HomeMy WebLinkAboutattachment EATTACHMENT E
APPLICANT TIPS SHEET
(Mistakes Common to the application process and how to avoid them)
Scheduling - The new application is available by the 2nd week of January each year, and District
funding is available AFTER October 1st of each year. Applicants should plan their schedule to avoid
commonly missed deadlines: Application due - 1st of April; Property Control -1st of June, Permits
3rd week of September. (Staff suggestion: Secure property control and permits PRIOR to applying rir
funding.)
Property Control Verification - Please have your attorney complet- - 1, s : , the letter in the
application verifying applicant property control. Support documentation is not necessary. In the case
of leases or management agreements, please forward a copy to the District well In advance of the
deadline to verify language. (Staff suggestion; Resolve this requirement outside the application
"window".)
Project Costs Eligibility - Please note the eligible project costs in Rule Section 66B-2.008, F.A.C, If
you are not sure about an Item's eligibility, ask! Note: In-house project ranagement.J d
administration Is no loner eligible for an applicant's match. Make sure you have Indicated your
required minimum cost -share onwh�pj �o� eat heat and fax te, (Staff �e#olour office well before the
questions
about the eligibility of an Item, up
deadline. Do not Include applicant project management in your cost estimate).
Cost -Share - Although the applicant must provide a minimum of 50% of the total project costs
(25% for eligible public navigation dredging), there is no specific requirement to split each item. You
may desire to have the District pay for some Items and the applicant pay for others, or various
percentages of each etc, This may allow for a stronger application and easier accounting. (Stiff
suggestion: Concentrate the Districts cost -share into those items most related to the waterway)
Pre -Agreement Expenses - Rule 66B-2.005(3), F.A.C. requires any activity In the submitted
project cost estimate occurring PRIOR to October 1st to be considered as pre -agreement expenses.
The Board's past philosophy has been to fund only those projects that require Difunding
assistance to be completed, or limit
to th%em
to a
or less
small percentage of the project. Note, that pre -agreement expenses must be limited
of the total project costs, and they are eligible for only 1/2 of the original District funding, (Exampl& A
project with a total cost of $200,000 is Board -approved for one-half construction PRIOR to October
1st. In this case, District funding will be limited as follows: Only 50% of the $100,000 project cost
prior to October lst is eligible as project expenses (he. $50,000). Then only 0 of the eligible project
expenses ($50,000) are eligible for District funding assistance (le. $25,000).
Submitted Materials - Each year ambitious applicants submit a myriad of information with their
application. The Board must review and evaluate each application and each year we receive about '70
applications for consideration. The final product for the Commissioner's review is two 8-1/2" x 11."
bound notebooks containing the essential Information for the application. if the sgbmil
tgg
. l , l , ; „ d , _ .. _ .. (Staff suggestion: all the
submitted materials to the requested information, In the required format. Any additional material
should be very limited and should be germane to the evaluation of the application. Dont create
unnecessary work for yourselfl)
ATTACHMENT E-1
WATERWAYS ASSISTANCE PROGRAM — NAVIGATION DISTRICTS
PROJECT APPLICATION
APPLICANT INFORMATION — PROJECT SUMMARY
Applicant:
Project Title: —_
Liaison Agent:
Title:
Address:
Zip Code:
Telephone:
Email:
I hereby certify that the information provided in this application is true and accurate.
Fax :
SIGNATURE:
DATE:
PROJECT SUMMARY NARRATIVE (Please summarize the project in 2 paragraphs or less.)
1.1
Form No. 93-22
New 10/14/92, Rev.07-30-02.
ATTACHMENT E-2
APPLICATION CHECKLIST
(To be completed by the Applicant)
This checklist and the other items listed below in items 1 through 14 constitute your
application. The required information shall be submitted in the order listed.
Any additional information submitted by the applicant is subject to being removed from
the package by District staff prior to presentation to the District Board because of
reproduction and space considerations.
Two (2) copies of your application are required.
