HomeMy WebLinkAboutsummary formAGENDA ITEM SUMMARY FORM
FILE ID: 05 " 0 4. 3 1
Date: 4/14/2005
Commission Meeting Date: 5/26/2005
Requesting Department: Fire -Rescue
District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Fifth Amendment and Extension to DavisLogic Inc., dlb/a All Hands Consulting Contract
Purpose of Item:
Resolution amending Motion No. 05-00089, adopted on February 24, 2005, to provide an additional
extension of 60 days to the 90 days previously granted by the Miami City Commission on
aforementioned date, extending Agreement with DavisLogic Inc., d/b/a All Hands Consulting
("DavisLogic") , for Comprehensive Emergency Planning and Terrorism Preparedness Planning and
Training Services, for a total contractual period of 150 days and increasing the total compensation by
an amount not to exceed $956,980, from $2,761,269 to $3,718,249, to include Part G Services for the
Department of Fire -Rescue and all City Departments involved in the UASI Grant Program III, subject
to certain limitations; authorizing the City Manager to execute a Fifth and Final Amendment, in
substantially the attached form, between the City of Miami and DavisLogic for the additional "Part G"
scope of services and compensation increases. Funds for this increase will be allocated from the
UASI Grant Program III (FY 2004) Project No. 110143, Account Code No. 280911.6.270, subject to
budgetary approval.
Background Information:
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On February 24, 2005, the City Commission rejected all proposals received in response to Request for
Qualifications (RFQ) 03-04-153 to provide Homeland Security and Emergency Management,
Planning, Training and Management Consulting Services.
The City Commission further instructed the City Manager to re -issue said RFQ and incorporate the
recommendations made by the City Commission. While this process proceeds, and until a contract is
finalized, the Department of Fire -Rescue and all other City departments need continuity of services
consistent with the overall scope of work for terrorism preparedness planning and training services to
ensure the success and completion of the Homeland Security Strategy.
In compliance with the UASI III grant, the proposed "Part G" services are crucial to continue to
strengthen the City's abilities to respond promptly as danger threats, to save life and protect property,
and to provide relief from suffering and deprivation. In addition, the continuations of these services
are essential in ensuring that Miami and the Southeast Florida region achieve compliance with the
National Incident Management System (NIMS). NIMS compliance is required for future grant
funding eligibility. To qualify, the City of Miami must develop and administer a NIMS into its
existing comprehensive training programs and exercises by September 30, 2005. The NIMS provides
a consistent, flexible and adjustable national framework within which government and private entities
at all levels can work together to manage domestic incidents, regardless of their cause, size, location,
or complexity. This flexibility applies across all phases of incident management: prevention,
preparedness, response, recovery and mitigation. DavisLogic Inc., d/b/a All Hands Consulting
("DavisLogic") is currently working to ensure NIMS compliance by providing services to
institutionalize Incident command System (ICS) and launch activities to use of ICS for response
operations. These services are being provided throughout the four county Southeast region.
Due to the aggressive UASI III Grant Program deadlines it has been determined that DavisLogic is
the most practicable firm to develop said service as DavisLogic has performed the work necessary to
conduct assessments and to develop the strategy of the Citywide Comprehensive Emergency
Management Program. It is recommended that the Commission amends Motion No. 05-00089,
adopted on February 24, 2005, to provide an additional extension of sixty (60) days to the ninety (90)
days previously granted by the City Commission on said aforementioned date, extending the
Agreement with DavisLogic Inc., db/a/ All Hands Consulting, for comprehensive emergency planning
and terrorism preparedness planning and training services, for a total period of 150 days and
increasing the contract in an amount not to exceed $956,980, thereby increasing the total
compensation amount from $2,761,269 to $3,818,249. Failure to provide these services on a
continuing basis will result in a disruption to the UASI program which will jeopardize both public
safety and the City's ability to apply for future grants.
Buds:et Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 110111.280910.6.270
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIP Budge
g/Ptir
Page 2 of 3 NY 4 rGl $ 95fpt 4180 Ap+porsired
If using or receiving capital funds
Grants
Purchasin
Fire Chief
Risk Manageme
Dept. Director
City Manager
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