provide an alternate signature to anticipate situations where the chief executive is not available. The alternate signature is designated by the chief executive and may include the deputy chief, undersheriff, chief deputy, etc. When the Certification Request Letter has been completed and signed by the agency chief executive, submit the letter to the following address: Captain Richard A. Silverman, State Point of Contact Florida Counter -Drug Procurement Program Post Office Box 1440 • Orlando, Florida 32802-1440 • Captain Silverman functions as the FLSPOC and is responsible for normal prograrn administration, processing requisitions and responding to LEA's requests. He can be reached at 407-893-3600. Certification Approval: Upon receipt of the Certification Request Letter, the FLCDPP staff will review the request for accuracy and content. If the letter satisfied the requirements of the program, certification approval will be made. All FLCDPP Certification Letters (Appendix 1) are approved by the State Coordinator. This signed letter will be the primary document that starts the LEA file and agency certification into the program. A copy of this letter will be returned to the LEA, as well as a program brief, the General Services Administration (GSA) Catalog for Law Enforcement Equipment and Supplies, and equipment/suppliers ordering forms. Examples of the GSA Schedule items and DOD Stock -Numbered Items Ordering Forms are located in Appendixes 2 and 3. A more detailed explanation concerning order form preparation requirements is contained in the next section. The Certification Letter will also contain the LE identification Number, in the "addressee" section of the letter. The LEA ID# is used for agency identification purposes. Certified LEA's should retain a copy of the program certification letter in their administrative files. IV. Equipment)Supplies Ordering Process: Upon receipt of the previously described documents, the LEA may begin ordering equipment and supplies. Participating agencies are reminded that, depending on the items needed, either the GSA Schedule items or DOD Stock -Numbered Items forms may be used. In some instances, the use of both ordering forms may be required. In either case, the ordering form must be prepared as accurately and completely as possible. The guidance that follows discusses preparation requirements for each form. Page 3 The FLSPOC initiates and places all orders under this program. This means that, even though the LEA is responsible for identifying the item to be purchased and submitting the order for to FLCDPP, the FLCDPP places the order upon receipt of the GSA Schedule/DOD Stock -Numbered Items Order Form and the purchase order. For this reason it is essential that the LEA complete all required information. Should difficulties be encountered concerning how the property requested is located within the GSA system, the LEA may contact the FLSPOC for guidance. A. GSA Schedule Items Ordering Form: This ordering form is one of two that may require preparation in order to purchase equipment and supplies under this program. LEA's must use this form when purchasing items contained in the Law Enforcement Equipment and Supplies Catalog. The Catalog contains a partial listing of items that are available for purchase. LEA's are reminded that the listing is not exhaustive, but contains lists of items that have been assigned national stock numbers (NSN's). Items having NSN's indicates that the equipment is carried by the GSA, Defense Logistics Agency (DLA) or the U.S. Army. The next section of the catalog lists items that are available from GSA contractors. These items are listed by schedule number and then by noun name. • The catalog contains primary and secondary GSA Schedule Listings of equipment that may be suitable for use in law enforcement activities. Because these schedules are so extensive, it is impossible to list each item with a description and price within the catalog. To obtain copies of these schedules, LEA's interested in the purchase of these items may contact the GSA Centralized Mailing List Service (CMLS), by calling (817) 334-5215, (817) 334-5227 (fax), or through the Internet (e-mail): cmis.gsa@gsa.gov. Using these schedules will simplify order form preparation. The schedules will contain pertinent information on the contractor and a listing of the items of equipment available for purchase. B. Ordering Form Preparation: Certified LEA's may use the sample order form found in the appendix as a guide for form preparation. Once the LEA has determined that this form will be used, the following section must be completed as follows: 1. Law Enforcement Agency Identification Number; Insert the LEA 113# provided by the SPOC on the Certification Letter, at the top of the order form. Omission of this information may delay order processing. 2. Addressee Information: To assure that the FLCDPP staff receives the order, the order form must be competed exactly as indicated in the "TO" section of the sample order form. 3. "SHIP TO" Information: Provide the complete delivery address, which means the address to which the equipment/supplies will be sent. If the address is other than the one listed in the certification request, please specify. Also include the LEA point of contact (name and position title), phone and facsimile number. 