All information is required to be on 81/2" x 11" paper.
Maps and drawings may be on 8 1/2" x 14" paper and folded to 8 1/2" x 11" so that they
may be folded out after being hole punched and bound in a book.
1. District Commissioner Review (prior to March 11)
(NOTE: For District commissioner initials ONLY!)
(District Commissioner must initial the yes line on this
checklist for the application to be accepted for processing)
2. Applicant Info/Project Summary — E-1 (Form No. 93-22, 1 page)
(Form must be completed and signed)
3. Application Checklist — E-2 (Form No. 90-26, 2 pages)
(Form must be signed and dated)
4. Project Information — E-3 (Form No. 93-22a, 1 page)
5. Project Evaluation and Rating E-4(+) (Form No. 93-25)
(Form must be completed, proper attachment included)
(No signatures required)
6. Project Cost Estimate — E-5 (Form No. 90-25, 1 page)
(Must be on District form)
7. Official Resolution Form — E-6 (Form No, 90-21, 2 pages)
(Resolution must be in District format and include
items 1-6)
8, Attorney's Certification (Land Ownership) — E-7
(Must follow format of Form No. 94-26,
legal descriptions alone are not acceptable)
ATTACHMENT E-2 (Continued)
APPLICATION CHECKLIST
(To be completed by the Applicant)
9. Project Timeline — E-8 (Form 96-10, 1 page)
10. County Location Map —.,.
11. City Location Map (if applicable)
12, Project Boundary Map
13. Site Development Map
14. Copies of all Required Permits
(Required of development projects only)
The undersigned, as applicant, acknowledges that Items 1 through 13 above constitutes a complete application
and that this information is due in the District office no later than June 01, 2005 or my application will be
deemed incomplete at that time and removed from any further consideration by the District. I also acknowledge
that the information in Item 14 is due to the District no later than the final TRIM Hearing in September 2005, If
the information in Item 14 is not submitted to the District office by the District's final TRIM hearing in
September 2005, I am aware that my application will be removed from any further funding consideration by the
District.
APPLICANT'S LIAISON DATE
FIND OFFICE USE ONLY
Date Received:
Local FIND Commissioner Review:
All Required Supporting Documents:
Applicant Eligibility:
Project Eligibility:
Compliance with Rule 668-2 F.A.C,:
Eligibility of Project Cost:
Form No, 90-26
New 9/2/92, Revised 07-30-02
ATTACHMENT E-3
PROJECT INFORMATION
NAVIGATION RELATED DISTRICTS
Total Project Cost: $ FIND Assistance Requested: $ —
Assistance % of total cost
Amount and Source of Applicants Matching Funds:
Other Assistance applied for (name of program and amount)
Ownership of Project Site (check one):
Own
Leased Other
If leased, please describe lessor term and conditions:
Project type (check one, or more of the following project elements that arc part of your project).
Environmental mitigation
Inlet management
Public spoil disposal site development
Permits Required:
Yes No NL.&
WMD
DEP
ACOE
COUNTY/CITY
Other
Form No. 93-22a
(New 10-14-92, Rev,08-00)
Date Appliesl�Qr Date Received
ATTACHMENT E-4
WATERWAYS ASSISTANCE PROGRAM
NAVIGATION RELATED DISTRICTS
APPLICATION EVALUATION AND RATING FORM
The applicant is to complete this form by entering the project title, applicant name and answers to the
applicable questions. Do not answer with more than three sentences.
All applicants will answer the first part of the form, which includes questions 1 through 11,
Each applicant will then complete the questions in one and only one attachment according to the
applicant's project type. The applicant should determine his project type (if the project incorporates
more than one project type) by determining which project type is dominant in terms of project cost.
The attachments that are not applicable tutu applicant's project should n9t be included in the sub Sd
application.
