HomeMy WebLinkAboutsummary formAGENDA ITEM SUMMARY FORM
FILE ID: 05— 00 3 4
Date: 3/24/2005 Requesting Department: Police and Fire -•Rescue
Commission Meeting Date:5 /1 a./2005 District Impacted: All
Type: ® Resolution ❑ Ordinance E Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Sole Source purchase of four Iomega Freedom E-Server Model P800 Data Storage Devices
Purpose of Item:
101.1411
A Resolution of the Miami City Commission waiving by a 4/5ths affirmative vote of the members of
the City Commission, after an advertised public hearing, ratifying, approving and confirming the City
Manager's finding of a sole source; waiving the requirements for competitive sealed bidlding
procedures, and approving the acquisition and installation of four (4) Iomega Freedom E-Server Data
Storage Devices from Dictaphone Corporation, to include five-year maintenance, in an amount not 1:o
exceed $114,650.75. Funding is available from the E-911 Operating Budget, Account Code No.
196003.290 5 31. 6.840.
Background Information:
On June 12, 2003, pursuant to Resolution No. 03-650, the City Commission authorized the sole
source acquisition and installation of the Freedom Ca11 Recording and Archiving recording system
from Dictaphone Corporation. The Freedom Call Recording and Archiving System, is the only
system capable of providing a totally integrated system for recording digital and analog telephone,
radio audio, trunked radio control channel data, and console audio within the same recording chassis.
This system was purchased with five years of maintenance but storage retention of 1 year.
Florida statutes for record retention require that 911 audio records be kept for a minimum of 30 days:
The City of Miami has determined that all data be kept for a period of 4 years. In order to meet the
retention period criteria, additional storage devices must be purchased and installed as the storage
capability of the current system is nearing its maximum capacity. Due to the criticality of this data for
liability purposes, additional storage devices need to be obtained from Dictaphone and maintained as
are the current devices.
IMINIMNI
Dictaphone Corporation is the sole source provider of this product, and is the only recording vendor
that engineers, manufacturers, sells and services its own product. A sole source designation is
critical as no other recording equipment manufacturer can interface with the existing Dictaphone
Freedom recording equipment installed at the Police and Fire -Rescue Communications Unit.
Additionally, the existing Freedom Recording System and all related components are under an
exclusive maintenance contract with Dictaphone through October 31, 2008.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 196003.290531.6.840
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CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
($IGN_PI ILPATE),44
CIP Budge
If using or receiving capital funds
Grants Risk Manag
Purchasin '.A� ' 4 '-, ' Dept, Director
Chief City Manager
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