4. Federal EquipmentUSuooly Items: Use information obtained from the GSA catalog, schedules, or other GSA contractor publications to complete this section. This information forms the basis of establishing the order and must be as detailed as possible. If difficulties are encountered completing this section, contact the FLSPOC for guidance. Use the example of the order "continuation page" if more that one item type is ordered. Make sure the LEA iD#t appears in a conspicuous location on the continuation page. Page 4 Additionally, for price comparison purposes, place the estimated cost/actual cost of the item had it been purchased through a retailer previously used by the LEA. The difference between the GSA price and the retail price will usually indicate the savings that is passed on to the LEA. C. DOD Stock -Numbered Items Ordering Form: This ordering form is prepared when the item of equipment has a National Stock Number (NSN). The LEA can shorten the time needed to identify, prepare the form, the item of equipment by using either the Federal Logistics (FEDLOG) and Logistics Remote Users Network (LOGRUN) systems. These government inventory on-line systems are provided by the Defense Logistics Services Center (DLSC) and are available to LEA's participating in this program. (FEDLOG and LOGRUN information is explained on page 7.) D. Remittance: Once the costs for the purchase has been determined, the LEA must provide an agency/county purchase order for the total cost of the item(s) ordered. The agency purchase order must accompany the order form and include the following: 1. The amount (in U.S. dollars) that covers all costs (less any taxes) associated with the purchase of the equipment/supplies, Any / all shipping costs will be included on the quote given the LEA. If the item is a vendor or NSN purchase, the costs stated is the total cost. A 1 °/a surcharge must be included for automobiles. This cost is computed by adding the required percentage after the costs for the equipment is determined. 2. The agency purchase order must be made payable to: Florida Counter - Drug Procurement Program. 3. Include the requesting agency's LEA ID# in the body of the purchase order. Submit the order form and purchase order to the SPOC, using the address that, appears in the "TO" section of the ordering form. Equipment purchases will not be processed without the receipt of the order form and must be accompanied by the agency purchase order. E. SPOC Actions After Receipt of Order: The FLSPOC is required to place all orders using the Department of Defense Activity Address Code (DODAAC). This code is assigned to each state, but prohibits LEA's from purchasing equipment as a separate entity. When the order form and purchase order has been received, the FLSPOC will convert the order to the State Law Enforcement Simplified Order Form Federal Supply Schedule Items form. This method is used to introduce the request into the federal supply system. In the event of discrepancies with the information, the FLSPOC will contact the LEA for further clarification. Upon receipt of the purchase invoice, the FLSPOC will send to the LEA a letter to confirm receipt of items and request for payment. Upon receipt of payment the check is immediately deposited into the LEA's FLCDPP account. The FLSPOC will pay the invoice after verifying that the LEA has received the ordered items. Page 5 In most cases, the items will be directly shipped to the LEA. Depending on the timeliness and accuracy of the request, the ordering process, including the receipt of the equipment should occur within a few weeks. All inquiries concerning the status of the order must be directed to the FLSPOC. The FLSPOC will then contact the appropriate Federal agency for a status determination. Vehicle Purchases Under the Equipment Purchase Program, LEA's are authorized to purchase vehicles that include: sedans, station wagons, trucks, and vans to support law enforcement activities. In October of each year, GSA's Federal Supply Service Automotive Commodity Center, Washington DC, establishes contracts with major domestic automobile manufacturers. Through these contracts, new vehicles are purchased. By consolidating agency requisitions at different intervals throughout the year, FSS is able to maximize competition among vehicle manufacturers and obtain vehicles at the lowest possible cost. These savings are then realized by participating LEA's. The SPOC receives copies of contracts and new vehicle data, including option package descriptions for vehicles that are available in this program. This information is then provided to interested LEA's, which forms the basis of the vehicle purchase requests. New vehicle purchases under this program can only be placed by the SPOC and only for the vehicles that are available under GSA contract. LEA's interested in purchasing vehicles under this program must provide the following information: 1. - Using the GSA form 1781, Vehicle Requisition, found of page 23 of the Law Enforcement Guide, complete Sections 6, 7, and 8. Information requested must be legible and accurate. a. Section #6 — "Requisitioner": Provide the formal name, address and zip code of the agency placing the order. b. Section #7 — Vehicle Delivery Address: If the LEA requests that the vehicle be delivered to an address other than Section #8, please specify. LEA's may also insert the phrase "Same as Section #6" if the address is the same. c. Section #8 — Consignee Mailing Address: Nearest dealership address. Provide an agency/county purchase order for the total cost of the vehicles), including options and a 1% GSA mandated surcharge. (Compute the total costs for the vehicles, then add the 1% surcharge). Submit the completed GSA Form 1781 and the purchase order to the address on page 3. Upon receipt of the order and the purchase