APPLICATION TITLE:
APPLICANT:
CATEGORY RATING
& RATING POINTS
POINTS
AVAILABLE
EVALUATION CRITERIA
PRIORITY LIST
(For reviewer only)
Max. Available Score
Commissioner Score
List the PRIMARY category for which this project will be conslderod
(Applicant should refer to Attachment C in the application to determine project
priority list ranking. The application may only be of one type based upon the
dominant costs of the elements of the project.)
(1) Where does the project rank onthis years' approved project priority th3t?
How does the project relate to the Intracoastal Waterway and the mission of
the Navigation District?
WATERWAY
RELATIONSHIP
Explain the relationship of the project to the Atlantic Intracoaoltal
Waterway. Describe how the project will benefit the Navigation District's
Waterways.
(For reviewer only)
(1-3 points) (2)
(1-3 points) (3)
Does the project directly relate to the AICW ?
Does the project benefit public navigation on the
District's Waterways?
M PUBLIC USAGE
& BENEFIT
(For reviewer only)
(1.3 points)
(1-5 points)
Discuss the regional public benefits and access to be provided by the
project, the local benefits and public accessoffered by the project,
and estimate the amount of total public use.
(4) Is the public usage of this project clearly quantified?
(5) Does the project demonstrate regional benefits and can
residents from other counties of the District reasonably use the project?
TIMELINESS
Describe the current status of the project and briefly explain any unique
aspects of this project that could influence the project timeline (as
presented hi Attachment E-8).
(For reviewer only)
(1-3 points) (6) Has the applicant presented a reasonable and effective
timeline for the completion of the project?
COST-
EFFECTIVENESS
(For reviewer only)
(1-3 points)
(1-3 points)
List any additional funding sources, the corresponding amount of fondling,
and the status of the additional funding that will be utilized to complete this
protect, Describe any methods to be utilized to increase the cost efficiency of
this project.
(7) Does the project provide a cost-effective, beneficial
public service for the money requested?
(8) To what degree does the project demonstrate securest
project funding from other sources?
VIABILITY Briefly explain the need for this project In the community and describe how
the project will continue to be maintained following initial funding.
(For reviewer only)
(1-2 points)
(1-2 points)
(1-3 points)
(9) Does the project fill a specific need in the community?
(10) Does the applicant clearly demonstrate how the project
will continue to be maintained after District funding ceases?
(11) Will the program result in significant and lasting benefits?
SUB -TOTAL
FIND FORM NO, 93-25
(Effective Date: 3-21-01)
ATTACHMENT E-4A
WATERWAYS ASSISTANCE PROGRAM
NAVIGATION RELATED DISTRICTS
APPLICATION EVALUATION AND RATING FORM
DEVELOPMENT & CONSTRUCTION PROJECTS
THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS A DEVELOPMENT OR
CONSTRUCTION PROJECT BUT IS NOT AN INLET MANAGEMENT OR BEACH
RENOURISHMENT PROJECT,
CATEGORY RATING
& RATING POINTS
POINTS
AVAILABLE
PERMITTING
(For reviewer only)
(1-2 points)
(1-2 points)
EVALUATION CRITERIA
List all of the necessary permits that are required for the project, the
date of application, and the anticipated date of receipt of the requimd
permits. If permits are NOT required, explain why not.
(12) Have all permits been applied for? Is timing time
sufficient to meet application deadline? (If the project is a
Phase I project a minimum score of 2 points will be awarded)
(13) Has the project received all of the required permits?
(If the project is a Phase I project a minimum score of 2
points will be awarded)
PROJECT DESIGN
(For reviewer only)
(1-2 points)
PINIME
List the status of the design of this project. Describe any unique desiigin
aspects of this project that enhance public usage or access, decrease
environmental impacts, improve water quality or reduce costs,
(14) Has the design work been completed? (A Phase 1 project
should be evaluated based upon the design work completed to date). Ana
there unique beneficial aspects to the proposed design?
CONSTRUCTION TECHNIQUES
Briefly explain the construction techniques to be utilized for Ms
project.
(For reviewer only)
(1-3 points) (15) Are the construction techniques appropriate for the
project site?
