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Home My WebLink Aboutexhibit6THiDIV1SON ELITE Proposal Section 4 — Cost — RFP Section 4 California State University, Office of the Chancellor, Office of General Counsel, FEBRUARY 23, 2005 PROPOSAL - SOFTWARE AND FEES SCHEDULE SOFTWARE -LICENSE FEES AND SERVICE FEES THE LICENSE FEES DUE UPON EXECUTION OF THE AGREEMENT Service Fees shall be billed monthly as incurred and due upon receipt of invoice. Annual Maintenance Fee shall be billed u•on Live O•eration and due u•on receipt of invoice. ProLaw GC Case Management Contact Management Conflicts Document Assembly Document Management Docketing Relationship Management Task Management Time & Cost Entry 32-bit SQL ProLaw Portal Drag and Drop Customization Legalex Rules Ou tiook/GroupW i se/Notes Integration iM anage/Doc s/W arldox Integration Marketing Records Management Report Writer $ 24,640.00 35 professionals — License Fees (Software & installationrofessionallannum Annual Additional license at $704/professional (reg. $995) plus$1411 p Maintenance Fee ESTIMATED TRAINING, CONVERSION AND CONSULTING SERVICES: SERVICE FEES' Front Office Administrative Training/IT Training (40 hours) $6,000.00 Front Office Project Management/Consulting/implementation (estimated 250 hours) 6,855.00 .00 Portal Installation and Customization (estimated 300 hours) 5616,250.00 Front Office Training (estimated 80 hours) — 1, 0l0.00 Integration/Interface 1150/h ur Conversion (see assumptions below) 00 Contacts — up to 5000 from 2 sources Matters — up to 50,000 Documents — up to 50,000 Dockets — up to 50,000 Custom Tabs — up to 20 Data Mapping Consulting Services and Conversion Management ( pany applicable tax) $ 161,165.00 TOTAL PRICE excludes expenses and app 4,935,00 Annual Maintenance Fee (12 months at $141/seat) 13�4,40,f)0 Annual Maintenance Fee (advance payment on 36 months at $128/seat) 4054 ) ProLaw Page 1 of 1 Rider E ELECTRONIC DELIVERY OF SOFTWARE Electronic Delivery of Software: Unless Licensee provides ProLaw Software with a valid tax exemption or direct pay certificate, or transaction is exempt by state law, taxes basedon Licensee is responsible oncomeor all taxes, duties and custom fees concerning the Software and/or dates r —ProLaw nse shall r hrcise Schedule yitransferring ansferr n lly reasonable the Software usliver ing rehe motte Software, telecommunications toptrransferltheoSoftwa Software licensed under this Scheduleby 9 ProLaw's place of business, to or through Licensee's computer, without transferring title to, or possession of any tangible personal property, such as storage media, to Licensee during the course of such Software delivery ("Download"). ProLaw's delivery of the Software via Download is conditioned upon, and subject in all respects, to each of the following: letion (a) Licensee w alna lectronec ac dgeeptanlcee ertf a eSoftware gene sled upo sulc eassfC Downioad;f the Download by providing to Prot ion other an that ng i(b)nf Licensee understands ule, othertif the Software is Downloaded to any state sales ax may be due,and such sales tax is thehsole responsibility of Licenunder see; information in this Schedule, (c) Licensee further understands that, if at any time during the one (1) year period following the Schedule Effective Date, Licensee accepts delivery of the Software in the form of tangible personal property, including but not limited to any Updates to the Software delivered pursuant to ProLaw's provision of Support Services, the amount of sales tax or any otheron the elivapplicable tax orre using the Download delivery mechanism dhat would have otherwise been due escribed above, will become immediately due and of the Software if ProLaw had delivered the Software payable to ProLaw; (d) Licensee further understands that, notwithstanding anything contained in the Software Support Services Terms and Conditions to the contrary, in the event a problem arises with respect to Downloading the Software, the availability of Support Services to correct such problem shall be equivalent to the then -current support terms that ProLaw's electronic software delivery vendor makes available to ProLaw. Licensee's technical contact for arranging and completing the Download is: EDS Contact Information C- ontact: Jason Solis A- ddress: 401 Golden Shore Phone: 562-951-4294 E-Mail: 'solis calstate,edu ATTACHMENT `B" INSURANCE REQUIREMENTS Provider shall furnish to City of Miami, c/o Purchasing Department, 444 SW 2" 1 Avenue, 6th Floor, Miami, Florida 33130, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of provider as required by Florida Statute 440. B. Public Liability Insurance on a comprehensive basis in an amount not less than $300,000.00 combined single limit per occurrence for bodily injury and property damage to include products and completed operations. The City of Miami must be shown as an additional insured with respect to this coverage. C. Professional Liability Insurance in an amount not less than $100,000 per occurrence with a deductible per claim not to exceed ten percent (10%) of the limit of liability. The City needs to be named as additional insured. BINDERS ARE UNACCEPTABLE. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of provider. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The Company must be rated no less than "A" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Key Rating Insurance Guide or acceptance of insurance company which holds a valid Florida Certificate of Authority issued by the State of Florida, Department of Insurance, and are members of the Florida Guarantee Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written advance notice to the certificate holder. NOTE: The CONTRACT NUMBER AND TITLE MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve Provider of their liability and obligation under this section or under any other section of this Agreement. Provider shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option terms that may be granted. Agreement No. K-05-297 13 --If insurance certificates are scheduled to expire during the contractual period, Provider shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of ten (10) calendar days in advance of such expiration. --In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall: A) Suspend the contract until such time as the new or renewed certificates are received by the City in the manner prescribed in the Request for Proposals. B) The City may, at its sole discretion, terminate this contract for cause and seek re - procurement damages from the Provider in conjunction with the General Terms and Conditions of the Request for Proposal. Agreement No. K-05-297 14