order, the FLSPOC will: 1. Verify the order and purchase order amount 2. Complete additional sections of the GSA Form 1781 3. Fax the completed GSA Form 1781 to the GSA Auto Center, Washington, DC LEA's making vehicle purchases will receive advance order placement confirmation, along with an anticipated shipment date as soon as it becomes available. Vehicle orders normally take up to 90 days for shipment. Vehicles are then shipped to the automobile dealership nearest the LEA. The dealership will then notify the LEA after the vehicle as been prepared for release. Prior to acceptance, the LEA must assure that all prerequisite documentation, such as the ownership certificate, has been released to the person accepting the vehicle. Page 6 LEA's are reminded that a thorough inspection of the vehicle should be made prior to acceptance. Further guidance is provided in the GSA New Vehicle Guide. Copies of this guide may be obtained by contacting GSA's Centralized Mailing List Service (7CAFL) at 817-334-5215, fax 817- 334-5227. Use Request Code AUTO-0001 when requesting this document. The latest version of the New Vehicle Guide will be available on the Internet (hitp:/(www.fss.gsa.gov) in the very near future, FEDLOG: This on-line information system provides access to logistics information that includes system searches on the following: 1. National Stock Numbers (NSN's), 2. National Item Identification Numbers (NIIN's) 3. Item name and codes, part numbers, supplier name, and combinations of the above. FEDLOG is a logistics information system that allows users to retrieve a wide variety of data on federal items of supply. Information is contained on compact disc -read only memory (CD-ROM). For additional information concerning this information systems feature, LEA's may consult DLSC's web page address(http:/Jwww.fedlog.com/main.php) and by e-mail at support@fedlog.com. Additional support services and guidance concerning the use of this system may be obtained through DLSC's Customer Service Office at 616-961-4725 or by fax at 616-961-5305. LOGRUN: The Federal Logistics Information System provides access to supply support information stored in the Federal Logistics Information System (FLIS) and Military Engineering Data Asset Locator System (MEDALS). FLIS provides logistics information on every item stocked, routinely distributed and repeatedly bought by the entire U.S. Government. LOGRUN is available to U.S. Government employees or U.S. Government sponsored organizations. LEA's are included under the National Defense Authorization Act. To use the LOGRUN system, the user must have a user id and password. Each organization/LEA must establish an Authorized Security Representative (ASR) who is responsible for assigning user ids. For additional information concerning this requirement, contact the DLSC Customer Service Office at the number listed above. LOGRUN provides a number of search options that include: 1. Logistics On -Line Access: This option allows the user to enter one or up to 24 National Item Identification Numbers (NIIN's) to bring up all the FLIS information or select the supply data the user needs 2. Characteristics Search (CHS): This option allows the user to define the search by specifying the characteristics information of the item, e.g., dimensions, material, color, etc. CHS then provides a list of NSN's that match the characteristics entered. The User will then be able to identify the supplier and where to get the item 3. Military Engineering Data Asset Locator System (MEDALS): This option provides a complete location information and media available on data assets, such as blueprints, engineering drawings or any piece of technical data. There are no charges assessed by DLSC for using LOGRUN. However, connection charges may be levied upon the LEA by other sources. These charges could include buying equipment, "line drop" or hook-up to a data network and data transmission fees that may be imposed by AT&T, Sprint, and other telecommunication service providers. LEA's should contact their information system administrators to determine these costs. Page 7 SAMPLE LETTER (Certification Request — Section 1122, Law Enforcement Equipment Purchase Program) This request must be completed using Law Enforcement Agency (LEA) letterhead (DATE) Address your request to: Captain Richard Silverman Florida Counter -Drug Procurement Program Pbst Office Box 1440 Orlando, Florida 32802-1440 RE: Certification Request — Section 1122, Law Enforcement Purchase Program Dear Captain Silverman, instructions: Your request for program certification must include the following information: 1) The name of your agency, including the postal address and zip code; 2) The "Ship To" address where the equipment/supplies will be shipped, if other than the initial address, to include the business and fax telephone numbers, and e-mail address: 3) The size of the population being served, e.g., municipality, city, county, etc.; 4) The geographical description of your jurisdiction, e.g., rural, suburban, urban, etc.; 5) The number of sworn officers in your department, including a specific breakdown of the number of officers involved in: a) full time narcotics activities, including investigators; b) officers involved in part time narcotics activities that are in addition to other departmental duties; c) tactical officers, e.g., SWAT/EST, special operations, including investigators, gang detail(s); d) air support officers, e.g., pilot, co-pilot, air observation/surveillance, etc.; 6) The number of counter -drug task forces your department participates, contributes