CONSTRUCTION MATERIALS List the materials to be utilized for this project. What is the design lib of
the proposed materials? Describe any recyclable material to be utilized.
(For reviewer only)
(14 points) (16) Are the construction materials of lasting quality? Are
recyclables utilized?
RATING POINT
TOTAL
(Note: The total maximum score possible is 50 points and the minimum score possible is 16 points. A score of 35 points or more is
required to be considered for flrnding.)
Form No. 93-25A
(Effective Date: 3.21-01)
ATTACHMENT E-4B
WATERWAYS ASSISTANCE PROGRAM
NAVIGATION RELATED DISTRICTS
APPLICATION EVALUATION AND RATING FORM
INLET MANAGEMENT and PUBLIC NAVIGATION PROJECTS
THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS AN INLET
MANAGEMENT or PUBLIC NAVIGATION PROJECT.
CATEGORY RATING
& RATING POINTS
POINTS
AVAILABLE
WATERWAY
RELATIONSHIP
(For reviewer only)
(1-2..5 points)
(1-2. 5 points)
EVALUATION CRITERIA
Describe how the protect directly benefits the maintenance of the
Atlantic Intracoastal Waterway. Briefly discuss any methods or
activities that will address long-term sedimentation problems.
(12) Does the project directly benefit the A1CW?
(13) Will the project inhibit sediment inflow into, or reduce
the dredging frequency of the Atlantic Intracoastal
Waterway?
PUBLIC ACCESS Describe how this project will enhance public navigation and safety
benefits along the waterway.
(For reviewer only)
(1-2.5 points) (14) Will the project enhance public benefits on the
waterways?
PROJECT DESIGN
Explain how this project relates to the overall management goals of the
inlet or waterway. Briefly spell out any water quality, environmental or
habitat benefits to be realized by this project.
(For reviewer only)
(1.2.5 points) (15) Has the applicant demonstrated additional benefits to
be realized by implementing this project ?
PROJECT FUNDING
List the additional funding sources for this project. What Is the status of
these funding sources? Explain the funding mechanism for the Iong.terrn
maintenance of the project.
(For reviewer only)
(1-2 points) (16) Has the applicant received other assistance ihnding and is
long-term maintenance incorporated?
RATING POINT
TOTAL
(Note: The total maximum score possible is 50 points and the minimum score possible is 16 points. A score of 35 points or more is
rcquircd to be considered for funding.)
Form No. 93-25b
(Effective Date: 3.21-01)
ATTACHMENT E-4F
EMERGENCY RE -CONSTRUCTION
WATERWAYS ASSISTANCE PROGRAM
NAVIGATION RELATED DISTRICTS
APPLICATION EVALUATION AND RATING FORM
RECONSTRUCTION AND RESTORATION OF A WATERWAY PROJECT
THIS ATTACHMENT IS TO BE COMPLETED IF YOUR PROJECT IS A WATERWAY PROTECT
THAT WAS DAMAGED BY A NATURAL DISASTER AS DECLARED BY A STATE OF
EMERGENCY UNDER CHAPTER 252, FLORIDA STATUTES. DO NOT UTILI4 THIS FORM
UNLESS YOUR PROJECT MEETS THIS SPECIFIC CRITERION.
CATEGORY RATING
& RATING POINTS
POINTS
AVAILABLE
EVALUATION CRITERIA
STORM DAMAGE EVALUATION Is this project a previously funded FIND grant project? Detail iUie
other funding mechanisms and financial assistance that will be
applied to this protect for damage repair.
(For reviewer only)
(0-1 points)
(0-2 points)
(1) Is this project a previously funded FIND Assistance
program project?
(2) Is the applicant utilizing other funding sources to defray
the reconstruction costs?
Form No. 91-25E
(Effective Date: -05)
ATTACHMENT E-5
FLORIDA INLAND NAVIGATION DISTRICT
WATERWAYS ASSISTANCE PROGRAM
NAVIGATION RELATED DISTRICTS
PROJECT COST ESTIMATE
(See Rule Section 66B-4005 & 2.9Q8 for ellsibility and funding ratiod
PROJECT TITLE:
APPLICANT:
Project Elements Quantity Estimated Applicant's FIND
(Number and/or Cost Cost Cost
Footage)
** TOTALS
Form No. 90-25 (New 10/14/92)
ATTACHMENT E-6
RESOLUTION FOR ASSISTANCE
UNDER THE FLORIDA INLAND NAVIGATION DISTRICT
WATERWAYS ASSISTANCE PROGRAM
WHEREAS, THE is interested in carrying out the
(Name ofAgency)
following described project for the enjoyment of the citizenry of
and the State of Florida:
above,
Project Title
Total Estimated Cost $
Brief Description of Project:
AND, Florida Inland Navigation District financial assistance is required for the program mentioned
NOW THEREFORE, be it resolved by the
that the project described above be authorized,
AND, be it further resolved that said
(Name ofAgency)
(Name of Agency)
make application to the Florida Inland Navigation District in the amount of % of the
actual cost of the project in behalf of said
(Name of Agency)
AND, be it further resolved by the
(Name ofAgency)
that it certifies to the following:
1. That it will accept the terms and conditions set forth in FIND Rule 66B-2
F,A.C. and which will be a part of the Project Agreement for any assistance awarded under the attached
proposal.
2, That it is in complete accord with the attached proposal and that it will carry out
the Program in the manner described in the proposal and any plans and specifications attached
thereto unless prior approval for any change has been received from the District.
Form No. 90.21(Effective date 12-17-90, Rev, 10-14-92)
(1)
3. That it has the ability and intention to finance its share of the cost of the project
and that the project will be operated and maintained at the expense of said
for public use.
(Name of Agency)
4, That it will not discriminate against any person on the basis of race, color or
national origin in the use of any property or facility acquired or developed pursuant to this
proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of
1964, P. L. 88-352 (1964) and design and construct all facilities to comply fltlly with statutes
relating to accessibility by handicapped persons as well as other federal, state and local
laws, rules and requirements.
5. That it will maintain adequate financial records on the proposed project to
substantiate claims for reimbursement.
6. That it will make available to FIND if requested, a post -audit of expenses
incurred on the project prior to, or in conjunction with, request for the final 10% of the
funding agreed to by FIND.
This is to certify that the foregoing is a true and correct copy of a resolution duly and
legally adopted by the at a legal meeting
held on this day of 20_
Attest Signature
Title Title
Form No. 90-21 (Effective date 12-17-90, Rev. 10.14-92)
(2)
ATTACHMENT E-7
ATTORNEYS CERTIFICATION OF TITLE
(See Rule 66B-2.006(4) & 2.008(2) FAC)
OFFICE OF THE (City or County) ATTORNEY
(Address)
,20
TO WHOM IT MAY CONCERN:
I, , am the Attorney for the (City or County), Florida. I hereby state that I have
examined a copy of a (deed, lease, management agreement, etc.) from to the Mau
County) dated conveying (type of ,interest, le, Fee
simple, easement, 25 year lease, etc.) in the following described property;
(Legal Description of Property)
I have also examined a document showing that this property is listed on the tax rolls as belonging to the
(City or County). Finally, I have also examined such documents and records as necessary for this
certification.
This property is what is now called "(Name of Prow gs Rfferenced iv the WAS' application)".
I certify that the (City or County1 does in fact (own, lease, etc.) this property
for years.
Very truly yours,
(Name)
(City or County) Attorney
FIND Form No, 94-26 (effective date 5-25-00)
ATTACHMENT E-8
WATERWAYS ASSISTANCE PROGRAM
PROJECT TIMELINE
The applicant is to present a detailed timeline on the accomplishment of the components
of the proposed project including completion dates, as applicable, for; permitting,
design, bidding, applicant approvals, initiation of construction and completion of construction,
FIND Form 96-10