or supports and to what extent, e.g., special equipment, aircraft, off -road vehicles, etc.; 7) Describe the drug problem in your jurisdiction and the strategy undertaken to confront the problem (this information provides justification to the Department of Defense that property acquired under this program will be used by a bona fide law enforcement agency in the drug enforcement effort); 8) Provide a statement that the requesting agency will assure that property acquired under this program will be operated properly, maintained, and secured. For example: "The (law enforcement agency) will assure that any property received/acquired under the provisions of Section 1122 of the Defense Appropriations act of 1990I94 will be properly operated, maintained, and secured." Page 8 �1• 9) Provide a statement that the law enforcement agency has the authorization to request and receive new military and GSA property under this program. An example of this declaration may be phrased in this manner: "The Chief Executive Officer, on (date), authorized the (law enforcement agency) to procure equipment/supplies in accordance with appropriate instructions and directives furnished by the Florida Counter -Drug Procurement Program." 10) Identify by name and position, the person who will be authorized to requisition/sign for equipment/supplies on behalf of the requesting law enforcement agency. Include the business phone and fax number. (This person will be the agency point of contact for all transactions.) Additionally, include the name and position of the "Accountable Officer" who will take possession/sign for, and authorize payment by the FLCDPP Coordinator. If one person has been appointed to assume these dual responsibilities, please specify. An example of this declaration may include: "Sergeant/Lieutenant/Captain J.E. White has been appointed and is authorized to 'requisition/sign, acknowledge receipt, and approve payment for equipment/supplies, on behalf of the (law enforcement agency). (Appointee position/rank and name) is the accountable officer and will maintain documentation concerning the disposition of the items acquired. This documentation will be available for review, on demand, to the FLCDPP Coordinator or his/her designee. (Appointee) may be contacted at (business and fax numbers)." The chief executive officer or designee of the requesting agency must sign the Certification Request Letter. In the event that program staff changes occur, e.g., accountable/requisition officer and alternate, the FLCDPP Coordinator must be notified, in writing, identifying the replacement. The chief executive officer of the agency or designee must sign this notification letter. An example for the acknowledgement should be similar to the following: ACKNOWLEDGEMENT I, (agency chief executive), will notify the FLCDPP in the event of changes in requesting/accountable officers; and certify that (law enforcement agency) is eligible to participate in the Florida Counter -Drug Procurement Program. Sincerely, Signature — Agency Chief Executive (required) Appendix 1 Page 9 Law Enforcement Agency Identification # ORDER FORM (GSA Schedule Items) TO: Cindy Lawing Florida Counter -Drug Procurement Program FLSPOC, Program Coordinator (Section 1122) Post Office Box 1440 Orlando, Florida 32802 SHIP TO: Agency Name: Address: City/State/Zip Code: Agency Point of Contact: Phone # FAX # E-Mail Address: Federal Equipment/Supply Items * Serial Number: Special Item #: GSA Contract #: GS- Manufacturer: Model/Part #: Quantity: Description: Price: Unit of issue: Total Price: Comparable Retail Price: (for cost comparison purposes) Page of '* An agency purchase order or check made payable to FLCDPP (Section 1122) must be enclosed with this order. Appendix 2 Page 10 Law Enforcement Agency Identification # ORDER FORM CONTINUATION SHEET (GSA Schedule Items) Federal Equipment/Supply Items " Serial Number: Special Item #: GSA Contract #: GS- Manufacturer: Model/Part #: Quantity: Description: Price: Unit of Issue: Total Price: Comparable Retail Price: (for cost comparison purposes) Federal Equipment/Supply Items' Serial Number: Special Item #: GSA Contract #: GS- Manufacturer: Model/Part #: Quantity: Description: Price: Unit of Issue: Total Price: Comparable Retail Price: (for cost comparison purposes) Page of " An agency purchase order or check made payable to FLCDPP (Section 1122) must be enclosed with this order. Appendix 2-A Page 11 TO: Law Enforcement Agency identification # ORDER FORM (DOD Stock Numbered Items) Cindy Lawing Florida Counter -Drug Procurement Program FLSPOC, Program Coordinator (Section 1122) Post Office Box 1440 Orlando, Florida 32802 , SHIP TO: Agency Name: Address: City/State/Zip Code: Agency Point of Contact: Phone # Fax # E-Mail Address: NSN Law Enforcement Catalog DOD Stock Numbered Items Description Quantity Unit of Issue Price Per Item Total Price *CRP `CRP: Denotes Comparable Retail Price for each individual item (for cost comparison purposes) Page of pages **An agency purchase order or check made payable to FLCDPP (Section 1122) must be enclosed with this order. Appendix 3 Page 12 ORDER FORM CONTINUATION SHEET (DOD Stock Numbered Items) La►, Enforcement .agency Identification # Law Enforcement Catalog DOD Stock Numbered Items NSN Description Quantity Unit of Issue Price Per Item Total Price "CRF 'CRP: Denotes Comparable Retail Price of each individual item (for cost comparison purposes) Page of pages ** An agency purchase order or check made payable to FLCDPP (Section 1122) must be enclosed with this order. Appendix 3-A Page 13